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For Companies At a Glance
- Tasks: Support a CEO by managing schedules, travel, and property management.
- Company: Join a successful CEO's private office in Leeds, thriving in a dynamic environment.
- Benefits: Enjoy part-time hours, competitive salary, and opportunities for professional growth.
- Why this job: Be part of a supportive culture while gaining valuable experience in a unique role.
- Qualifications: Previous experience as an Executive Assistant and strong organisational skills required.
- Other info: This is a hybrid role, offering flexibility in your work schedule.
The predicted salary is between 24000 - 30000 £ per year.
- A fantastic opportunity to support a CEO
- Looking for a Private Office PA (Part time)
About Our Client
Our client is a successful CEO, looking for support in their Private Office, based in Leeds. This role is a unique opportunity to support across the commercial business and private office, coordinating diaries, managing properties and general facilitation of workload.
Job Description
Duties of the Private Office PA (Part time):
- Manage the day-to-day schedule and appointments of key stakeholders with precision.
- Coordinate travel arrangements, including booking flights, accommodation, and transportation.
- Handle confidential correspondence and ensure sensitive information is managed securely.
- Coordinate property management, including facilities
- Managing accounts of private office
- Assist with personal errands and ad hoc tasks as required by the principal.
- Maintain an organised filing system for both digital and physical documents.
- Liaise with internal teams and external contacts on behalf of the principal.
- Ensure smooth communication and workflow between departments and external partners.
The Successful Applicant
A successful Private Office PA (Part time) should have:
- Previous experience in an Executive Assistant capacity
- Exceptional organisational and multitasking skills to handle a varied workload.
- A high level of discretion and professionalism when managing sensitive information.
- Strong communication skills, both written and verbal.
- Proficiency in office software such as Microsoft Office and scheduling tools.
- Strong commercial understanding
- A proactive approach to problem-solving and anticipating needs.
- Ability to work independently
What\’s on Offer
- A competitive salary of £40000 – £50000 full time equivalent per annum
- Part time hours (circa 25 hours per week)
- Opportunities for professional growth and career development.
- A supportive and collaborative workplace culture.
- Hybrid role
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Private Office PA (part time) employer: Michael Page (UK)
Contact Detail:
Michael Page (UK) Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Private Office PA (part time)
✨Tip Number 1
Network with professionals in the Leeds area, especially those who work in executive support roles. Attend local business events or join relevant online groups to connect with individuals who might have insights or referrals for the Private Office PA position.
✨Tip Number 2
Research the CEO and their company thoroughly. Understanding their business style and priorities will help you tailor your approach during any interviews or networking opportunities, showcasing how you can effectively support their needs.
✨Tip Number 3
Prepare to discuss your previous experience in managing complex schedules and handling confidential information. Be ready to provide specific examples that demonstrate your organisational skills and discretion, as these are crucial for the role.
✨Tip Number 4
Familiarise yourself with the tools and software commonly used in executive support roles, such as Microsoft Office and scheduling applications. Being proficient in these tools will give you an edge and show your readiness to hit the ground running.
We think you need these skills to ace Private Office PA (part time)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an Executive Assistant. Emphasise your organisational skills, discretion, and any previous roles that involved managing schedules or handling confidential information.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the requirements of the Private Office PA role. Mention your understanding of the responsibilities, such as coordinating travel and managing properties, and how your skills align with these tasks.
Showcase Communication Skills: In your application, provide examples of your strong written and verbal communication skills. This could include instances where you successfully liaised with stakeholders or managed sensitive correspondence.
Highlight Proactivity: Demonstrate your proactive approach in your application. Share examples of how you've anticipated needs in previous roles or solved problems before they escalated, which is crucial for supporting a CEO effectively.
How to prepare for a job interview at Michael Page (UK)
✨Showcase Your Organisational Skills
As a Private Office PA, you'll need to demonstrate exceptional organisational abilities. Prepare examples from your past experiences where you successfully managed multiple tasks or coordinated complex schedules. This will show the interviewer that you can handle the demands of the role.
✨Emphasise Discretion and Professionalism
Given the sensitive nature of the information you'll be handling, it's crucial to convey your understanding of confidentiality. Share instances where you've dealt with confidential matters in previous roles, highlighting your professionalism and trustworthiness.
✨Familiarise Yourself with the Company
Research the CEO and their company thoroughly before the interview. Understanding their business model and recent developments will allow you to ask insightful questions and demonstrate your genuine interest in supporting their work.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving skills and ability to manage unexpected situations. Think of potential challenges you might face in this role and how you would address them, showcasing your proactive approach.