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For Companies At a Glance
- Tasks: Coordinate office operations, manage vendor relationships, and ensure smooth daily functioning.
- Company: Join a leading global automotive business known for excellence in the Industrial sector.
- Benefits: Enjoy an attractive hourly rate, permanent role after 3 months, and one day of remote work.
- Why this job: Be part of a brand new office in Central London with a dynamic team and impactful work.
- Qualifications: Strong organisational skills, excellent communication, and proficiency in MS Office required.
- Other info: Ideal for proactive individuals who thrive in fast-paced environments.
Work in a brand new office opening in Central London. Office Coordinator needed for an international automotive business.
About Our Client
Our client is a large organisation in the Industrial / Manufacturing sector. They are recognised globally for their excellence and are committed to providing top-tier service to their diverse clientele.
Job Description
As the Office Coordinator, you will be responsible for:
- Organising and scheduling office operations and procedures.
- Managing relationships with vendors and service providers, ensuring that all items are invoiced and paid on time.
- Managing contract and price negotiations with office vendors and service providers.
- Managing office G&A budget, ensuring accurate and timely reporting.
- Maintaining office efficiency by planning and implementing office systems, layouts, and equipment procurement.
- Maintaining and replenishing inventory, checking stock to determine inventory levels, anticipating needed supplies, placing and expediting orders for supplies.
- Planning and coordinating internal office moves and providing arrangements for office meetings.
- Managing filing systems, reviewing and approving supply requisitions, and assigning and monitoring clerical functions.
The Successful Applicant
A successful Office Coordinator should have:
- Excellent organisational skills with an ability to think proactively and prioritise work.
- A high level of written and verbal communication skills.
- Knowledge and experience of using MS Office and office management software.
- Strong problem-solving skills and the ability to multi-task and work under pressure.
What's on Offer
You will be rewarded with an attractive hourly rate of £17p/h-£20p/h and a permanent opportunity at around 3 months. The role can also have one day working from home.
Office Coordinator employer: Michael Page (UK)
Contact Detail:
Michael Page (UK) Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Coordinator
✨Tip Number 1
Familiarise yourself with the specific software and tools mentioned in the job description, particularly MS Office and any office management software. Being able to demonstrate your proficiency in these tools during the interview can set you apart from other candidates.
✨Tip Number 2
Research the company’s culture and values, especially since they are a global player in the automotive sector. Tailoring your conversation to reflect an understanding of their commitment to excellence can show that you’re a good fit for their team.
✨Tip Number 3
Prepare examples from your past experiences that highlight your organisational skills and ability to manage multiple tasks under pressure. Be ready to discuss how you’ve successfully handled similar responsibilities in previous roles.
✨Tip Number 4
Network with current or former employees of the company on platforms like LinkedIn. Engaging with them can provide you with insider knowledge about the role and the office environment, which can be invaluable during your interview.
We think you need these skills to ace Office Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Office Coordinator role. Emphasise your organisational skills, communication abilities, and any experience with office management software.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the position and the company. Mention specific examples of how your previous experiences have prepared you for the responsibilities outlined in the job description.
Highlight Relevant Skills: In your application, clearly outline your problem-solving skills and ability to manage multiple tasks under pressure. Use concrete examples to demonstrate how you've successfully handled similar situations in the past.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Office Coordinator.
How to prepare for a job interview at Michael Page (UK)
✨Showcase Your Organisational Skills
As an Office Coordinator, your ability to organise and prioritise tasks is crucial. Prepare examples from your past experiences where you successfully managed multiple responsibilities or streamlined processes.
✨Demonstrate Communication Proficiency
Since the role requires strong written and verbal communication skills, be ready to discuss how you've effectively communicated with vendors or team members in previous roles. Consider preparing a brief presentation or summary of your achievements.
✨Familiarise Yourself with Office Management Software
Knowledge of MS Office and other office management software is essential. Brush up on your skills and be prepared to discuss specific tools you’ve used, as well as how they helped improve office efficiency in your previous positions.
✨Prepare for Problem-Solving Scenarios
The interview may include situational questions to assess your problem-solving abilities. Think of challenges you've faced in previous roles and how you resolved them, especially under pressure, to demonstrate your capability to handle similar situations.
