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For Companies At a Glance
- Tasks: Support senior leaders with scheduling, travel, and confidential tasks.
- Company: Join a fast-paced, innovative company in Southampton with a strong industry reputation.
- Benefits: Enjoy competitive salary, hybrid work options, and growth opportunities.
- Why this job: Be part of a collaborative culture where your contributions truly matter.
- Qualifications: Experience as an EA, strong organisational skills, and proficiency in Microsoft Office required.
- Other info: Flexible working arrangements based on business needs.
The predicted salary is between 36000 - 60000 £ per year.
- Opportunity to join the company thriving on growth.
- Local role based in Southampton
About Our Client
Our client is a forward-thinking, fast-paced organisation with a strong reputation in their industry based in Southampton. They foster a collaborative and inclusive environment, where professionalism, discretion, and initiative are highly valued. You\’ll be joining a business that thrives on excellence and innovation, with a leadership team that values loyalty, trust, and high-quality support.
Job Description
The key responsibilities for the Executive Assistant role are:
- Provide high-level executive and personal support to senior leadership
- Manage complex diaries, scheduling internal and external meetings
- Organise international and domestic travel, including visas, itineraries, and accommodation
- Prepare meeting agendas, take minutes, and follow up on action items
- Handle confidential information and sensitive documents with discretion
- Liaise with internal departments and external stakeholders on behalf of the executive
- Draft and manage email correspondence, presentations, and reports
- Support with personal errands, appointments, and ad hoc requests as needed
- Proactively anticipate the needs of the executive and act as a trusted partner
- Coordinate internal events, off sites, and team meetings
The Successful Applicant
The successful candidate for the Executive Assistant role is someone with the following:
- Proven experience as an EA supporting senior leaders or C-suite
- Impeccable organisational skills and a proactive, solutions-focused approach
- Strong written and verbal communication skills
- Excellent time management and the ability to multitask under pressure
- Discretion and professionalism when handling confidential information
- Confident working autonomously and managing competing priorities
- Proficiency in Microsoft Office Suite and digital productivity tools
- Friendly, approachable, and calm under pressure
- High emotional intelligence and a natural ability to build trust
- Flexible and adaptable to changing needs and priorities
What\’s on Offer
The candidate for the Executive Assistant role will receive:
- A dynamic and fast-paced role supporting inspiring senior leaders
- Competitive salary and benefits package
- A supportive and professional working environment
- Opportunities for growth and development within the business
- A trusted, varied role with autonomy and scope to make a real impact
- Hybrid/flexible working options depending on business needs
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Executive Assistant employer: Michael Page (UK)
Contact Detail:
Michael Page (UK) Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Familiarise yourself with the company culture and values. Since the organisation values professionalism, discretion, and initiative, demonstrating these traits in your interactions can set you apart. Research their recent projects or initiatives to show your genuine interest during any conversations.
✨Tip Number 2
Network with current or former employees if possible. They can provide insights into the role and the expectations of the leadership team. This insider knowledge can help you tailor your approach and demonstrate that you understand the nuances of the position.
✨Tip Number 3
Prepare to discuss your experience managing complex diaries and travel arrangements. Be ready to share specific examples of how you've successfully handled similar tasks in the past, as this will highlight your organisational skills and proactive approach.
✨Tip Number 4
Showcase your emotional intelligence during interviews. The role requires building trust and maintaining relationships, so be prepared to discuss how you've navigated challenging situations or conflicts in previous roles, demonstrating your ability to remain calm under pressure.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience as an Executive Assistant, particularly any roles where you supported senior leaders or C-suite executives. Emphasise your organisational skills and ability to manage complex diaries.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention specific examples of how you've demonstrated discretion, professionalism, and initiative in previous positions.
Showcase Relevant Skills: Highlight your proficiency in Microsoft Office Suite and any digital productivity tools you are familiar with. Include examples of how these skills have helped you manage tasks effectively in past roles.
Prepare for Potential Questions: Think about how you would respond to questions regarding your time management and multitasking abilities. Be ready to provide examples of how you've handled competing priorities under pressure.
How to prepare for a job interview at Michael Page (UK)
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage complex diaries and schedules is crucial. Be prepared to discuss specific examples of how you've successfully organised meetings or events in the past, highlighting your attention to detail and proactive approach.
✨Demonstrate Discretion and Professionalism
Handling confidential information is a key part of this role. During the interview, share experiences where you maintained confidentiality and professionalism, especially when dealing with sensitive documents or discussions.
✨Highlight Your Communication Skills
Strong written and verbal communication skills are essential for this position. Be ready to provide examples of how you've effectively communicated with senior leaders or external stakeholders, and consider preparing a brief presentation to showcase your abilities.
✨Emphasise Your Adaptability
The role requires flexibility and the ability to adapt to changing priorities. Discuss situations where you've successfully managed competing tasks or adjusted to unexpected changes, demonstrating your calmness under pressure and high emotional intelligence.
