- This is a 12-Month Fixed Term Contract opportunity
- Exceptional company benefits package included
About Our Client
This retail company is a respected organisation known for its commitment to excellence in the industry. As a medium-sized business, they offer a supportive and structured work environment with opportunities to make a meaningful impact.
Job Description
- Provide comprehensive administrative support to senior staff.
- Coordinate and manage schedules, meetings, and appointments.
- Assist with HR-related administrative tasks, including maintaining records and processing documentation.
- Ensure efficient communication between departments and external stakeholders.
- Prepare reports, presentations, and correspondence as required.
- Support recruitment processes, including scheduling interviews and onboarding new employees.
- Maintain confidentiality and ensure compliance with company policies.
- Handle ad-hoc administrative tasks to support the team and department.Deliver HR administrative support to the Group Head Office, including system updates and process improvements.
- Manage HR processes for new starters, leavers, and contractual changes, including system updates as necessary.
- Provide employee relations support, such as coordinating Occupational Health referrals and preparing formal HR correspondence.
- Assist with recruitment administration and colleague discount card management.
- Support HR projects and engagement surveys as required.
- Oversee Right to Work checks and ensure compliance with statutory requirements.
- Generate and analyse compliance reports throughout the year, working with department managers to ensure completion of mandatory training.
- Respond to reference requests and manage the probation completion process, including issuing letters.
- Administer the Cycle to Work scheme.
- Inbox Management
- Monitor the HR inbox, triaging emails, responding to queries from Group colleagues, and providing People XD support.
- Manage the Grafton Careers inbox, issuing responses or directing applications to the relevant business recruitment teams.
The Successful Applicant
A successful Personal Assistant and HR Administrator should have:
- Proven experience as a Personal Assistant and HR Administrator.
- Advanced proficiency in Microsoft Outlook, Excel, Word, and PowerPoint.
- Excellent written and verbal communication skills.
- Ability to engage professionally and confidentially with colleagues at all levels across the organisation.
- Excellent time management skills, with the ability to meet deadlines and effectively prioritise tasks.
- Demonstrated capability to manage multiple projects in a high-volume, fast-paced environment.
- Exceptional organisational skills and a keen attention to detail.
- Self‑motivated, with the ability to work independently as well as collaboratively within a team.
- Desirable Criteria
What\'s on Offer
- Competitive salary ranging from £30,000 to £35,000 per annum.
- Opportunity to work within the retail industry in Birmingham.
- A fixed‑term contract with potential for career development opportunities.
- A supportive and structured work environment.
- Competitive pension schemes.
- Life assurance.
- Refer a friend bonus.
- Free parking on site.
- hybrid working.
- flexible start and finish times.
If this role aligns with your skills and experience, we encourage you to apply for the Personal Assistant and HR Administrator role today!
