Administration Supervisor

This is a hands‑on Administration Supervisor position in a small international financial services organization, responsible for leading a small administration team while overseeing vendor management, governance, executive support, facilities and operational activities. The role requires a confident and professional individual who can balance day‑to‑day delivery with team leadership.

Client Details

Our client is a well-established international financial services organization with a collaborative, close-knit culture and a strong presence in the City of London. They offer employees broad exposure to senior leadership, the opportunity to take ownership of processes, and the chance to contribute across a variety of business‑critical functions.

Description

Key Responsibilities:

• Lead, supervise and support a small administration team, ensuring workloads are prioritised effectively and service levels are maintained.
• Act as the deputy to the Head of Administration & Projects, providing oversight and continuity across administration, facilities, project coordination and IT support activities.
• Oversee vendor management processes, including supplier onboarding, risk assessments, contract administration, invoice approvals and payment processing.
• Maintain strong governance and control frameworks, ensuring policies, procedures and approval processes are followed consistently.
• Build and manage relationships with senior stakeholders, acting as a key point of contact for executives and supporting Executive Committee activities.
• Prepare high-quality presentations, reports, management information and business communications for senior management.
• Coordinate administrative operations and office management activities, ensuring the smooth day‑to‑day running of the London office.
• Support project delivery and continuous improvement initiatives, helping to develop and enhance operational processes.
• Manage facilities-related matters and provide hands‑on support during periods of absence or increased workload.
• Conduct regular one-to-one meetings, provide coaching and guidance to team members, and foster a collaborative, high-performing team culture.
• Work closely with a wide range of internal stakeholders, demonstrating professionalism, sound judgement and a proactive approach to problem‑solving.
• Assist with audit, compliance and governance requirements, ensuring accurate record‑keeping and adherence to organisational standards.

Profile

• Previous experience supervising, mentoring or managing administrative staff within a corporate or professional environment.
• A strong administrative background, ideally gained within financial services, banking, professional services or a similar corporate setting.
• Proven experience overseeing vendor management processes, including supplier onboarding, contracts, invoicing and spend approvals.
• Excellent organisational and planning skills, with the ability to manage multiple priorities in a fast‑paced environment.
• Strong written and verbal communication skills, including the ability to produce high-quality reports, presentations and business correspondence.
• Intermediate to advanced Microsoft Office skills, particularly Excel, PowerPoint and Word.
• Experience working with senior stakeholders and the confidence to operate effectively in a highly visible role.
• An understanding of governance, controls, compliance procedures and administrative best practice.
• A proactive, hands‑on and collaborative approach, with a willingness to support operational activities whenever required.
• Strong attention to detail, excellent problem‑solving skills and the ability to work independently while maintaining high standards of accuracy.

Job Offer

• Competitive salary with flexibility for exceptional candidates depending on experience and market conditions.
• A highly varied role with exposure across administration, vendor management, facilities, governance, projects and executive support.
• The opportunity to work closely with senior leadership and gain visibility across the wider business.
• A collaborative and supportive team environment where employees are encouraged to take ownership and contribute beyond their core responsibilities.
• Exposure to a broad range of business functions within a well‑established international financial services organization.
• Hybrid working, with a 3‑day office and 2‑day home‑working model following initial onboarding.
• Long‑term career development opportunities within a stable and growing organisation.

If you're interested in this role, apply now.