EA in London

This is a fantastic role where no two days will be the same. If you are looking to be a true business partner who also wants to muck in, this is the role for you!

Client Details: This is a conglomerate who have an incredibly broad range of business interests.

Description:

• Diary management, meeting prioritisation and forward planning for the Chairman, Board Directors and senior executives.
• International and domestic travel arrangements, including hotels, cars, itineraries, contingency planning and visa support.
• Chairman office readiness, including furniture, printer, AV, telephone, room presentation and snagging follow-up.
• Confidential correspondence and relationship management with Chairman office contacts.
• Trusted London point of contact for family members requiring UK support.
• Discreet handling of sensitive matters.
• Executive subscriptions, clubs and memberships, including renewals, invoices, payment entity decisions, approvals and cross-charging.
• Annual Board and Committee calendar management and meeting support.
• Boardroom preparation, attendance coordination, hospitality and meeting readiness.
• Board dinners, catering, venue selection, guest logistics, transport and accommodation support.
• Board member travel, accommodation and visa support.
• Signature collection, notarisation, legalisation, document execution and governance records support.
• Board and NED fee administration, including schedules, calculations, approvals, payment instructions, payment status and liaison with Finance / Payroll / Company Secretariat.
• Year-end, audit, annual report and financial statement requests relating to Board fees, NED remuneration, director information, related party disclosures and UK entity records.
• Dividend NFA and funding memo preparation, approvals, Treasury / Banking Operations liaison, registrar coordination and retention of dividend funding evidence.
• Shareholder, registrar and special adviser administration, including Coronation Registrars approvals / payments, bank details, invoice packs and mobile or equipment support for special advisers.
• Additional Board support for the Chairman and other key execs for external Board commitments, including liaison with portfolio companies, invitations, attendance requirements, diaries, dinners, cars, transfers and expense claims.
• Office readiness, meeting rooms, Boardroom standards, general presentation and workplace operation.
• Lunch planning, ordering, plating and delivery.
• Stationery, couriers, catering, kitchen / pantry supplies, office supplies, postage, staff and visitor hospitality.
• Repairs, HVAC, lighting, waste, facilities issues, landlord and building management liaison.
• Board and meeting catering, including provider coordination such as Ocado, Bacchus or other suppliers.
• Board dinners, event hospitality, cost / vendor / quality knowledge and high-standard visitor experience.

Profile: A successful Executive Assistant should:

• Ideally have worked for an UHNWI as well as corporate company as an EA.
• Have worked in a high pressure environment.
• Have done a very all-round role.
• Be very adaptable.
• Calm and considered even when under pressure.

Job Offer: A salary ranging from £100,000 to £125,000 dependent on the candidate. Additional benefits provided by the company.

If you're interested in this role, apply now. People are at the heart of Michael Page. We are committed to creating an inclusive environment. As an inclusive recruiter, we welcome applications from people of all backgrounds, identities and experiences. If you require any adjustments or accommodations during the recruitment process, we'll work with you to ensure you can perform at your best.