Office Coordinator & VP Administrative Assistant in London

We have an exciting opportunity at Michael Kors for an Office Coordinator & VP Administrative Assistant in our London office.

What You’ll Do

Key responsibilities include but are not limited to

As Office Coordinator & VP / Administrative Assistant you will provide operational, administrative, and executive support to ensure the smooth day-to-day functioning of the office and effective support to senior leadership.

• Office Coordination & Workplace Support
• Support daily office operations and workplace services.
• Coordinate routine office activities to ensure continuity of services and a professional working environment.
• Manage meeting room bookings and day-to-day space scheduling in line with defined guidelines.
• Support postal and courier routines, ensuring accuracy and timely execution.
• Assist with internal office moves and workspace changes following approved plans and instructions under Workplace Manager supervision
• Act as a point of execution for workplace initiatives defined by Workplace Experience leadership.
• Liaise with internal teams, visitors, and external partners for operational and administrative matters.
• Ensure clear communication flow and timely follow-ups across functions.
• Ensure office readiness and operational support for leadership activities.
• Facilities & Vendor Coordination
• Act as operational point of contact for workplace related vendors for day-to-day matters, service follow-up and issue tracking.
• Log, monitor, and follow up on office repairs, maintenance, and cleaning requests using established processes.
• Support weekly maintenance and cleaning audits, reporting outcomes and issues to the Workplace Experience Manager.
• Identify and escalate facilities issues based on urgency
• Ensure vendors operate within agreed scopes, SLAs, and instructions provided by management.
• Administration & Financial Support
• Support petty cash management, invoice processing, and administrative documentation.
• Assist with invoice tracking and approval workflows
• Ensure documentation accuracy and compliance with internal procedures.
• Handle confidential information with professionalism and discretion.
• Health, Safety & Compliance (Operational Support)
• Under H&S guidance maintain updated records for key holders, safety documentation, and office compliance materials.
• Coordinate Safety Walks and onboarding support for new starters.
• Ensure First Aid and Fire Marshal information is visible and current.
• Report compliance issues and gaps to the Workplace Experience Manager.
• Ways of Working & Continuous Support
• Support continuous improvement initiatives led by the Workplace Experience Manager.
• Execute defined processes, tools, and ways of working consistently.
• Provide operational feedback and flag improvement opportunities when identified.
• Support ad-hoc activities and projects as assigned.
• Senior Leadership Administrative Support
• Provide structured administrative and coordination support to senior leadership.
• Manage calendars, meetings, and agendas following leadership priorities.
• Act as a coordination bridge between senior leadership and internal teams for operational matters.
• Support executive needs related to office operations and logistics, escalating when decisions are required.
• Support snr leadership correspondence and documentation where required.
• Coordinate executive travel arrangements following company policies and approved guidelines.
• Prepare and submit senior leadership travel expenses.
• Support planning and logistics for executive visits, meetings, and internal events.

You’ll Need to Have

• Strong collaboration mindset, with the ability to work effectively across teams and functions
• Clear and professional communication skills, both written and verbal
• Proactive and solution-oriented approach, with the ability to drive tasks to completion
• Attention to detail with a strong service-oriented attitude
• Ability to prioritize and manage multiple requests in a fast-paced environment
• Flexibility and adaptability to changing priorities and business needs
• Ownership and accountability in daily activities and follow-ups
• Positive attitude and willingness to support team and leadership needs

MK Perks

A purpose-driven workplace where you can grow your career, enjoy flexible benefits, and be part of a culture built on inclusion, impact, and recognition.

• Career Growth Clear paths for progression, leadership opportunities, and mentorship programs to help you thrive.
• Work-Life Balance & Flexibility Support for your well-being with flexible work options and generous time-off policies.
• Culture & Belonging Be part of a culture that champions fairness, fosters belonging, and provides opportunities for everyone to grow and reach their full potential.
• Exclusive Employee Perks Enjoy discounts on premium products and luxury brands.
• Impact & Social Responsibility Contribute to global and local causes through volunteer days, sustainability programs, and charitable giving.

To know more about working at Michael Kors follow us on Linked In and visit our Kors Careers Page