Office Coordinator & VP / Administrative Assistant in London

Michael Kors is always interested in hearing from talented, globally-minded individuals with a passion for fashion.

If you enjoy working in a creative, fast-paced environment, then we would love to hear from you!

"I FEEL really LUCKY to be SURROUNDED by SUCH a GREAT TEAM.

I'm not only GRATEFUL that they've HELPED me ACHIEVE my GOALS, but also that I CAN GIVE them a PLACE WHERE THEY can ACHIEVE theirs."

• MICHAEL KORS -

Job Title

Office Coordinator & VP / Administrative Assistant

Line Manager

Manager Workplace Experience

What You’ll Do

As Office Coordinator & VP / Administrative Assistant you will provide operational, administrative, and executive support to ensure the smooth day-to-day functioning of the office and effective support to senior leadership.

Key Responsibilities

• Office Coordination & Workplace Support
• Support daily office operations and workplace services.
• Coordinate routine office activities to ensure continuity of services and a professional working environment.
• Manage meeting room bookings and day-to-day space scheduling in line with defined guidelines.
• Support postal and courier routines, ensuring accuracy and timely execution.
• Assist with internal office moves and workspace changes following approved plans and instructions under Workplace Manager supervision
• Act as a point of execution for workplace initiatives defined by Workplace Experience leadership.
• Liaise with internal teams, visitors, and external partners for operational and administrative matters.
• Ensure clear communication flow and timely follow-ups across functions.
• Ensure office readiness and operational support for leadership activities.
• Facilities & Vendor Coordination
• Act as operational point of contact for workplace related vendors for day-to-day matters, service follow-up and issue tracking.
• Log, monitor, and follow up on office repairs, maintenance, and cleaning requests using established processes.
• Support weekly maintenance and cleaning audits, reporting outcomes and issues to the Workplace Experience Manager.
• Identify and elevate facilities issues based on urgency
• Ensure vendors operate within agreed scopes, SLAs, and instructions provided by management.
• Administration & Financial Support
• Support petty cash management, invoice processing, and administrative documentation.
• Assist with invoice tracking and approval workflows
• Ensure documentation accuracy and compliance with internal procedures.
• Handle confidential information with professionalism and discretion.
• Health, Safety & Compliance (Operational Support)
• Under H&S guidance maintain updated records for key holders, safety documentation, and office compliance materials.
• Coordinate Safety Walks and onboarding support for new starters.
• Ensure First Aid and Fire Marshal information is visible and current.
• Report compliance issues and gaps to the Workplace Experience Manager.
• Ways of Working & Continuous Support
• Support continuous improvement initiatives led by the Workplace Experience Manager.
• Execute defined processes, tools, and ways of working consistently.
• Provide operational feedback and flag improvement opportunities when identified.
• Support ad-hoc activities and projects as assigned.
• Senior Leadership Administrative Support
• Provide structured administrative and coordination support to senior leadership.
• Manage calendars, meetings, and agendas following leadership priorities.
• Act as a coordination bridge between senior leadership and internal teams for operational matters.
• Support executive needs related to office operations and logistics, escalating when decisions are required.
• Support snr leadership correspondence and documentation where required.
• Coordinate executive travel arrangements following company policies and approved guidelines.
• Prepare and submit senior leadership travel expenses.
• Support planning and logistics for executive visits, meetings, and internal events.

We’d Love to See

• Strong collaboration mindset, with the ability to work effectively across teams and functions
• Clear and professional communication skills, both written and verbal
• Proactive and solution-oriented approach, with the ability to drive tasks to completion
• Attention to detail with a strong service-oriented attitude
• Ability to prioritize and manage multiple requests in a fast-paced environment
• Flexibility and adaptability to changing priorities and business needs
• Ownership and accountability in daily activities and follow-ups
• Positive attitude and willingness to support team and leadership needs

The Company is an equal employment opportunity employer.

The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, military status, disability, genetic information or any other consideration made unlawful by applicable federal, state, or local laws.

• The Company also prohibits harassment of applicants and employees base
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