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For Companies At a Glance
- Tasks: Support office teams with filing, scanning, and general admin duties.
- Company: Join MHA, a top chartered accountancy firm, partnering with diverse clients.
- Benefits: Enjoy up to 33 days holiday, work-life balance, and an employee referral scheme.
- Why this job: Gain hands-on experience in a supportive environment while developing essential skills.
- Qualifications: No prior experience needed; just bring enthusiasm and a willingness to learn!
- Other info: Full-time role based in London with opportunities for growth.
The predicted salary is between 20000 - 28000 £ per year.
Location: London
Who we are
Here at MHA, we take the time to create great relationships with our clients to become not just their trusted advisers, but valued partners that face the future together. As a Top 13 firm of chartered accountants, tax and business advisers, we work in partnership with clients ranging from entrepreneurs and individuals to multi-national corporations. We work together to navigate an ever-changing business world and proactively identify the opportunities that tomorrow presents.
Purpose of the Role
To support the Administration/Reception/Secretarial teams with post room activities, typing, scanning, filing, storage, Catering/Room Set ups and general Office duties.
Main Responsibilities
- Undertake retrieving files from and sending files to storage.
- Undertake office filing and collecting documents from all floors for GDPR purposes.
- Undertake printing, photocopying, binding, laminating of documents.
- Undertake printing and distributing of course notes and PowerPoint presentations.
- Undertake copy typing as requested by Senior Office Manager for the secretarial team i.e. letters, accounts, file notes, reports, bills, etc.
- Undertake local by hand deliveries and going to the bank.
- Undertake collection and removal of confidential wastepaper, waste cardboard and waste plastics for recycling from all floors if necessary.
- Undertake de-scaling of kitchen equipment.
- Undertake tasks requested by the Senior Office Manager and Office Supervisor.
- Cover post activities i.e., open, sort and distribute incoming post; frank outgoing post and take sacks to loading bay.
- Scanning of incoming post.
- Cover new client set-ups in CCH/iManage client database and credit searches.
- Assist with meeting room set-ups i.e., furniture, equipment and catering requirements.
- Assist with telephone and IT equipment issues.
- Assist with photocopier faults & toner replenishment on all floors.
- Assist with issuing temporary and new security passes i.e., take and print photos, log pass numbers.
- Assist with reception cover i.e, field telephone calls, take messages, arrange couriers.
- Assist with preparing refreshments for meetings / partners.
- Assist with contractor and landlord issues and visits.
- Assist Senior Office Manager with setting up new starters.
- Assist with petty cash, cheque requisitions, preparing disbursement T10 forms.
- Assist with company acquisition projects i.e., relocating staff, equipment and furniture.
- Ad hoc tasks, as required.
Qualification and Skills
- Experience of an office environment
- IT literate (Word, Excel, Outlook)
- Good telephone manner
- Accuracy and attention to detail
- Flexibility and able to multi-task
- Organisation
- Enthusiastic and willing to learn
What’s in it for you?
- Genuine work life balance.
- Accredited Investor in People.
- New and improved programme for Succession planning and supportive management structure to help you realise your potential.
- Up to 33 days holiday including bank holidays, plus the opportunity to buy up to 5 days.
- Amazing employee referral scheme, paying up to £4000 for a successful referral.
- Paid CSR time.
- And more!
Seniority level: Entry level
Employment type: Full-time
Job function: Administrative
Industries: Accounting
Trainee Office Assistant employer: MHA
Contact Detail:
MHA Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Trainee Office Assistant
✨Tip Number 1
Familiarise yourself with the specific tasks mentioned in the job description, such as filing, scanning, and office organisation. This will help you demonstrate your understanding of the role during any interviews or discussions.
✨Tip Number 2
Showcase your IT skills, particularly in Word, Excel, and Outlook. Consider preparing examples of how you've used these tools effectively in previous roles or projects to discuss during your interview.
✨Tip Number 3
Highlight your ability to multitask and stay organised. Think of specific instances where you've successfully managed multiple responsibilities at once, as this is crucial for a Trainee Office Assistant.
✨Tip Number 4
Research MHA and their values to understand their work culture. Being able to align your personal values with theirs can make a strong impression during your application process.
We think you need these skills to ace Trainee Office Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the responsibilities of a Trainee Office Assistant. Emphasise your IT literacy, organisational skills, and any previous office experience.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific tasks from the job description that you are excited about and how your skills make you a great fit.
Highlight Soft Skills: In your application, emphasise soft skills such as flexibility, attention to detail, and a good telephone manner. These are crucial for the role and will set you apart from other candidates.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism.
How to prepare for a job interview at MHA
✨Research MHA
Before your interview, take some time to learn about MHA and its values. Understanding their approach to client relationships and the services they offer will help you align your answers with their expectations.
✨Showcase Your IT Skills
As a Trainee Office Assistant, you'll need to be IT literate. Be prepared to discuss your experience with software like Word, Excel, and Outlook. You might even want to mention any specific tasks you've completed using these tools.
✨Demonstrate Organisation and Flexibility
The role requires strong organisational skills and the ability to multitask. Think of examples from your past experiences where you successfully managed multiple tasks or adapted to changing priorities.
✨Prepare Questions
At the end of the interview, you'll likely have the chance to ask questions. Prepare thoughtful questions about the team, company culture, or opportunities for growth within MHA. This shows your genuine interest in the position.
