Company Secretarial Senior Administrator - Real Estate in City of Westminster

The Company Secretarial Senior Administrator plays an important role in delivering fund administration, governance and company secretarial services across a portfolio of real estate fund and corporate structures. The role is responsible for independently progressing governance and administrative activities across allocated structures, managing day-to-day priorities and supporting the coordination of transactional and strategic initiatives. The role provides practical guidance and support to less experienced team members and is proactive in identifying governance and administration matters requiring the teams attention. The role combines traditional company secretarial responsibilities with broader fund administration activities, supporting effective governance, accurate record keeping, efficient information flows and timely delivery of portfolio requirements. This role would particularly suit individuals with experience gained within a fund administrator, corporate services provider or similar financial services environment supporting real assets (real estate/infrastructure), private equity, private debt or other alternative investment structures. Candidates should have some experience administering fund structures, which would ideally include limited partnerships, general partners, holding companies and SPVs. We welcome candidates who have relevant experience who are seeking an opportunity to broaden their exposure to governance, transactions and stakeholder management within a fast paced, real estate investment environment.

• Take ownership of tasks and drive matters through to completion.
• Communicate proactively, providing regular updates, highlighting issues and raising questions, where appropriate.
• Use experience and judgement to investigate matters, identify solutions and progress work independently, where possible.
• Take a practical and solutions-focused approach to problem solving. Utilise experience and team experience to ensure team processes are aligned with industry best practice.
• Demonstrate flexibility in managing priorities, particularly during busy periods of transaction activity.
• Be willing to learn, develop and continuously build technical and commercial knowledge.
• Work collaboratively with colleagues and stakeholders whilst remaining accountable for their own deliverables.

Governance and Board Administration

• Coordinate board and committee meetings across allocated structures.
• Co-ordinate, prepare and distribute board packs, governance documentation and meeting materials.
• Produce accurate board minutes, written resolutions and maintain full governance records.
• Monitor actions arising from relevant meetings and ensure completion of governance deliverables.
• Maintain full and accurate statutory records, governance registers and corporate calendars.

Fund and Entity Administration

• Support the day-to-day administration of real estate fund and corporate structures, including LPs, GPs and SPVs.
• Coordinate routine governance and administration matters.
• Monitor governance deadlines and proactively progress actions arising from portfolio activity.
• Maintain accurate entity information, statutory records and governance data, in relevant systems.
• Coordinate statutory and regulatory filings, including Companies House requirements.

Transactions and Structural Changes

• Support acquisitions, disposals, refinancings, restructurings and other real estate transactions from a fund governance perspective.
• Coordinate governance approvals, execution requirements and stakeholder actions.
• Support the launch, reorganisation and wind-up of structures.
• Liaise with internal and external stakeholders to ensure governance and associated administration deliverables are completed accurately and on time.

Due Diligence and Stakeholder Management

• Coordinate KYC and due diligence requests relating to allocated structures.
• Build effective relationships with directors, service providers, legal advisers and internal stakeholders.
• Act as an operational contact for routine governance and administration matters.
• Escalate complex, unusual or judgement-based matters where appropriate.

Continuous Improvement and Team Contribution

• Support governance, administration and document management improvement initiatives.
• Share knowledge and practical experience with other team members.
• Contribute to the development of procedures, controls and working practices.

Experience and Qualifications

• Experience within fund administration, corporate services, company secretarial or similar financial services environments.
• Experience supporting either real estate, private equity, private debt or alternative investment structures.
• Understanding of LP, GP, SPV and corporate structures is preferred.
• Experience supporting boards and governance processes.
• Experience coordinating multiple deliverables and stakeholder groups.
• Familiarity with KYC, AML and entity administration processes.
• Strong organisational, communication and problem-solving skills.
• High levels of accuracy and attention to detail. Degree qualified in business management, financial services, law or a related field, is preferred.
• Relevant professional qualification, or near completion of a professional qualification will be required. Relevant qualifications include governance, company secretarial practice, fund administration, accounting, law or a related discipline.
• Chartered Governance Institute qualification would be advantageous.

About M&G

At M&G, our purpose is to give everyone real confidence to put their money to work. With a heritage dating back more than 175 years, we have a long history of innovation in savings and investments, combining asset management and insurance expertise to offer a wide range of solutions.

Our two distinct operating segments, Asset Management and Life, work together to provide access to balanced, long-term investment and savings solutions. Through telling it like it is, owning it now and moving it forward together with care and integrity; we are creating an exceptional place to work for exceptional talent. We will consider flexible working arrangements for any of our roles and offer workplace adjustments to ensure you have the support you need to succeed in your role.

Benefits

• A valuable pension scheme of up to 18% (13% made up of employer contributions and 5% employee contributions).
• Access to our Share Save and Share Incentive Plan, alongside financial wellbeing and support services to help give you real confidence to put your money to work.
• Enjoy 38 days annual leave (including bank holidays), with the opportunity to purchase up to five extra days. Our Time Off When You Need It policy gives you the flexibility - to balance work and personal commitments.
• Our market-leading Inspiring Families policy includes comprehensive support and paid parental leave covering maternity, adoption, surrogacy, and paternity leave - because supporting families is an important part of our inclusive culture.
• Health & Protection cover includes Private Healthcare, Critical Illness cover and Life Assurance for you, with additional family options - for peace of mind.

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