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- Tasks: Support the Group Chief of Staff with diary management, travel coordination, and meeting logistics.
- Company: Join M&G plc, a leading savings and investments firm with over 175 years of innovation.
- Benefits: Enjoy 38 days annual leave, a generous pension scheme, and private healthcare.
- Why this job: Be part of a dynamic team and make a real impact in a fast-paced environment.
- Qualifications: Strong EA/PA experience and excellent Microsoft Office skills required.
- Other info: Flexible working arrangements and a commitment to diversity and inclusion.
The predicted salary is between 36000 - 60000 £ per year.
Our purpose is to give everyone real confidence to put their money to work. With a heritage dating back more than 175 years, we have a long history of innovation in savings and investments, combining asset management and insurance expertise to offer a wide range of solutions. Our two distinct operating segments, Asset Management and Life, work together to provide access to balanced, long-term investment and savings solutions.
Role summary: Supporting the M&G Group Chief of Staff and the wider M&G Group CEO Office team.
Expectation of Time in Office: The expectation for the Group CEO Office and Chief of Staff is that the role holder will be required to work in the office in keeping with the Group Chief of Staff's working pattern (typically 4 days per week in office). On occasion, the role holder may work from home whilst the Group Chief of Staff / Group CEO are on international travel / leave. The role holder will be required to work full time in the office, up to 5 days per week as required when supporting the Group CEO.
The key elements of the role are:
- To provide efficient and organised support to the M&G Group CEO Chief of Staff.
- To provide support to the wider Group CEO Office team as required.
- To provide full cover when M&G Group CEO Executive Assistant is on leave.
Job scope:
- Provides highly skilled and organised daily management of diaries, actively and efficiently assessing priority and importance of appointments and using sound judgement in order to reschedule/reprioritise commitments.
- Proactively manages and maintains email accounts on a daily basis, including flagging any urgent emails that need to be addressed.
- Works collaboratively with colleagues and takes personal accountability for maintaining and enhancing controls, providing support to ensure improvement of the overall control environment, customer outcomes and a reduction in M&G's operational risk.
- Collaborates with Group CEO Executive Assistant in the coordination of logistics for regular and ad-hoc Group Executive Committee meetings, Offsites and Socials as required.
- Coordinates and diarises large / other complex meetings at the request of Group CEO Chief of Staff and wider Group CEO Office team as required.
- Understands the detail of the functions/roles supported, enabling autonomous working and anticipation of where support may be needed.
- Ensures documentation is collated and distributed ahead of meetings as appropriate, ensuring attendees are well prepared.
- Manages Purchase Orders, Expenses and other finance related tasks when required for Group CEO Chief of Staff and Group CEO Office team.
- Plans and organises events, either internal or events with external colleagues.
- Coordinates and books complex travel, including preparation of travel itineraries where required.
- Provides high quality documentation as required (including but not limited to, PowerPoint presentations, Excel spreadsheets, reports, agendas & minutes).
- Provides other general administrative duties including but not limited to, assisting with onboarding of new joiners, proofreading and formatting documents to a high quality.
Core competencies required:
- Strong EA/PA experience.
- Background in Financial Services.
- Excellent knowledge of Microsoft Office 365 suite.
- Flexible, reliable and proactive.
- High level of attention to detail.
- Action orientated and able to keep a high momentum.
- Operates with the highest levels of discretion and integrity.
- Able to operate and maintain a positive attitude within a fast-paced environment under pressure.
- Demonstrates a can-do approach to all tasks.
Other knowledge and skills required:
- Excellent communication and team working skills, comfortable working with executive management levels.
- Strong inter-personal skills, demonstrating a variety of influencing styles to enable effective completion of tasks both individually and within groups.
- Builds sustainable relationships with colleagues and key individuals in the business.
- Shows a desire to take the initiative, moving issues forward with clarity.
What we offer: At M&G, we're committed to helping you thrive and supporting your wellbeing, both at work and beyond. Our benefits are designed to help you balance your professional and personal life, while planning confidently for your future. Our UK benefits include:
- A valuable pension scheme of 18%, with 13% made up of Employer Contributions and 5% Employee Contributions.
- Share Save and our Share Incentive Plan, together with access to financial wellbeing and support services.
- 38 days annual leave including bank holidays, with the opportunity to purchase up to 5 extra days and additional flexibility through our Time Off When You Need It policy.
- Comprehensive support and paid parental leave covering maternity, adoption, surrogacy, and paternity leave.
- Health & Protection cover including Private Healthcare, Critical Illness cover and Life Assurance for you, with family options.
M&G is proud to be a Disability Confident Leader, and we welcome applications from candidates with long-term health conditions, disabilities, or neuro-divergent conditions. If you need assistance or an alternative means of applying for a role due to a disability or additional need, please let us know by contacting us at: careers@mandg.com
Executive Assistant to Group Chief of Staff - M&G plc. in London employer: M&G plc
Contact Detail:
M&G plc Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to Group Chief of Staff - M&G plc. in London
✨Tip Number 1
Network like a pro! Reach out to current or former employees at M&G plc on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching M&G's values and recent news. Show us that you’re not just another candidate; you’re genuinely interested in what we do and how you can contribute.
✨Tip Number 3
Practice common interview questions with a mate. Get comfortable talking about your experience and how it aligns with the Executive Assistant role. Confidence is key!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows us that you’re keen on the role. Plus, it’s a great way to reiterate your interest.
We think you need these skills to ace Executive Assistant to Group Chief of Staff - M&G plc. in London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Executive Assistant role. Highlight your relevant experience in diary management, email coordination, and your ability to work under pressure. We want to see how you can bring your unique skills to our team!
Showcase Your Skills: Don’t forget to mention your proficiency with Microsoft Office 365 and any other tools that make you a superstar EA. We love seeing examples of how you've used these skills in past roles, so be specific!
Be Personable: We’re all about building relationships here at M&G. In your application, let your personality shine through! Share experiences where you’ve collaborated with others or taken the initiative to solve problems.
Apply Through Our Website: For the best chance of success, make sure to apply directly through our website. It’s the easiest way for us to keep track of your application and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at M&G plc
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Executive Assistant to the Group Chief of Staff. Familiarise yourself with the key elements mentioned in the job description, such as diary management, email prioritisation, and event coordination. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Skills
Prepare to discuss your experience with Microsoft Office 365 and any relevant financial services background. Bring examples of how you've successfully managed complex schedules or organised large meetings in the past. This will highlight your ability to handle the demands of the position and reassure the interviewers of your capabilities.
✨Demonstrate Your Proactivity
During the interview, share instances where you've taken the initiative to solve problems or improve processes. M&G values a proactive approach, so showcasing your ability to anticipate needs and act on them will set you apart from other candidates. Think of specific examples that illustrate your action-oriented mindset.
✨Build Rapport with Interviewers
Remember, interviews are not just about answering questions; they're also about building relationships. Engage with your interviewers by asking insightful questions about the team dynamics and company culture at M&G. This will not only show your interest but also help you assess if the company is the right fit for you.
