Clinical Trials Coordinator (Band 4-5 Development) in Manchester

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Clinical Trials Coordinator (Band 4-5 Development)

NHS AfC: Band 4/5

Main area Research and Innovation Grade NHS AfC: Band 4/5 Contract Fixed term: 12 months (Cross-site) Hours Full time - 37.5 hours per week Job ref 349-RES-8299425-RL4

Site Manchester University NHS Foundation Trust Town Manchester Salary £28,392 - £39,043 per annum, pro rata Salary period Yearly Closing 12/10/2026 23:59

Job overview

We are looking to recruit aClinical Trials Coordinator (Band 4-5 development role) within Research and Innovation (R&I) at Manchester University NHS Foundation Trust (MFT) to support research across all MFT hospitals. This enthusiastic and self-motivated individual will be joining the Non-Clinical Cross Specialty Team.

This is an opportunity to be part of an engaging team with nationally and internationally recognised investigators who work in the forefront of cutting-edge research to develop diagnostics and treatments.

This post is offered as a Band 4-5 Developmental role.

The post holder will join the team at Band 4 (Clinical Trials Administrator ) and progress to Band 5 ( Clinical Trials Coordinator ) upon successfully completing the competency assessment criteria checklist for the Band 5 role over the first 6 months in post. Depending on experience, the time period for completing the assessment criteria may be extended to 12months.

The successful applicant will work closely with a dedicated mentor who will provide robust training to enable them to meet the above competencies within the outlined timeframe.

Applicants who can demonstrate that they meet the full Band 5 person specification, including the required knowledge, skills and experience, may be considered for direct appointment at Band 5 following assessment through the recruitment process.

Main duties of the job

The successful candidate will be expected to ensure that comprehensive, high quality and efficient administrative processes are in place for setting up studies, organising necessary approvals, data management, ensuring full compliance with the regulatory framework; including financial management of study set-up costs and income recovery in conjunction with the R&I finance team.

The post holder will act as the main point of contact for their specialty research, working closely with Investigators, the Trust Research Office, clinical colleagues, and service support departments within MFT along with external pharmaceutical companies.

They will ensure that comprehensive, high quality and efficient administrative processes are in place and followed for the set up and coordination of studies, ensuring full compliance with internal Standard Operating Procedures (SOPs) and the regulatory framework in order to support the successful delivery of the research portfolio for this speciality.

A degree level in a health-related discipline is desirable or a demonstrable experience in the conduct and management of research and clinical trials.

The post holder will need to be able to work flexibly and independently as well as being a committed team worker, and also be willing to travel to other sites in the Trust as required.

Working for our organisation

Join Manchester University NHS Foundation Trust (MFT), the largest provider of specialist services, and our Oxford Road Campus in Manchester, the largest health academic campus in Europe – a great place to shape your career.
With a workforce of over 30,000 colleagues, we work together to deliver exceptional care to more than 1 million people every year.
Behind every patient cared for are people like you - keeping services running smoothly, supporting clinical teams, and helping create safe, welcoming environments for patients and our people alike.
At MFT, we believe in the power of teamwork, respect, and inclusion. Our People Plan reflects our commitment to making MFT a place where everyone feels they belong, where your ideas are heard, and your contribution is truly valued. Join us and work smarter with our digital technology and thrive in a collaborative culture that empowers you to deliver your best to ensure that your work behind the scenes creates seamless, high-quality care and exceptional patient outcomes.
Whether you're just starting out or looking to grow, we offer clear pathways for development and a culture that supports your wellbeing, ambition, and success. Everything you do makes a real difference to the lives of others.
At MFT, your role matters, your impact is real, and you’re part of something bigger from day one.

Detailed job description and main responsibilities

IMPORTANT CANDIDATE INFORMATION

Diversity Matters
MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, please contact the manager named below.

Use of Artificial Intelligence (AI) in your application

Here at Manchester University NHS Foundation Trust, we’re proud to be ALL HERE FOR YOU, for our patients, our communities, and each other.
As part of our commitment to fairness, transparency, and personal integrity, we ask all applicants to ensure that their job applications reflect their own experiences, skills, and motivations. While AI tools can support spelling, grammar, or formatting, we expect that the content of your application, especially personal statements and responses to role specific questions is written by you. This helps us get to know the real you and ensures that our recruitment process remains equitable and meaningful for everyone.

Thank you for helping us uphold the values that make our Trust a place where people belong, grow, and thrive. We look forward to receiving your application.

Disclosure and Barring Service (DBS) check

As part of our commitment to safeguarding patients and staff, many roles at Manchester University NHS Foundation Trust (MFT) require a Disclosure and Barring Service (DBS) check. This is a standard process across the NHS and helps us ensure a safe environment for everyone.

What is a DBS Check?

A DBS check is a background check that reveals any criminal convictions, cautions, reprimands, or warnings. The level of check required depends on the role:

Standard DBS: Checks for spent and unspent convictions, cautions, reprimands, and final warnings.

Enhanced DBS: Includes the above, plus any additional information held by local police that’s considered relevant to the role.

Enhanced with Barred Lists: Includes all of the above, plus checks against the children’s and/or adults’ barred lists.

Who Needs a DBS Check

Most roles involving direct patient contact, working with children or vulnerable adults, or access to sensitive information will require a DBS check. The job advert and recruitment team will let you know if this applies to your role.

The Costs for a DBS

At Manchester University NHS Foundation Trust (MFT), roles that require a DBS check are subject to a cost recovery policy. This means that the cost of submitting and processing a DBS application if you are successful and join us, will be deducted from your salary within the first three months of employment. If, however, you withdraw from a conditional offer after the DBS process has begun, you will still be liable for the cost incurred.

Candidates are also expected to register with the DBS Update Service which must be completed within 30 days of the certificate being issued. This helps streamline future employment checks and supports safer recruitment practices. For more information, please visit the DBS Update Service.

Person specification

Education

• Degree in a science or health-related discipline or a degree in another field with experience in clinical trials, or relevant experience
• An understanding of the clinical trial process.
• Post graduate certificate in clinical research, or other post graduate qualification/experience.

Knowledge and Experience

• Experience in Clinical Trials administration, including set up, data collection, audit and project co-ordination.
• Sound knowledge of all aspects of research governance and related legislation and inspection requirements (e.g. MHRA, HTA).
• Experience of the governance and approval systems within the NHS and UK CRN for clinical studies.
• Previous NHS experience.
• Evidence of writing policies and procedures and evaluating their application in practice.
• Research project monitoring.

Skills

• Excellent organisational skills, with a methodical approach and the ability to pay attention to detail.
• Ability to work as part of a team, and experience of interdisciplinary working.
• Excellent written and verbal communication skills
• Ability to prioritize own and others’ workload, and practice effective time management.
• Ability to work under pressure, and to tight and unexpected deadlines.
• Advanced IT skills with a good working knowledge of IT packages and databases.
• Able to work independently and flexibly
• Supportive
• Positive
• Approachable

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

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