Team Assistant to Retail Asset Management in City of Westminster

Team Assistant to Retail Asset Management

Role Title: Team Assistant to Retail Asset Management

Location: Marble Arch, London

Division: Retail

Reporting to: Head of Retail Assets (Midlands & South West)

The Role

You will predominantly be responsible for supporting the Retail Asset Management team who look after our Midlands & South West portfolio. This is a newly created team that consists of five Asset Managers.

Key Responsibilities

• First point of contact for all incoming calls and correspondence from Retailers & Advisors
• Diary management – arranging meetings/ conference calls and booking meeting rooms
• Managing team meetings, collating and agreeing the agenda, taking minutes, ensuring following up in the required timescales
• Producing documents to tight deadlines ensuring high attention to detail
• Build, develop and manage relationships with all internal and external parties
• Close liaison with Executive PA’s and to ensure priorities are communicated and any outstanding matters are followed up in a timely manner
• Ensuring the Customer Relationship Management system is kept up to date
• Maintaining contacts – ensuring contact details are kept up-to-date.
• General administration – photocopying, scanning, binding documents, filing, expenses, payment of invoices
• Future opportunity for inbox management of Head of Retail Assets (Midlands & South West)

Requirements

• Experience of working in a similar team assistant or PA role at a FTSE 250 company
• Must have an excellent attention to detail and accuracy
• Flexibility – must be able to deal with different levels of workload
• Strong knowledge of MS Word, Outlook and knowledge of PowerPoint, Excel and Adobe Acrobat Pro is also required
• Must be able to self-manage and prioritise own workload
• Have excellent written and oral communication skills
• Confidence to manage the team and be a good team player
• Ability to use own initiative
• Must be able to work well under pressure
• A professional attitude, demonstrate great initiative and excellent organisational skills
• Must have awareness of and ability to maintain confidentiality

Please note that we endeavour to get back to all applicants within 28 days. If you haven’t heard from us within this period, please assume that you have been unsuccessful on this occasion.