Executive Assistant to Director of Property | Hybrid in London

Are you an organised, proactive professional with a passion for helping others succeed? We are seeking an exceptional Executive Assistant to join our vibrant team and provide top‑tier support to our leadership. This is your chance to play a pivotal role in a fast‑paced, collaborative environment where your initiative and problem‑solving skills will truly shine. We offer a supportive workplace, opportunities for growth, and the chance to make a real impact every day. If you're ready to bring energy, enthusiasm and expertise to a team that values your contribution, we'd love to hear from you!

This is an ideal opportunity for an experienced EA to support the Executive Director of Property. In this role you will provide administrative, secretarial and project support to the Executive Director, and often be the first point of contact for other Directors, Senior Management, and external stakeholders. The facilitation and accurate report preparation, minute taking, and management of related actions to ensure governance compliance are important.

Responsibilities

• Provide comprehensive administrative support to the Executive Director, ensuring priorities are managed appropriately.
• Record accurate minutes during team and committee meetings.
• Act as the primary point of contact for all queries on behalf of the Executive Director.
• Manage the Executive Director's diary and travel arrangements and assist with directorate events and away days as required.
• Maintain effective oversight of the Executive Director's email inbox, ensuring timely attention to correspondence and appropriate delegation.
• Process invoices, procurement requests, and related financial transactions within the Property directorate.
• Support the Executive Director by preparing and producing both regular and ad‑hoc reports.
• Participate in team meetings, taking minutes, drafting agendas, distributing action points, and ensuring timely submission of reports and other requirements.
• Coordinate the signing and sealing of legal documents, working collaboratively with the Governance team.
• Draft correspondence for final approval by the Executive Director.
• Prepare and summarise reports and data for Boards, Committees, and senior leadership meetings.
• Collaborate with other Executive Assistants to ensure follow‑up actions from executive team meetings are prioritised and deadlines are reflected in the Executive Director's calendar.
• Liaise confidently with and coordinate the executive team.
• Engage professionally with external stakeholders.

Qualifications

Essential to this role is your can‑do, self‑starter attitude and your attention to detail to ensure your Executive Director is always one step ahead. You must be able to demonstrate extensive experience supporting an Executive Director and C‑Suite level. The successful candidate must demonstrate a track record in managing multiple tasks simultaneously and forward planners with precision and pace. Previous experience in governance or compliance will be considered a significant advantage. Knowledge of Social Housing would be advantageous.

Excellent written and spoken English, highly numerate with the ability to interpret complex data. High levels of IT literacy and numeracy, including Word, Excel, PowerPoint, and Project. First‑class time management skills, being able to prioritise and delegate (often to more senior colleagues on the Executive Team). The ability to develop and maintain positive relationships with colleagues. Strong communication skills, experience of managing senior internal and external stakeholders. Be able to confidently navigate through ambiguous situations while handling highly confidential and sensitive data.