At a Glance
- Tasks: Provide top-tier support to the Executive Director in a dynamic, fast-paced environment.
- Company: Join a vibrant team in the property sector with a collaborative culture.
- Benefits: Competitive salary, hybrid working, and opportunities for professional growth.
- Other info: Ideal for proactive individuals who thrive in a busy, supportive role.
- Why this job: Make a real impact by supporting leadership and engaging with diverse stakeholders.
- Qualifications: Strong communication skills and experience supporting senior executives are essential.
The predicted salary is between 47962 - 47962 £ per year.
Salary: £47,962 p/a
Location: Farringdon, London (Hybrid working).
Are you an organized, proactive professional with a passion for helping others succeed? We are seeking an exceptional Executive Assistant to join our vibrant team and provide top‑tier support to our leadership. This is your chance to play a pivotal role in a fast‑paced, collaborative environment where your initiative and problem‑solving skills will truly shine.
Responsibilities
- Provide comprehensive administrative support to the Executive Director, ensuring priorities are managed appropriately.
- Record accurate minutes during team and committee meetings.
- Act as the primary point of contact for all queries on behalf of the Executive Director.
- Manage the Executive Director’s diary and travel arrangements, and assist with directorate events and away days as required.
- Maintain effective oversight of the Executive Director’s email inbox, ensuring timely attention to correspondence and appropriate delegation.
- Process invoices, procurement requests, and related financial transactions within the Property directorate.
- Support the Executive Director by preparing and producing regular and ad‑hoc reports.
- Participate in team meetings, taking minutes, drafting agendas, distributing action points, and ensuring timely submission of reports and other requirements.
- Coordinate the signing and sealing of legal documents in collaboration with the Governance team.
- Draft correspondence for final approval by the Executive Director.
- Prepare and summarize reports and data for Boards, Committees, and senior leadership meetings.
- Collaborate with other Executive Assistants to ensure follow‑up actions from executive team meetings are prioritized and deadlines reflected in the Executive Director’s calendar.
- Liaise confidently with and coordinate the executive team.
- Engage professionally with external stakeholders.
About you
- Excellent written and spoken English, with strong numeracy skills and the ability to interpret complex data.
- High levels of IT literacy and numeracy, including proficiency in Word, Excel, PowerPoint, and Project.
- First‑class time‑management skills, able to prioritize and delegate effectively to senior colleagues within the Executive Team.
- Ability to develop and maintain positive relationships with colleagues across all levels.
- Strong communication skills, with experience managing senior internal and external stakeholders.
- Comfortable navigating ambiguous situations while handling highly confidential and sensitive data.
- Extensive experience supporting an Executive Director and C‑suite level executives.
- Track record managing multiple tasks simultaneously with precision and pace.
- Prior governance or compliance experience will be considered a significant advantage.
- Knowledge of Social Housing is an advantage.
Executive Assistant to Director — Hybrid (Property) in London employer: Metropolitan Thames Valley
Join our dynamic team in Farringdon, London, where we prioritise a collaborative and inclusive work culture that empowers our employees to thrive. As an Executive Assistant, you will benefit from hybrid working arrangements, competitive salary, and opportunities for professional growth while playing a crucial role in supporting our leadership. We value initiative and problem-solving skills, offering a vibrant environment where your contributions are recognised and rewarded.
Contact Details:
Metropolitan Thames Valley Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant to Director — Hybrid (Property) in London
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through industry events. We all know that sometimes it’s not just what you know, but who you know that can help you land that Executive Assistant role.
✨Tip Number 2
Prepare for the interview by researching the company and its leadership. We want you to shine in front of the Executive Director, so knowing their background and the property sector will give you an edge!
✨Tip Number 3
Showcase your organisational skills during the interview. Bring examples of how you've managed complex schedules or handled sensitive information. We love seeing candidates who can demonstrate their proactive approach!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can go a long way. It shows your enthusiasm for the role and keeps you fresh in their minds. And remember, apply through our website for the best chance!
We think you need these skills to ace Executive Assistant to Director — Hybrid (Property) in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your organisational skills and experience supporting senior executives, as these are key for us. Use specific examples that showcase your ability to manage priorities and handle confidential information.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to express your passion for helping others succeed and how you can contribute to our vibrant team. Be sure to mention your familiarity with managing diaries and travel arrangements, as well as your strong communication skills.
Showcase Your IT Skills:Since we value high levels of IT literacy, make sure to highlight your proficiency in Word, Excel, PowerPoint, and Project. If you've used these tools to create reports or manage projects, share those experiences to demonstrate your capabilities.
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and ensures you don’t miss any important updates from our team!
How to prepare for a job interview at Metropolitan Thames Valley
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant in a property context. Familiarise yourself with the key tasks mentioned in the job description, like managing diaries and preparing reports. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Communication Skills
Since this role involves liaising with senior stakeholders and external parties, be prepared to discuss your communication style. Think of examples where you've effectively managed relationships or handled sensitive information. Practising clear and concise responses will also reflect your strong written and spoken English skills.
✨Demonstrate Your Organisational Prowess
Bring examples of how you've successfully managed multiple tasks or projects simultaneously. You might want to share specific tools or methods you use for time management and prioritisation. This will highlight your ability to thrive in a fast-paced environment, which is crucial for this position.
✨Prepare Questions That Matter
At the end of the interview, you'll likely have the chance to ask questions. Prepare thoughtful queries about the team dynamics, the Executive Director's working style, or upcoming projects. This shows your enthusiasm for the role and helps you gauge if the company culture aligns with your values.
