At a Glance
- Tasks: Provide top-tier support to the Executive Director and manage their priorities.
- Company: Join a vibrant team in a supportive workplace with growth opportunities.
- Benefits: Competitive salary, hybrid working, and a chance to make a real impact.
- Other info: Ideal for proactive individuals ready to tackle diverse challenges.
- Why this job: Be the backbone of leadership and thrive in a fast-paced, collaborative environment.
- Qualifications: Experience supporting C-Suite executives and strong organisational skills required.
The predicted salary is between 45964 - 47962 £ per year.
Are you an organised, proactive professional with a passion for helping others succeed? We are seeking an exceptional Executive Assistant to join our vibrant team and provide top‑tier support to our leadership. This is your chance to play a pivotal role in a fast‑paced, collaborative environment where your initiative and problem‑solving skills will truly shine. We offer a supportive workplace, opportunities for growth, and the chance to make a real impact every day. If you're ready to bring energy, enthusiasm and expertise to a team that values your contribution, we'd love to hear from you!
This is an ideal opportunity for an experienced EA to support the Executive Director of Property. In this role you will provide administrative, secretarial and project support to the Executive Director, and often be the first point of contact for other Directors, Senior Management, and external stakeholders. The facilitation and accurate report preparation, minute taking, and management of related actions to ensure governance compliance are important.
Responsibilities
- Provide comprehensive administrative support to the Executive Director, ensuring priorities are managed appropriately.
- Record accurate minutes during team and committee meetings.
- Act as the primary point of contact for all queries on behalf of the Executive Director.
- Manage the Executive Director's diary and travel arrangements and assist with directorate events and away days as required.
- Maintain effective oversight of the Executive Director's email inbox, ensuring timely attention to correspondence and appropriate delegation.
- Process invoices, procurement requests, and related financial transactions within the Property directorate.
- Support the Executive Director by preparing and producing both regular and ad‑hoc reports.
- Participate in team meetings, taking minutes, drafting agendas, distributing action points, and ensuring timely submission of reports and other requirements.
- Coordinate the signing and sealing of legal documents, working collaboratively with the Governance team.
- Draft correspondence for final approval by the Executive Director.
- Prepare and summarise reports and data for Boards, Committees, and senior leadership meetings.
- Collaborate with other Executive Assistants to ensure follow‑up actions from executive team meetings are prioritised and deadlines are reflected in the Executive Director's calendar.
- Liaise confidently with and coordinate the executive team.
- Engage professionally with external stakeholders.
About you:
- Essential to this role is your can‑do, self‑starter attitude and your attention to detail to ensure your Executive Director is always one step ahead.
- You must be able to demonstrate extensive experience supporting an Executive Director and C‑Suite level.
- The successful candidate must demonstrate a track record in managing multiple tasks simultaneously and forward planners with precision and pace.
- Previous experience in governance or compliance will be considered a significant advantage.
- Knowledge of Social Housing would be advantageous.
- Excellent written and spoken English, highly numerate with the ability to interpret complex data.
- High levels of IT literacy and numeracy, including Word, Excel, PowerPoint, and Project.
- First‑class time management skills, being able to prioritise and delegate (often to more senior colleagues on the Executive Team).
- The ability to develop and maintain positive relationships with colleagues.
- Strong communication skills, experience of managing senior internal and external stakeholders.
- Be able to confidently navigate through ambiguous situations while handling highly confidential and sensitive data.
Executive Assistant to Director of Property | Hybrid employer: Metropolitan Thames Valley
Join our dynamic team in Farringdon as an Executive Assistant, where you'll thrive in a supportive and collaborative work culture that values your contributions. We offer hybrid working arrangements, competitive salary, and ample opportunities for professional growth, allowing you to make a meaningful impact while developing your skills in a fast-paced environment. If you're looking for a role that combines challenge with the chance to support senior leadership, this is the perfect opportunity for you.
Contact Details:
Metropolitan Thames Valley Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant to Director of Property | Hybrid
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through industry events. A personal introduction can make all the difference when you're trying to land that Executive Assistant role.
✨Tip Number 2
Prepare for the interview by researching the company and its leadership. Show us you’re not just another candidate; demonstrate your knowledge about their projects and how you can support the Executive Director effectively.
✨Tip Number 3
Practice your communication skills! As an EA, you'll be liaising with various stakeholders. We recommend doing mock interviews with friends to polish your responses and ensure you come across as confident and articulate.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets the attention it deserves. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Executive Assistant to Director of Property | Hybrid
Some tips for your application 🫡
Show Off Your Organisational Skills:In your application, make sure to highlight your organisational prowess. We want to see how you manage priorities and keep everything running smoothly, especially in a fast-paced environment like ours!
Be Proactive in Your Approach:We love a self-starter! Share examples of how you've taken the initiative in previous roles. This will show us that you're ready to jump in and support our Executive Director right from the get-go.
Nail the Details:Attention to detail is key for this role. When writing your application, double-check for any typos or errors. A polished application reflects your ability to manage important documents and communications accurately.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity with our vibrant team!
How to prepare for a job interview at Metropolitan Thames Valley
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant to the Director of Property. Familiarise yourself with the key tasks mentioned in the job description, like managing diaries, taking minutes, and preparing reports. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Organisational Skills
During the interview, be prepared to discuss specific examples of how you've successfully managed multiple tasks or projects simultaneously. Use the STAR method (Situation, Task, Action, Result) to structure your answers. Highlight your attention to detail and how it has positively impacted your previous roles.
✨Demonstrate Your Communication Prowess
As an Executive Assistant, you'll need to liaise with various stakeholders. Practice articulating your thoughts clearly and confidently. You might even want to prepare a brief introduction about yourself that showcases your communication skills and enthusiasm for the role. Remember, first impressions count!
✨Prepare Questions for Them
Interviews are a two-way street, so come armed with thoughtful questions about the team dynamics, company culture, and expectations for the role. This not only shows your interest but also helps you gauge if the company is the right fit for you. Plus, it gives you a chance to engage with the interviewers on a deeper level.
