At a Glance
- Tasks: Provide top-tier support to the Executive Director in a dynamic, fast-paced environment.
- Company: Join a vibrant team in the property sector with a collaborative culture.
- Benefits: Competitive salary, hybrid working, and opportunities for professional growth.
- Other info: Ideal for proactive individuals who thrive in a busy, supportive role.
- Why this job: Make a real impact by supporting leadership and engaging with diverse stakeholders.
- Qualifications: Strong communication skills and experience supporting senior executives are essential.
The predicted salary is between 47962 - 47962 £ per year.
Salary: £47,962 p/a
Location: Farringdon, London (Hybrid working).
Are you an organized, proactive professional with a passion for helping others succeed? We are seeking an exceptional Executive Assistant to join our vibrant team and provide top‑tier support to our leadership. This is your chance to play a pivotal role in a fast‑paced, collaborative environment where your initiative and problem‑solving skills will truly shine.
Responsibilities
- Provide comprehensive administrative support to the Executive Director, ensuring priorities are managed appropriately.
- Record accurate minutes during team and committee meetings.
- Act as the primary point of contact for all queries on behalf of the Executive Director.
- Manage the Executive Director’s diary and travel arrangements, and assist with directorate events and away days as required.
- Maintain effective oversight of the Executive Director’s email inbox, ensuring timely attention to correspondence and appropriate delegation.
- Process invoices, procurement requests, and related financial transactions within the Property directorate.
- Support the Executive Director by preparing and producing regular and ad‑hoc reports.
- Participate in team meetings, taking minutes, drafting agendas, distributing action points, and ensuring timely submission of reports and other requirements.
- Coordinate the signing and sealing of legal documents in collaboration with the Governance team.
- Draft correspondence for final approval by the Executive Director.
- Prepare and summarize reports and data for Boards, Committees, and senior leadership meetings.
- Collaborate with other Executive Assistants to ensure follow‑up actions from executive team meetings are prioritized and deadlines reflected in the Executive Director’s calendar.
- Liaise confidently with and coordinate the executive team.
- Engage professionally with external stakeholders.
About you
- Excellent written and spoken English, with strong numeracy skills and the ability to interpret complex data.
- High levels of IT literacy and numeracy, including proficiency in Word, Excel, PowerPoint, and Project.
- First‑class time‑management skills, able to prioritize and delegate effectively to senior colleagues within the Executive Team.
- Ability to develop and maintain positive relationships with colleagues across all levels.
- Strong communication skills, with experience managing senior internal and external stakeholders.
- Comfortable navigating ambiguous situations while handling highly confidential and sensitive data.
- Extensive experience supporting an Executive Director and C‑suite level executives.
- Track record managing multiple tasks simultaneously with precision and pace.
- Prior governance or compliance experience will be considered a significant advantage.
- Knowledge of Social Housing is an advantage.
Executive Assistant to Director — Hybrid (Property) employer: Metropolitan Thames Valley
Join our dynamic team in Farringdon, London, where we prioritise a collaborative and inclusive work culture that empowers our employees to thrive. As an Executive Assistant, you will benefit from hybrid working arrangements, competitive salary, and opportunities for professional growth while playing a crucial role in supporting our leadership. We value initiative and problem-solving skills, offering a vibrant environment where your contributions are recognised and rewarded.
Contact Details:
Metropolitan Thames Valley Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant to Director — Hybrid (Property)
✨Tip Number 1
Network like a pro! Reach out to current or former employees in similar roles on LinkedIn. A friendly chat can give you insider info and might even lead to a referral.
✨Tip Number 2
Prepare for the interview by researching the company culture and values. Tailor your responses to show how your skills align with their mission, especially in property management.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to convey information clearly. Try mock interviews with friends or use online platforms to refine your pitch.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Executive Assistant to Director — Hybrid (Property)
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your organisational skills and experience supporting senior executives, as these are key for us. Use specific examples that showcase your ability to manage multiple tasks and maintain confidentiality.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to express your passion for helping others succeed and how you can contribute to our vibrant team. Be sure to mention your familiarity with managing diaries and travel arrangements, as well as your strong communication skills.
Showcase Your IT Skills:Since we value high levels of IT literacy, make sure to highlight your proficiency in Word, Excel, PowerPoint, and Project. If you have experience with any project management tools, don’t forget to mention those too!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Metropolitan Thames Valley
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant in the property sector. Familiarise yourself with the specific tasks mentioned in the job description, like managing diaries and preparing reports. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Communication Skills
Since this role involves liaising with senior stakeholders and external parties, be prepared to discuss your communication style. Think of examples where you've successfully managed relationships or handled sensitive information. Practising clear and concise responses will also reflect your strong written and spoken English skills.
✨Demonstrate Your Organisational Prowess
Bring examples of how you've effectively managed multiple tasks or projects simultaneously. You might want to share a story about a time you prioritised conflicting deadlines or organised a successful event. This will highlight your time-management skills and ability to thrive in a fast-paced environment.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities and how you handle ambiguity. Prepare for scenarios related to diary management, minute-taking, or dealing with confidential data. Practising your responses will help you feel more confident and ready to tackle any curveballs during the interview.
