At a Glance
- Tasks: Provide top-tier support to the Executive Director in a fast-paced, collaborative environment.
- Company: Join a dynamic organisation in the heart of London with a hybrid working model.
- Benefits: Competitive salary, flexible working, and opportunities for professional growth.
- Other info: Ideal for those looking to develop their career in a supportive and innovative setting.
- Why this job: Make a real impact by supporting senior leadership and engaging with key stakeholders.
- Qualifications: Strong communication skills and experience managing senior stakeholders are essential.
The predicted salary is between 47962 - 47962 £ per year.
Fixed Term – 6 Months
Location: Farringdon, London (Hybrid working)
Salary: £47,962 per annum
About the role
We are seeking an exceptional Executive Assistant to provide top‑tier support to our Executive Director of Property. This pivotal role offers a fast‑paced, collaborative environment where initiative, problem‑solving skills and meticulous attention to detail will be rewarded.
Responsibilities
- Provide comprehensive administrative support to the Executive Director, ensuring priorities are managed appropriately.
- Record accurate minutes during team and committee meetings.
- Act as the primary point of contact for all queries on behalf of the Executive Director.
- Manage the Executive Director’s diary and travel arrangements and assist with directorate events and away days as required.
- Maintain effective oversight of the Executive Director’s email inbox, ensuring timely attention to correspondence and appropriate delegation.
- Process invoices, procurement requests, and related financial transactions within the Property directorate.
- Support the Executive Director by preparing and producing both regular and ad‑hoc reports.
- Participate in team meetings, taking minutes, drafting agendas, distributing action points, and ensuring timely submission of reports and other requirements.
- Coordinate the signing and sealing of legal documents, working collaboratively with the Governance team.
- Draft correspondence for final approval by the Executive Director.
- Prepare and summarise reports and data for Boards, Committees, and senior leadership meetings.
- Collaborate with other Executive Assistants to ensure follow‑up actions from executive team meetings are prioritised and deadlines are reflected in the Executive Director’s calendar.
- Liaise confidently with and coordinate the executive team.
- Engage professionally with external stakeholders.
Qualifications
- Excellent written and spoken English, with strong numeracy skills and the ability to interpret complex data.
- High proficiency in IT tools, including Microsoft Word, Excel, PowerPoint, and project management software.
- First‑class time‑management skills, with the ability to prioritise and delegate tasks.
- Strong communication skills and experience managing senior internal and external stakeholders.
- Ability to navigate ambiguous situations while handling highly confidential and sensitive information.
- Proven ability to develop and maintain positive relationships with colleagues.
- Extensive experience supporting an Executive Director and C‑Suite level.
- Track record of managing multiple tasks simultaneously and forward‑planning with precision and pace.
- Experience in governance or compliance (advantage).
- Knowledge of Social Housing (advantage).
Executive Assistant employer: Metropolitan Thames Valley
Join a dynamic and supportive team in Farringdon, London, where your role as an Executive Assistant will be pivotal in driving the success of our Property directorate. We pride ourselves on fostering a collaborative work culture that values initiative and attention to detail, offering competitive salary packages and hybrid working arrangements to ensure a healthy work-life balance. With ample opportunities for professional growth and development, you will be empowered to excel in your career while making meaningful contributions to our organisation.
Contact Details:
Metropolitan Thames Valley Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through industry events. We all know that sometimes it’s not just what you know, but who you know that can help you land that Executive Assistant role.
✨Tip Number 2
Prepare for interviews by researching the company and the Executive Director you'll be supporting. We want you to show off your knowledge and enthusiasm, so think about how your skills can directly benefit their team.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to liaise with various stakeholders. We suggest doing mock interviews with friends or family to get comfortable articulating your thoughts clearly.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in providing administrative support, managing diaries, and handling correspondence. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this fast-paced environment. Share specific examples of how you've successfully managed multiple tasks and supported senior leaders in the past.
Show Off Your Communication Skills:Since strong communication is key for this role, make sure your written application reflects that. Keep your language clear and professional, and don’t forget to proofread for any typos or errors. We love attention to detail!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you get all the updates directly from us. Plus, it shows you're keen on joining our team!
How to prepare for a job interview at Metropolitan Thames Valley
✨Know Your Executive Director
Before the interview, do some research on the Executive Director of Property. Understand their background, priorities, and any recent projects they’ve been involved in. This will help you tailor your responses and show that you’re genuinely interested in supporting them.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed complex schedules or handled multiple tasks simultaneously. Use the STAR method (Situation, Task, Action, Result) to structure your answers, highlighting your time-management skills and attention to detail.
✨Demonstrate Communication Prowess
Since this role involves liaising with various stakeholders, practice articulating your thoughts clearly and confidently. Bring examples of how you've effectively communicated with senior management or external partners, especially in high-pressure situations.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities and how you handle ambiguity. Think of scenarios where you had to navigate tricky situations or manage sensitive information, and be ready to explain your thought process and the outcomes.
