Information Officer - Police Staff - Compliance and Assurance - CTPHQ

Information Officer - Police Staff - Compliance and Assurance - CTPHQ

Vacancy Reference Number

22534

Number of Vacancies 1

CTPHQ Counter Terrorism Policing Headquarters

Location West Brompton

Band Band E

Part/Full Time Full Time

36 hours per week

Type of Contract Permanent

Job Advert

Job Title: Information Officer - Police Staff - Compliance and Assurance - CTPHQ

Salary: The starting salary is £36,228, which includes allowances totalling £3,009.

The salary is broken down as £33,219 basic salary, which will increase annually until you reach the top of the scale £35,541. Plus, a location allowance of £2,009 and a non-pensionable allowance of £1,000.

Location: West Brompton

Job Summary

Information compliance is essential in ensuring that we protect sensitive police information, yet still also allow the public to understand theimportant rolethat Met Police officers and staff play in protecting our communities.

This isan exciting opportunity to enhance a newly created rolewithin the Information Access Team (IAT)in the Compliance and Assurance (C&A) Pillar within Counter Terrorism Policing Headquarters (CTPHQ).

The Unit manages Freedom of Information Act (FOIA) requests. There is also a requirement toassistwithRightof Access Request (ROAR) / Subject Access Requests (SAR) queries. Our remit encompasses the Met’s Specialist Operations (SO) Command Units - Aviation Policing, CTPL,PaDP,RaSPand Protective Security & Operations, but may also include other MPS units, as well as the CT Policing Network.

Your primary role as part of the team will be to providevital administrative supportto the Senior and Information Managers to ensure the smooth and efficient processing of these requestsallowingstatutory deadlinesto bemet. This will entail liaising regularly with these SO units and providing advice and guidance to ensure compliance, where necessary

Therefore, it is expected that you will have agoodunderstanding of these Acts and the General DataProtection Regulations (GDPR).

This positionprovides a unique opportunity for the role holderto gain experience of SO and the wider CT Policing Networkand alsoliaise with our external stakeholders. You will work closely with staff of all ranks and grades, in a fast-paced environment with good development prospects.

Key Tasks

• Ensurethe FOIA and ROAR Excel databases are uptodateand all requests are recorded andresponded to within the giventimeframe




• Monitorthe unit mailbox to ensure requests areactionedpromptly.




• Validaterequests by assessmentagainstlegal requirements.




• Identifyrequests, which may require an early resolution/completion.




• Conductprior research on theCycFreedomdatabase or throughweb basedsearches for information that is already in the public domain.




• Liaisewith applicants in writing and recording on the relevant systems.




• Followup requests to ensureinformationsoughtis received within the specifiedtimeframe.




• Act as apointof contact for stakeholders both internally and externally.




• Respond to queries or escalating where necessary.




• Provideguidance on FOIA and ROARs to officers and staff with supportofline management.




• Assistwith the collation and preparation of historical records and files




• Arrange the team’smeetings and complete the minutes.




• Deputisefor Information Manager




• Any other duties asdirected bymanagement

Additional Information

This role does not attract Shift Disturbance Allowance. If you are currently in a shift-working role, SDA should cease upon appointment to this job.

Vetting

This post requires access to the most sensitive intelligence material on a daily basis. Applicants must hold or be prepared to undergo Security Check (enhanced)(SC(e)) level before taking up the post.

This post requires British nationality (some dual nationals may be ineligible)and an Enhanced Security Check (eSC)/Developed Vetting (DV)] clearance.

As the post holder will have access to very sensitive information, there are limitations on travelling to a small number of countries and we will undertake additional security checks as part of the recruitment process. Applications from candidates with close connections to certain countries may take considerably longer to process, or in some cases result in a withdrawal of an offer of employment. Further details will be provided at the conditional offer stage.

Confidentiality Agreement

Applicants should also be aware of the need to sign a confidentiality agreement on taking up the post.

Our Colleague Commitments

CounterTerrorism Policing (CTP) continues to prioritize an inclusive and supportive working environment and culture, whereallofour people fela strong senseof belonging and are empowered to reach their full potential. CTP keeps the nation and everyone in it safe from all manner of threats and as those threats evolve, so do we - that’s why Inclusion, Diversity and Equality (IDE) is the key to supporting our greatest asset, our people.

Our people protect our national security across the UK.In order tocontinue to deliver against our organizational priorities, we collectivelyseekto ensure that all colleagues feel respected, supported and valued to fullyparticipatein the delivery of our mission – “working to keep people safe from Terrorism”.

IDE is at the heart of our approach tomakethe composition of Counter Terrorism Policing more representative of the communities we serve. As Counter Terrorism is rooted in Local Policing, to tackle today’s complex policing challenges, applications from across all backgrounds, cultures and experiences are therefore essential and encouraged. The CTP Network is committed to ensuring that candidates identifying as disabledare able torealizetheir fullest career aspirations and, as such, willendeavorto accommodate any reasonable adjustments that you mayrequireduring the recruitment process.CTP also welcomes applications from candidates seeking flexible working arrangements,such as part-timeworking, job-share and where the rolepermits,hybrid working arrangements. All flexible working arrangements should be discussed and agreedwiththe hiring manager.

Experience

Recentexperience in an administrator role,managingconflicting prioritiesin a deadline drivenenvironmentand completing minutes for meetings.

• PreviousFOIA role.




• Understanding of CTP Network/Specialist Operations




• Knowledge of MPS units and who to contactto obtain relevant information




• Knowledge of MPSsystems i.e.CONNNECT,CRIS,CRIMINT, IIPetc.




• CycFreedomtrained or willing to be trained.

The following competencies will be tested against during sift:

• We analyse critically at level 1




• We take ownershipat level1




• We collaborateat level1




• We support and inspireat level1

The following values will be tested against during sift:

• Courage




• Accountability

Disability Confident Statement

The Met is committed to being an equitable (fair and impartial) and inclusive employer for disabled people, striving to have a diverse and representative workforce at all levels. We encourage applications from people from the widest possible range of backgrounds, cultures and experiences. We particularly welcome applications from people with disabilities and long-term conditions, ethnic minority groups and women.

As a Disability Confident Leader, the Met has committed to making disability equality part of our everyday practice. We ensure that people with disabilities and those with long term conditions have the opportunities to fulfil their potential and realise their aspirations.

The Met is committed to making reasonable adjustments to the recruitment process to ensure disabled applicants can perform at their best. If you need any reasonable adjustments or changes to the application and recruitment process, we ask that you include this information within your application form. All matters will be treated in strict confidence.

Please note, if you are applying for a police officer role or to become a police community support officer (PCSO) or designated detention officer (DDO), there is a minimum requirement that you must pass a job-related fitness test (JRFT) at point of entry. This does not apply to police staff roles. Find out more about police fitness standards .

Read our full disability confidence statement.

• Goodknowledge of the Freedom of InformationAct 2000 (FOIA)




• Goodknowledge of the DataProtection Act 1998 & 2018




• Goodknowledge of the General DataProtection Regulations (GDPR)




• Prior experience of working in an administrative support role




• A proven ability to manage competing demands to meet deadlines, whilstmaintaininga high standard of work




• Ability to remain calm whilst working under pressure and unsupervised




• Demonstrate strong organisational skills




• Experience of managing databases




• A proven ability to communicate clearly and effectively both in writing and verbally with senior stakeholders and staff at all levels.




• Ability to be proactive and use own initiative




• Competent in the use of Microsoft Outlook,WordandExcel