Personal Assistant in City of Westminster

The starting salary is £40,519, which includes allowances totalling £3,009. The salary is broken down as £37,510, basic salary, which will increase annually until you reach the top of the scale £40,141. Plus, a location allowance of £2,009 and a non-pensionable allowance of £1,000.

The Professionalism Private Office is looking for a dynamic, self-motivated, and organised individual to join the team as Personal Assistant to the Deputy Assistant Commissioner (DAC Andy Valentine).

Location: Split across two sites - New Scotland Yard, Westminster and Cobalt Square, Vauxhall

Working Pattern: One WFH day per week depending on operational demand

Description: The role holder will provide comprehensive, confidential, and professional support service in all aspects concerned with the efficient and successful operation of the Professionalism Private Office and wider organisation. The PA role is a ‘front of house’ role and is often the initial contact point along with other members of the Private Office. Across all groups contact is made face-to-face, through email or telephone. The stakeholders include:

• DACs, Commanders and Directors Met Executive including Management Board; daily contact, the purpose of which ranges from coordinating of Directorate objectives and priorities in support of business group risks/delivery, diary management and event planning.
• Responding to high-risk queries, complaints and managing expectations.
• Directorate SLT (Senior Leadership Team); daily, enabling delivery of their function’s priorities.
• Other Private Offices; enabling link up between work/actions across directorates.

Knowledge of and interest in the Professionalism Directorate. Knowledge of and strong ability in ICT applications such as Microsoft (Outlook, Word, Excel, PowerPoint, SharePoint, Teams and Calendar functions).

Skills:

• Managing electronic diaries, organising meetings and events on behalf of DAC Professionalism with a wide range of internal and external contacts, prioritising a busy diary and coordinating across varied venues, both internal and external.
• Preparation of meetings and travel itineraries.
• Arranging logistics with internal and external stakeholders, such as booking meeting rooms, travel, accommodation, visitor passes and escorting visitors.
• Effective minute taking of high profile and confidential meetings.
• Creating agendas for meetings and recording and tracking actions.
• Communication skills, with the ability to work well with a range of people at all levels, stakeholder management (internal and external) in both written and verbal format.
• Time management and prioritisation skills to meet demanding targets and deadlines.
• Ability to work under pressure and manage multiple competing demands and priorities.
• Managing databases and electronic filing storage systems.
• Undertaking research for projects/briefing papers, collating information from a range of sources to produce draft responses.
• Monitor and input into calendar On Call rotas for the DAC including NPCC, CT Commander and Gold Public Order Commander.
• Support principles with administration for their National Portfolios as required.
• Provide cover and resilience for the other Private Office PAs when required.
• Demonstrate professional standards, good judgement, integrity and confidentiality.

Experience:

• Experience providing designated support at a senior level.
• Experience managing/prioritising a busy workload effectively, to co-ordinate tasks and conflicting demands to ensure tight deadlines are met.
• Experience using own initiative, being proactive and dealing with specific queries as they arise.
• Experience ensuring attention to detail and gathering, analysing, tracking, and collating complex and confidential information.
• Knowledge of and interest in the Professionalism Directorate.
• Understanding of the current challenges and future direction of the organisation.
• An interest in additionally supporting the DAC with his operational portfolio (Counter Terrorism, NPCC and Public Order).

Disability Confident Statement: The Met is committed to being an equitable (fair and impartial) and inclusive employer for disabled people, striving to have a diverse and representative workforce at all levels. We encourage applications from people from the widest possible range of backgrounds, cultures and experiences. We particularly welcome applications from people with disabilities and long-term conditions, ethnic minority groups and women. As a Disability Confident Leader, the Met has committed to making disability equality part of our everyday practice. We ensure that people with disabilities and those with long term conditions have the opportunities to fulfil their potential and realise their aspirations. The Met is committed to making reasonable adjustments to the recruitment process to ensure disabled applicants can perform at their best. If you need any reasonable adjustments or changes to the application and recruitment process, we ask that you include this information within your application form. All matters will be treated in strict confidence.