At a Glance
- Tasks: Coordinate and manage asset documentation to enhance efficiency and compliance.
- Company: Join the Metropolitan Council, making a positive impact in the Twin Cities.
- Benefits: Competitive salary, excellent benefits, work/life balance, and skill development opportunities.
- Other info: Hybrid role with a commitment to diversity and inclusion.
- Why this job: Be part of a team that drives innovation in document management and asset lifecycle.
- Qualifications: Experience in document management and strong organisational skills required.
The predicted salary is between 30000 - 40000 € per year.
How your work would contribute to our organization and the Twin Cities region:
Coordinate, lead, develop, organize, maintain and utilize asset-related documentation library in compliance with Met Council, Metro Transit and other governing agencies’ standards and regulatory requirements within the asset management lifecycle, handling both digital and hard copy documents. Develop and implement business improvements and innovations to increase efficiency and effectiveness of document management systems. Work closely with maintenance, operations, engineers, technicians, planners and others to gather, support, integrate and update information related to assets during commissioning, decommissioning and maintenance events. Support the integration of new asset documentation into EAMS following commissioning or maintenance events. Develop, maintain and improve SharePoint sites. Lead Intranet development and act as a resource for stakeholders and staff. Make recommendations, guide, coordinate and assist staff in creating and improving business team sites. Create and maintain Metro Transit’s Asset Management department’s MetNet website, ensuring all web pages and documents meet established content standards and file format standards. Develop, implement and maintain improved and innovative documentation processing, assignment, distribution and archiving through document templates, procedures and user guides related to EAMS documentation practices. Develop, perform and provide assistance and training related to EAMS documentation procedures. Perform other related duties as assigned or apparent.
Qualifications
- Any of the following combinations of experience (working in a library, content management or other electronic technical document management environment) and completed education:
- High school diploma/GED with five (5) years of experience.
- Associate's degree with three (3) years of experience.
- Bachelor's degree with one (1) year of experience.
Desired Qualifications
- Experience with public sector, construction and/or transportation document management.
- Experience with Application Xtender, Arbortext/Windchill/Titania, SharePoint, MS Visio, Power BI and/or eBuilder.
- Understanding of asset lifecycle management (acquisition, maintenance, disposal) and related documentation.
- Knowledge of principles of asset management documentation, files, record drawings, GIS.
- Experience with local, state or federal document management requirements.
- Ability to promote an equitable, positive and respectful work environment that values cultural and diversity among all employees.
What you should have within the first six months
- Knowledge of electronic document management systems.
- Skilled in the use of print and on-line information resources, strong technical expertise.
- Strong organizational skills including detail, accuracy and work priority assignment.
- Strong technical writing skills.
- Able to prepare and update document templates, procedures and user guides to support team consistency.
- Ability to work both collaboratively and independently depending upon needs; self-motivated.
- Ability to problem solve issues.
- Knowledge of issues and trends in information storage and retrieval and web technology.
- Ability to build and maintain collaborative working relationships with support staff, technical professional staff and management.
Benefits and What We Offer
We offer the opportunity to make a difference and positively influence the Twin Cities metropolitan area. We encourage our employees to develop their skills through on-site training and tuition reimbursement. We provide a competitive salary, excellent benefits and a good work/life balance.
Work Environment
You will perform your work in a standard office setting. Work may sometimes require travel between your primary work site and other sites. This is a hybrid role.
Equal Opportunity
The Metropolitan Council is an Equal Opportunity, affirmative action, and veteran-friendly employer. The Council is committed to a workforce that reflects the diversity of the region and strongly encourages persons of color, members of the LGBTQ community, individuals with disabilities, women, and veterans to apply. If you have a disability that requires accommodation during the selection process, please email HR-OCCHealth@metc.state.mn.us.
Document Management Specialist in Heywood employer: Metropolitan Council
The Metropolitan Council is an exceptional employer, offering a unique opportunity to contribute to the Twin Cities region while fostering a culture of inclusivity and professional growth. With a commitment to employee development through on-site training and tuition reimbursement, alongside a competitive salary and excellent benefits, we ensure a supportive work environment that values work/life balance and diversity. Join us in making a meaningful impact within the community as a Document Management Specialist.
StudySmarter Expert Advice🤫
We think this is how you could land Document Management Specialist in Heywood
✨Tip Number 1
Network like a pro! Reach out to folks in the industry, attend local meetups, or join online forums. The more connections we make, the better our chances of landing that Document Management Specialist role.
✨Tip Number 2
Show off your skills! Create a portfolio showcasing your experience with document management systems and any projects you've worked on. This will help us stand out when applying through our website.
✨Tip Number 3
Prepare for interviews by brushing up on relevant software like SharePoint and EAMS. We should be ready to discuss how we've improved document processes in past roles—real examples go a long way!
✨Tip Number 4
Follow up after interviews! A quick thank-you email can keep us fresh in the interviewer's mind. Plus, it shows our enthusiasm for the Document Management Specialist position.
We think you need these skills to ace Document Management Specialist in Heywood
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience with document management and asset lifecycle. We want to see how your skills align with the role of Document Management Specialist, so don’t hold back!
Show Off Your Tech Skills:Mention any experience you have with tools like SharePoint, MS Visio, or EAMS. We love tech-savvy candidates who can bring innovative solutions to our document management processes, so let us know what you've got!
Be Clear and Concise:When writing your application, keep it straightforward and to the point. We appreciate clarity, especially when it comes to your technical writing skills. Make sure your documents are easy to read and free of jargon.
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Metropolitan Council
✨Know Your Document Management Stuff
Make sure you brush up on your knowledge of document management systems, especially those mentioned in the job description like SharePoint and EAMS. Be ready to discuss how you've used these tools in past roles and how they can improve efficiency in managing asset-related documentation.
✨Show Off Your Organisational Skills
Since this role requires strong organisational skills, prepare examples that showcase your attention to detail and ability to prioritise tasks. Think about times when you successfully managed multiple projects or documents and how you ensured everything was accurate and up to standard.
✨Demonstrate Your Collaborative Spirit
This position involves working closely with various teams, so be prepared to talk about your experience collaborating with different stakeholders. Share specific examples of how you’ve worked with maintenance, operations, or technical staff to gather and integrate information effectively.
✨Be Ready to Innovate
The job calls for developing and implementing business improvements, so think of innovative ideas you've introduced in previous roles. Be ready to discuss how you identified areas for improvement in document management processes and the positive impact your changes had on the team or organisation.
