Document Management Specialist

How your work would contribute to our organization and the Twin Cities region:

• Coordinate, lead, develop, organize, maintain and utilize asset-related documentation library in compliance with Met Council, Metro Transit and other governing agencies’ standards and regulatory requirements within the asset management lifecycle, handling both digital and hard copy documents.
• Develop and implement business improvements and innovations to increase efficiency and effectiveness of document management systems.
• Work closely with maintenance, operations, engineers, technicians, planners and others to gather, support, integrate and update information related to assets during commissioning, decommissioning and maintenance events.
• Support the integration of new asset documentation into EAMS following commissioning or maintenance events.
• Develop, maintain and improve SharePoint sites.
• Lead Intranet development and act as a resource for stakeholders and staff.
• Make recommendations, guide, coordinate and assist staff in creating and improving business team sites.
• Create and maintain Metro Transit’s Asset Management department’s MetNet website, ensuring all web pages and documents meet established content standards and file format standards.
• Develop, implement and maintain improved and innovative documentation processing, assignment, distribution and archiving through document templates, procedures and user guides related to EAMS documentation practices.
• Develop, perform and provide assistance and training related to EAMS documentation procedures.
• Perform other related duties as assigned or apparent.

Qualifications:

• Any of the following combinations of experience (working in a library, content management or other electronic technical document management environment) and completed education:
• High school diploma/GED with five (5) years of experience.
• Associate's degree with three (3) years of experience.
• Bachelor's degree with one (1) year of experience.

Desired Qualifications:

• Experience with public sector, construction and/or transportation document management.
• Experience with Application Xtender, Arbortext/Windchill/Titania, SharePoint, MS Visio, Power BI and/or eBuilder.
• Understanding of asset lifecycle management (acquisition, maintenance, disposal) and related documentation.
• Knowledge of principles of asset management documentation, files, record drawings, GIS.
• Experience with local, state or federal document management requirements.
• Ability to promote an equitable, positive and respectful work environment that values cultural and diversity among all employees.

What you should have within the first six months:

• Knowledge of electronic document management systems.
• Skilled in the use of print and on-line information resources, strong technical expertise.
• Strong organizational skills including detail, accuracy and work priority assignment.
• Strong technical writing skills.
• Able to prepare and update document templates, procedures and user guides to support team consistency.
• Ability to work both collaboratively and independently depending upon needs; self-motivated.
• Ability to problem solve issues.
• Knowledge of issues and trends in information storage and retrieval and web technology.
• Ability to build and maintain collaborative working relationships with support staff, technical professional staff and management.

Benefits and What We Offer:

We offer the opportunity to make a difference and positively influence the Twin Cities metropolitan area. We encourage our employees to develop their skills through on-site training and tuition reimbursement. We provide a competitive salary, excellent benefits and a good work/life balance.

Work Environment:

You will perform your work in a standard office setting. Work may sometimes require travel between your primary work site and other sites. This is a hybrid role.

Equal Opportunity:

The Metropolitan Council is an Equal Opportunity, affirmative action, and veteran-friendly employer. The Council is committed to a workforce that reflects the diversity of the region and strongly encourages persons of color, members of the LGBTQ community, individuals with disabilities, women, and veterans to apply. If you have a disability that requires accommodation during the selection process, please email HR-OCCHealth@metc.state.mn.us.