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For Companies At a Glance
- Tasks: Support the CEO and Senior Leadership Team with diary management, meetings, and event organisation.
- Company: Join Metroline Manchester, the newest buzz in public transport!
- Benefits: Enjoy free bus travel, on-site parking, and a pension scheme.
- Why this job: Be part of a dynamic team making a real impact in Greater Manchester's transport network.
- Qualifications: Previous experience as an Executive Assistant in a fast-paced environment is essential.
- Other info: Flexible working hours and excellent career growth opportunities await you!
The predicted salary is between 28000 - 40000 £ per year.
Welcome to Metroline Manchester – the Newest Bee on the Block! We’re Metroline Manchester, the newest addition to the Bee Network, buzzing in Greater Manchester since January 2025! We now operate over 200 routes on behalf of Transport for Greater Manchester (TfGM) from Hyde Road (Head Office), Tameside, Sharston and Wythenshawe depots.
What to expect
- CEO Support: Use judgement to control the CEO diary and co-ordinate meetings, internally and externally, to ensure most effective use of CEO time.
- Meeting Organisation and Management: Schedule regular and ad-hoc meetings on behalf of the CEO and wider SMT, including periodic reviews and Trade Union meetings. Collating reports from others including proofreading/reformatting if needed. Producing meeting packs/papers and distributing within required timescales. Attend corporate meetings to take minutes and compile action logs for board and committee meetings.
- Employee Communications: Manage the governance of scheduled company communications and meetings including compilation of content for company newsletter.
- Wider SMT Support: Running regular long service reports and producing associated letters and issuing of vouchers. Overseeing and managing MML Staff pass benefit including issuing out of staff passes for new starters and replacement passes. Maintain annual leave trackers across Head Office teams. Management of vehicle V5, road tax and COF paperwork. PCN notices: receiving them, identifying depot/driver and paying them where appropriate.
- Event Coordination and Support: Booking travel and accommodation for MML team, including engineering apprentices. Co-ordinate MML events including employee engagement events, long service awards plus any other ad-hoc events.
Desirable Skills:
- Organisational skills – Highly organised, motivated and able to manage and own prioritise workload effectively and work unsupervised at times.
- Confidentiality – Discrete when managing confidential matters.
- Communication skills – Excellent written and spoken English with the ability to communicate clearly and at all levels.
- Decision Making – Ability to quickly assess and triage incoming business and act on the CEO’s behalf to clear routine actions, delegate activity or escalate as appropriate.
- Attention to Detail – A high level of accuracy and attention to detail. Proven experience of producing correspondence and documents including drafting content.
- Personal resilience – able to work in a pressured environment whilst maintaining attention to detail and meet tight deadlines.
- Analytical skills – proficiency in using data and metrics to identify solutions when a problem or difficult situation arises, using own initiative.
- Stakeholder Management – Must be able to demonstrate credibility to build professional relationships with both employees and managers, and external stakeholders.
- Customer centricity – Exceptional customer service skills with a natural flair of providing support and guidance and going ‘the extra mile’.
Benefits:
- Free Bus Travel for yourself + 3 (companion + 2 children OR 3 children)
- Free on-site parking
- Pension Scheme Contributions
- Benefits Hub
- Employee Assistance Programme
Essential Criteria:
- Previous experience in an Executive Assistant / Personal Assistant PA role is essential within a fast-paced environment
- Computer literate with a good knowledge of MS Office and SharePoint
Hours of Work: Basic: 38 hours per week, Monday to Friday (4-5 days in the office) M12 6JS. Flexibility may be required for hours/days worked in line with operational requirements.
Salary: £35-40k dependant on experience.
Executive Assistant in Manchester employer: Metroline Manchester
Contact Detail:
Metroline Manchester Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in Manchester
✨Tip Number 1
Network like a pro! Reach out to current employees at Metroline Manchester on LinkedIn or other platforms. Ask them about their experiences and any tips they might have for landing the Executive Assistant role. Personal connections can give you an edge!
✨Tip Number 2
Prepare for the interview by researching the company culture and values. Metroline Manchester is all about teamwork and customer service, so think of examples from your past that showcase your organisational skills and ability to work under pressure. Show them you’re a perfect fit!
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to convey information clearly and effectively. Try mock interviews with friends or family to refine your responses and ensure you come across as confident and articulate.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in being part of the Metroline Manchester team. Let’s get you on board!
We think you need these skills to ace Executive Assistant in Manchester
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your organisational skills and any experience you have in managing diaries or supporting senior leaders. We want to see how you can bring your unique flair to our buzzing team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for Metroline Manchester. Mention specific experiences that relate to the job description, like event coordination or communication skills. Let us know why you’re excited about joining our team!
Show Off Your Attention to Detail: As an Executive Assistant, attention to detail is key. Make sure your application is free from typos and errors. We love candidates who take pride in their work, so double-check everything before hitting send!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s super easy and ensures your application goes directly to us. Plus, you’ll get to explore more about what makes Metroline Manchester such a great place to work!
How to prepare for a job interview at Metroline Manchester
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role and its responsibilities. Familiarise yourself with the job description, especially the key tasks like managing the CEO's diary and organising meetings. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
As an Executive Assistant, being organised is crucial. Prepare examples from your past experiences where you've successfully managed multiple tasks or projects simultaneously. Highlight how you prioritised your workload and maintained attention to detail, as these are essential skills for the role.
✨Communicate Clearly and Confidently
During the interview, practice clear and concise communication. Since the role requires excellent written and spoken English, be prepared to discuss how you've effectively communicated with various stakeholders in previous positions. This will showcase your ability to handle the diverse communication needs of the CEO and Senior Leadership Team.
✨Demonstrate Discretion and Professionalism
Given the confidential nature of the role, it's important to convey your understanding of discretion. Share examples of situations where you've handled sensitive information responsibly. This will reassure the interviewers that you can be trusted with confidential matters and maintain professionalism in a fast-paced environment.
