At a Glance
- Tasks: Support garage management with mileage reporting and administrative tasks.
- Company: Join a leading transport company focused on efficiency and teamwork.
- Benefits: Flexible part-time hours, competitive pay, and a supportive work environment.
- Other info: Perfect for students seeking part-time work with career growth potential.
- Why this job: Gain valuable admin experience while contributing to smooth garage operations.
- Qualifications: Previous admin experience and strong IT skills are a plus.
The predicted salary is between 20000 - 25000 £ per year.
The Garage Administration Assistant will work closely with and report directly to the Mileage Administration Team Leader. Responsible for ensuring the smooth administration of Metroline’s lost mileage reporting and related functions. The post holder must have a thorough knowledge of all garage administration functions to be able to undertake broader garage administration tasks as and when required.
Main Responsibilities
- To provide an administration service to the garage management teams in respect of mileage administration and associated records.
- Reconcile lost mileage records, compile lost mileage returns through the MTV system and audit in accordance with contract compliance.
- Record and maintain details/records of all garage incidents/accidents, including input into IRIS system.
- To ensure full compliance with standard garage procedures through regular monitoring and audits, produce audit reports and liaise with the team leader and appropriate managers on the results.
- To promote a high level of employee relations through good working practices and to create effective working patterns to ensure the smooth running of the garages.
- To carry out period end returns as required, compile payroll information for garage staff using various systems, complete, distribute and ensure return of all external off charges by specified deadlines.
- Compile minutes of meetings; to receive and deal with public complaints and Police enquiries, ensuring they are dealt with in accordance with company policy and legal requirements.
- Open, distribute and where appropriate, deal with all garage mail and correspondence, both internal and external.
- Document any lost property received and prepare for dispatch.
- Ensure all administration records pertaining to staff, and any equipment and property issued to them, are maintained and updated.
- To monitor and reorder stocks of stationery, ticket rolls and any other item required to ensure continued efficient operation of the output.
Essential Criteria
- Previous experience within an administrative role is an advantage.
- Skilled in the use of IT systems, including Excel, Word, Email and Oracle.
Competencies & Skills
- Ability to manage own workload effectively and work to deadlines.
- Excellent interpersonal skills.
- Attention to detail.
- Ability to take accurate minutes at meetings.
- Able to use own initiative when dealing with issues and escape where necessary.
- An understanding/appreciation of the service requirements and the management of day to day operational issues.
- Excellent oral and written communication skills.
Hours of work: 15.2 hours per week.
Garage Administration Assistant (ML126) (Part-time position) employer: Metroline Ltd
Metroline is an exceptional employer, offering a supportive work culture that prioritises employee relations and professional growth. Located in Perivale, the Garage Administration Assistant role provides a unique opportunity to engage with a dynamic team while ensuring the smooth operation of garage administration functions. With flexible part-time hours and a commitment to compliance and efficiency, Metroline fosters an environment where employees can thrive and contribute meaningfully to the organisation's success.
StudySmarter Expert Advice🤫
We think this is how you could land Garage Administration Assistant (ML126) (Part-time position)
✨Tip Number 1
Network like a pro! Reach out to people in the industry, especially those who work at Metroline or similar companies. A friendly chat can open doors and give you insider info that could help you stand out.
✨Tip Number 2
Prepare for the interview by knowing your stuff! Research Metroline’s operations and be ready to discuss how your skills fit into their garage administration needs. Show them you’re not just another candidate!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. Focus on common questions related to administration roles and think about how you can highlight your attention to detail and IT skills.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining the team at Metroline.
We think you need these skills to ace Garage Administration Assistant (ML126) (Part-time position)
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience that matches the Garage Administration Assistant role. We want to see how your skills align with our needs, so don’t be shy about showcasing your admin prowess!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team at Metroline. Be genuine and let us know what excites you about this position.
Show Off Your IT Skills:Since the role requires proficiency in IT systems like Excel and Word, make sure to mention any relevant experience you have. We love candidates who can hit the ground running with tech!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Metroline Ltd
✨Know Your Stuff
Make sure you brush up on your knowledge of garage administration functions. Familiarise yourself with mileage reporting and the MTV system, as well as any relevant compliance standards. This will show that you're not just interested in the role but also prepared to hit the ground running.
✨Show Off Your IT Skills
Since the job requires proficiency in IT systems like Excel and Word, be ready to discuss your experience with these tools. Maybe even bring examples of how you've used them in past roles. This will demonstrate your capability and confidence in handling the administrative tasks.
✨Be Detail-Oriented
Attention to detail is key for this position. During the interview, highlight instances where your meticulous nature has helped you avoid mistakes or improve processes. This will reassure them that you can handle the accuracy required in reconciling lost mileage records and maintaining documentation.
✨Communicate Effectively
Excellent communication skills are a must. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few questions about the team dynamics or how they handle public complaints, showing that you’re proactive and engaged.
