At a Glance
- Tasks: Manage front-of-house operations and coordinate meetings for a dynamic real estate team.
- Company: Join Metlen Energy & Metals, a leader in diversity and inclusion.
- Benefits: Enjoy a competitive salary, group health insurance, and a supportive work environment.
- Other info: Great opportunity for personal growth in a fast-paced, collaborative setting.
- Why this job: Be the heartbeat of the office, ensuring everything runs smoothly and efficiently.
- Qualifications: Previous office coordination experience and strong organisational skills are essential.
The predicted salary is between 30000 - 40000 € per year.
Your role will encompass:
- Manage reception and front‑of‑house operations, welcoming visitors, employees, suppliers, and external partners, while handling incoming calls, enquiries, postal correspondence, deliveries, and courier requests.
- Coordinate meeting room bookings, support on‑site meetings and internal events, and liaise with the Chairman’s Office and Executive PAs to ensure smooth scheduling and logistics for Metlen executives and visitors.
- Oversee office supplies, facilities stock, kitchen consumables, and communal areas, ensuring the office environment remains fully operational, organised, and professional at all times.
- Coordinate office cleaning, maintenance, repairs, and external suppliers, while carrying out visual health & safety checks to maintain a safe and compliant workplace.
- Monitor office‑related expenses, support invoice processing and record keeping, and provide ad hoc administrative assistance to the wider office as required.
What you will bring:
- Previous experience in office coordination, administration, or facilities support roles, ideally within a corporate environment.
- Experience supporting senior stakeholders, such as Executives, Directors, or CEOs, with a professional and service‑oriented approach.
- Strong organisational and multitasking skills, with the ability to manage competing priorities and maintain attention to detail in a fast‑paced environment.
- Proficiency in Microsoft Office applications and general office software, combined with a proactive mindset and problem‑solving capabilities.
- Ability to work independently and collaboratively within a team environment.
- First Aid or Fire Marshal certification and knowledge of the Greek language will be considered assets.
Share the same Value Based Behaviors:
- People & Personal growth
- Results orientation & Safety excellence
- Empathy & Effective communication
- Flexibility & Adaptability
We respect your personal data. All personal information in your application and CV will remain strictly confidential. At Metlen Energy & Metals we are proud to have Diversity and Inclusion at the centre of everything we do. We are committed to Equal Employment Opportunity regardless of race, colour, national origin, ethnicity, gender, age, disability, sexual orientation, gender identity or religion.
Office Coordinator employer: Metlen Energy & Metals
At Metlen Energy & Metals, we pride ourselves on fostering a dynamic and inclusive work environment in the heart of London. As an Office Coordinator, you will enjoy a supportive culture that prioritises personal growth and professional development, alongside competitive benefits such as a Group Health Insurance Plan. Join us to be part of a team that values empathy, effective communication, and safety excellence, ensuring that every day at work is both meaningful and rewarding.
StudySmarter Expert Advice🤫
We think this is how you could land Office Coordinator
✨Tip Number 1
Network like a pro! Reach out to your connections in the real estate and facilities management sectors. A friendly chat can lead to insider info about job openings or even a referral, which can give you a leg up in the application process.
✨Tip Number 2
Prepare for interviews by researching the company culture and values. At Metlen, they value diversity and inclusion, so be ready to discuss how you embody these principles in your work and interactions.
✨Tip Number 3
Show off your organisational skills during the interview! Bring a portfolio showcasing your previous office coordination projects or any relevant certifications. This will demonstrate your proactive mindset and attention to detail.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining the Metlen team.
We think you need these skills to ace Office Coordinator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Office Coordinator role. Highlight any previous experience in office coordination or administration, especially if you've worked with senior stakeholders.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention specific examples of how you've managed competing priorities or improved office operations in the past.
Show Off Your Organisational Skills:In your application, give us a glimpse of your organisational prowess. Talk about how you’ve successfully coordinated meetings, managed supplies, or maintained a professional office environment in previous roles.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Metlen Energy & Metals
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Office Coordinator role. Familiarise yourself with the key responsibilities like managing reception, coordinating meetings, and overseeing office supplies. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Highlight how you prioritised competing demands and maintained attention to detail, especially in a fast-paced environment.
✨Demonstrate Your Service Orientation
As you'll be supporting senior stakeholders, it's crucial to convey a professional and service-oriented approach. Think of instances where you've gone above and beyond to assist others, whether it was handling enquiries or ensuring smooth logistics for events. This will illustrate your commitment to providing excellent support.
✨Prepare Questions That Matter
Interviews are a two-way street, so come prepared with thoughtful questions about the company culture, team dynamics, and expectations for the role. This not only shows your interest but also helps you assess if the company aligns with your values, especially regarding diversity and inclusion.
