At a Glance
- Tasks: Manage front-of-house operations and coordinate meetings for a dynamic real estate team.
- Company: Join Metlen Energy & Metals, a leader in diversity and inclusion.
- Benefits: Enjoy group health insurance and a supportive work environment.
- Other info: Opportunity to grow in a fast-paced environment with a focus on personal development.
- Why this job: Be the heartbeat of the office, ensuring everything runs smoothly and professionally.
- Qualifications: Experience in office coordination and strong organisational skills are essential.
The predicted salary is between 30000 - 40000 £ per year.
Your role will encompass:
- Manage reception and front‑of‑house operations, welcoming visitors, employees, suppliers, and external partners, while handling incoming calls, enquiries, postal correspondence, deliveries, and courier requests.
- Coordinate meeting room bookings, support on‑site meetings and internal events, and liaise with the Chairman’s Office and Executive PAs to ensure smooth scheduling and logistics for Metlen executives and visitors.
- Oversee office supplies, facilities stock, kitchen consumables, and communal areas, ensuring the office environment remains fully operational, organised, and professional at all times.
- Coordinate office cleaning, maintenance, repairs, and external suppliers, while carrying out visual health & safety checks to maintain a safe and compliant workplace.
- Monitor office‑related expenses, support invoice processing and record keeping, and provide ad hoc administrative assistance to the wider office as required.
What you will bring:
- Previous experience in office coordination, administration, or facilities support roles, ideally within a corporate environment.
- Experience supporting senior stakeholders, such as Executives, Directors, or CEOs, with a professional and service‑oriented approach.
- Strong organisational and multitasking skills, with the ability to manage competing priorities and maintain attention to detail in a fast‑paced environment.
- Proficiency in Microsoft Office applications and general office software, combined with a proactive mindset and problem‑solving capabilities.
- Ability to work independently and collaboratively within a team environment.
- First Aid or Fire Marshal certification and knowledge of the Greek language will be considered assets.
Share the same Value Based Behaviors:
- People & Personal growth
- Results orientation & Safety excellence
- Empathy & Effective communication
- Flexibility & Adaptability
We respect your personal data. All personal information in your application and CV will remain strictly confidential. At Metlen Energy & Metals we are proud to have Diversity and Inclusion at the centre of everything we do. We are committed to Equal Employment Opportunity regardless of race, colour, national origin, ethnicity, gender, age, disability, sexual orientation, gender identity or religion.
Office Coordinator in London employer: Metlen Energy & Metals
At Metlen Energy & Metals, we pride ourselves on fostering a dynamic and inclusive work environment in the heart of London. As an Office Coordinator, you will enjoy a supportive culture that prioritises personal growth and professional development, alongside competitive benefits such as a Group Health Insurance Plan. Join us to be part of a team that values empathy, effective communication, and safety excellence, ensuring that every day at work is both meaningful and rewarding.
StudySmarter Expert Advice🤫
We think this is how you could land Office Coordinator in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the real estate and facilities management sectors. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company culture and values. Show them that you align with their focus on personal growth, safety excellence, and effective communication. We want to see you shine!
✨Tip Number 3
Practice your multitasking skills! During interviews, be ready to discuss how you've managed competing priorities in fast-paced environments. Share specific examples that highlight your organisational prowess.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows your enthusiasm for joining our team at Metlen Energy & Metals.
We think you need these skills to ace Office Coordinator in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Office Coordinator role. Highlight any previous experience in office coordination or administration, especially if you've supported senior stakeholders.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention your organisational skills and how you handle multitasking in a fast-paced environment.
Showcase Your Proactive Mindset:In your application, give examples of how you've solved problems or improved processes in previous roles. We love candidates who take initiative and can think on their feet!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Metlen Energy & Metals
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Office Coordinator role and its responsibilities. Familiarise yourself with the key tasks like managing reception, coordinating meetings, and overseeing office supplies. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised competing demands and maintained attention to detail, especially in a fast-paced environment.
✨Emphasise Your People Skills
As an Office Coordinator, you'll be interacting with various stakeholders, including executives and visitors. Highlight your experience in providing excellent customer service and your ability to communicate effectively. Share specific instances where your empathy and communication skills made a positive impact.
✨Be Proactive and Problem-Solving
Demonstrate your proactive mindset by discussing how you've tackled challenges in previous roles. Prepare to share examples of how you identified issues before they escalated and took initiative to resolve them. This will show that you can think on your feet and contribute positively to the team.
