At a Glance
- Tasks: Support directors with scheduling, travel planning, and building cross-functional relationships.
- Company: Join a leading tech company known for innovation and collaboration.
- Benefits: Competitive salary, flexible work environment, and opportunities for professional growth.
- Other info: Exciting opportunity to work in a fast-paced environment with experienced leaders.
- Why this job: Be the organisational backbone of a dynamic leadership team and make a real impact.
- Qualifications: 4+ years in administrative support, strong problem-solving skills, and proficiency in Microsoft Office and Google Suite.
The predicted salary is between 36000 - 60000 £ per year.
Meta is seeking an experienced Executive Administrative Partner to support up to 3 directors in the Meta leadership team. The person in this role will need to be a problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, you will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time.
Responsibilities
- Coordinate internal and external meetings
- Manage complex calendar set-up and movement
- Prepare expense reports and purchase requisitions
- Coordinate both domestic and international travel arrangements
- Organize space planning, strategic offsite events and team all-hands meetings
- Build cross-functional relationships between departments
- Partner closely with organization lead admins
- Communicate key organization and company updates to admins and cross functional partners
- General office duties as needed
Minimum Qualifications
- 4+ years of relevant experience providing administrative support to one or more executives
- 4+ years of relevant experience coordinating travel logistics on behalf of one or more executives
- 4+ years of relevant calendar management and expense report management experience for 1 or more executives
- Experience prioritising multiple projects
- Experience with Microsoft Office and Google Suite
Preferred Qualifications
- BA or BSc or equivalent experience
- Arabic language proficiency will be considered an asset
- Experience driving strategic projects and events at a strategic level
- Experience maintaining confidentiality and discretion in all partnerships
- Experience supporting tech functions at a large scale tech company
- Experience working with experienced leaders, both within and outside of the company
- Experience managing complex calendars with international travel schedules
- Experience working with business-leads or chiefs-of-staff to run business operations
- Experience prioritising your workload effectively, successfully managing your time and stakeholders, to achieve your goals
- Demonstrated project management and change management experience
- Consulting, coaching and facilitation skills
Industry: Internet
Executive Administrative Partner in City of London employer: Meta
At Meta, we pride ourselves on fostering a dynamic and inclusive work culture that empowers our employees to thrive. As an Executive Administrative Partner, you will enjoy comprehensive benefits, opportunities for professional growth, and the chance to collaborate with innovative leaders in the tech industry. Our commitment to employee development and a supportive environment makes Meta an exceptional place to build a meaningful career.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Administrative Partner in City of London
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Meta through LinkedIn. A friendly chat can give us insider info and maybe even a referral, which can really boost our chances.
✨Tip Number 2
Prepare for the interview by researching the company culture and values. We want to show that we’re not just a fit for the role, but also for the team. Tailor our answers to reflect how we align with Meta's mission.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or use online platforms. This helps us articulate our experience and skills confidently, especially when discussing complex calendar management and travel logistics.
✨Tip Number 4
Don’t forget to follow up after the interview! A quick thank-you email reiterating our interest in the role can leave a lasting impression. Plus, it shows we’re proactive and genuinely interested in joining the team.
We think you need these skills to ace Executive Administrative Partner in City of London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Administrative Partner role. Highlight your experience in managing complex calendars and travel logistics, as well as any relevant skills that align with what we’re looking for.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to showcase your problem-solving skills and how you’ve built relationships in previous roles. We want to see your personality and passion for the position.
Showcase Relevant Experience:When filling out your application, be sure to emphasise your 4+ years of experience supporting executives. Mention specific examples of how you’ve managed multiple projects and prioritised tasks effectively.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Meta
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Administrative Partner. Familiarise yourself with complex calendar management, travel logistics, and how to build relationships across departments. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Problem-Solving Skills
Prepare examples from your past experience where you've successfully solved problems or streamlined processes. Whether it’s managing a tricky travel schedule or coordinating a last-minute meeting, having specific anecdotes ready will demonstrate your resourcefulness and ability to handle challenges.
✨Highlight Your Tech Savvy
Since the role involves using Microsoft Office and Google Suite, be ready to discuss your proficiency with these tools. You might even want to mention any specific projects where you used these applications to enhance productivity or organisation, as this will show you can hit the ground running.
✨Practice Your Communication Skills
As an Executive Administrative Partner, you'll need to communicate effectively with various stakeholders. Practice articulating your thoughts clearly and concisely. Consider doing mock interviews with a friend or using online resources to refine your communication style, ensuring you come across as confident and professional.
