At a Glance
- Tasks: Lead the scheduling team and optimise plumbing job bookings using Dynamics 365.
- Company: Join Met Serve Ltd, a dynamic plumbing and heating company in SW London.
- Benefits: Enjoy a competitive salary, pension, 20 days holiday, and bonus opportunities.
- Other info: Be part of a diverse team with continuous training and career growth.
- Why this job: Make a real impact by ensuring efficient service delivery and team productivity.
- Qualifications: Experience in dispatching trade services and strong skills in D365.
The predicted salary is between 35000 - 43000 £ per year.
Salary: £35,000 - £43,000 per annum (depending on experience)
Working Hours: 8:00 AM – 6:00 PM (Monday to Friday) (working day is either 8am-5pm or 9am-6pm - on a rota'd basis)
Location: Office-based role
Reporting to: Internal Operations Manager
The Business
Met Serve Ltd is a Plumbing & Heating Company covering SW London, South Middlesex Surrey, Sussex, Hampshire, Berkshire, East Dorset and South Wiltshire. We carry out circa 8000 home visits per month; varying from minor repairs to extensive installation works. With offices in Reigate and Basingstoke we are a Business of circa 100 Engineers and 30 Office staff. Trading as Dyno-Rod Plumbing, we are part of the Dyno-Rod franchise network.
What we Offer our Team
- Basic Salary
- Pension (Royal London)
- 20 days holiday plus bank holidays
- Group Life Assurance (post 6 month qualifying period)
- Group Medical Cash Plan (post 6 month qualifying period)
- Access to certain benefits and discounts with British Gas
- Annual discretionary bonus scheme
- Overtime options available
We are keen advocates of continuous improvement and continuous training. We will always look to help our colleagues develop, whether that be through online or in person training courses or qualification, including external.
Role Purpose
The Dispatch Manager leads the scheduling and logistics team, leveraging Dynamics 365 (D365) Field Service to ensure plumbing bookings are planned efficiently and attended within agreed Key Performance Indicators (KPIs). This role acts as the critical link between customers, office staff, and field engineers to maximize daily productivity and ensure seamless out-of-hours coverage.
Key Responsibilities
- Booking Planning & Scheduling
- D365 Optimization: Oversee the strategic planning, scheduling, and routing of all plumbing jobs within the Dynamics 365 field service module.
- Route Efficiency: Ensure plumbing engineers are dispatched based on proximity, skill set, and job urgency to minimize travel time.
- Capacity Management: Balance emergency reactive plumbing calls with planned preventative maintenance bookings seamlessly.
- On-Call & Rota Management
- Engineer Rotas: Design, implement, and manage the out-of-hours on-call rota for the plumbing engineering team.
- Fair Allocation: Ensure balanced, fair, and compliant distribution of on-call shifts among the engineering workforce.
- Escalation Support: Act as an escalation point during handover periods to ensure out-of-hours emergencies are logged correctly in D365.
- KPI & Performance Management
- SLA Compliance: Monitor the D365 live schedule board to guarantee engineers attend bookings within promised time windows.
- Monitor Metrics: Track response times, first-time-fix rates, and daily job completion stats.
- Jeopardy Management: Intervene early when jobs risk breaching KPIs and re-route resources instantly via D365.
- Team Leadership & Office Operations
- Staff Management: Line-manage, train, and motivate the office-based dispatch team on D365 system workflows.
- Shift Coverage: Manage office rotas to ensure constant cover during core operational hours.
- Escalation Point: Resolve complex booking conflicts or customer complaints efficiently.
Technical & Experience Requirements
- Industry Experience: Proven background in dispatching trade services (plumbing, heating, maintenance, or gas).
- Software Skills: Strong hands-on experience using Microsoft Dynamics 365 (D365) scheduling tools or field service management platforms.
- Rota Planning: Demonstrated experience managing complex engineer rotas and out-of-hours schedules.
- Data Literacy: Ability to interpret D365 performance reports and dashboards to improve team and engineer efficiency.
- Commercial Understanding: Able to understand and see the commercial picture driving the business forward, with a strong ability to make key decisions using their own judgement.
Appraisal / Review System
Annual reviews will be carried out to appraise your performance not only to ensure that standards are being maintained but to also ensure that the correct support is offered. The review system also gives a fuller understanding of the Skill set required and what is expected of your role.
We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.
Planning Scheduling Manager in Guildford employer: Met Serve Ltd
Met Serve Ltd is an exceptional employer, offering a supportive work culture that prioritises continuous improvement and employee development. With competitive salaries, comprehensive benefits including a pension scheme, medical cash plan, and opportunities for training and qualifications, employees are empowered to grow within the company. Located in the vibrant areas of Reigate and Basingstoke, our team enjoys a collaborative environment where their contributions directly impact the efficiency and success of our plumbing and maintenance services.
