Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Assist in managing facilities to ensure safe and thriving workplaces.
- Company: Join a forward-thinking organisation dedicated to making a positive impact on the planet.
- Benefits: Competitive salary, generous annual leave, and an outstanding pension scheme.
- Other info: Great opportunities for professional development and career growth.
- Why this job: Be part of a team that enhances workplace environments and supports sustainability.
- Qualifications: Experience in facilities management and contract management is essential.
The predicted salary is between 40524 - 40524 £ per year.
We're looking for a Facilities Management Coordinator to help us make a difference to our planet.
Job Overview
You will assist the Facilities Manager in managing all facilities management related activities to ensure that workplaces and the environment remain suitable for all occupants to stay safe and thrive. You will support all aspects of day-to-day hard and soft facilities management services, including contract and supplier management, in addition to the planning and delivery of an extensive maintenance/minor works programme acting as the key customer interface.
Responsibilities
- Schedule planned maintenance activities, including asset management, and arrange corrective maintenance to safeguard the estate and maintain statutory compliance obligations.
- Manage key bronze level contracts and suppliers (e.g., waste, cleaning, grounds, multi‑functional devices, vending, mobile telephony) and monitor key performance indicators to ensure operational requirements are met.
- Act as contact for enquiries on behalf of the wider Property Management group and ensure queries are directed to the subject matter experts, ensuring a quality service and excellent customer communications.
- Manage and administer IT systems that relate to the building environment (e.g., Facilities Management Software CAFM & CEMAR, Condeco) and interface with Met Office change management tools, ServiceNow.
- Oversee the invoicing process in accordance with Government and Met Office mandated targets.
- Provide detailed information and reports to comply with key performance indicators and audit requirements.
- Develop and maintain services such as events in the street and conferences and provide clear communication to building users to ensure alignment with the business needs.
Benefits
As our Facilities Management Coordinator, your total reward package will be up to £40,524 annually, which includes:
- An outstanding Civil Service pension, with an average employer contribution of 28.97%.
- Annual Leave starting at 27.5 days (plus Bank Holidays) rising to 32.5 days (plus Bank Holidays) after 5 years, with an option to buy or sell up to 5 days per year of annual leave.
Essential Criteria, Skills and Experience
- Possess or be working towards Associate level membership of a relevant professional body (e.g., IWFM Level 4/5) – (Lead Criteria).
- A proven track record and experience of corporate financial and procurement processes, including identification of cost reduction/efficiency programmes.
- Contract Management experience and, ideally, accreditation to the Government Commercial College.
We are an equal opportunities employer and welcome applications from all protected characteristics. We recruit on merit, fairness, and open competition in line with the Civil Service Code.
Facilities Management Coordinator employer: Met Office
Contact Detail:
Met Office Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Management Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in the facilities management field on LinkedIn or at industry events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its values. Be ready to discuss how your skills align with their mission, especially around sustainability and safety in the workplace.
✨Tip Number 3
Showcase your experience with contract management and procurement processes during interviews. Use specific examples to demonstrate how you've successfully managed suppliers and improved efficiency in past roles.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Facilities Management Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your contract management experience and any relevant qualifications, like IWFM membership, to show us you're a great fit for the role.
Craft a Compelling Cover Letter: Use your cover letter to tell us why you’re passionate about facilities management and how you can contribute to our mission. Be specific about your past experiences and how they relate to the responsibilities of the Facilities Management Coordinator.
Showcase Your Communication Skills: Since you'll be acting as a key customer interface, it's important to demonstrate your communication skills. Use clear and concise language in your application, and consider including examples of how you've effectively managed enquiries or communicated with stakeholders in the past.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. This way, you can ensure all your documents are submitted correctly and you’ll be kept in the loop about your application status!
How to prepare for a job interview at Met Office
✨Know Your Facilities Management Basics
Make sure you brush up on the key principles of facilities management. Understand the importance of both hard and soft services, and be ready to discuss how you would manage maintenance schedules and supplier contracts effectively.
✨Showcase Your Communication Skills
As a Facilities Management Coordinator, you'll be the go-to person for queries. Prepare examples of how you've successfully communicated with different stakeholders in the past, ensuring that you highlight your ability to provide excellent customer service.
✨Familiarise Yourself with Relevant Software
Get to grips with the IT systems mentioned in the job description, like CAFM and ServiceNow. If you have experience with similar software, be ready to share specific instances where you used these tools to improve efficiency or manage projects.
✨Prepare for Scenario-Based Questions
Expect questions that ask how you would handle specific situations, such as managing a contract dispute or scheduling urgent maintenance. Think through potential scenarios and formulate clear, structured responses that demonstrate your problem-solving skills.