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- Tasks: Coordinate travel and logistics for an exciting international business programme.
- Company: Join Messiah University, a diverse institution focused on education and community service.
- Benefits: Enjoy summer travel, flexible hours, and the chance to work with students globally.
- Why this job: Be part of a transformative experience that combines travel, culture, and personal growth.
- Qualifications: An Associate's Degree is required; experience in administration and travel is preferred.
- Other info: Must be ready to travel internationally and engage with students in various settings.
The predicted salary is between 30000 - 42000 £ per year.
Below you will find the details for the position including any special instructions, supplementary documentation and questions you should review before applying for the opening.
Annual Hours: 25 hrs/week academic year; plus 8 weeks summer travel
Work Dates: 25 hours week during academic year (40 weeks). 8 weeks travel, May – July 2026.
Position Summary: The International Business Institute (IBI) Program Coordinator 2025-26 (PC) will facilitate the smooth functioning of the program with concern for the safety, health and morale as well as the academic and spiritual life of the students and faculty involved. Additionally, this position will require the planning and coordination of travel for the seven-eight-week semester program itinerary, including but not limited to hotel arrangements, air and ground transportation, cultural visits, corporate visits and group dinners. This position will work closely with the Program Assistant that will also accompany the program and manage the student group.
Education Required: Associate’s Degree
Education Preferred: Bachelor’s Degree
Experience Required: Administrative, educational, and travel experience.
Experience Preferred: Supervising students, traveling with students
Skills, Characteristics Required for Position: The ideal candidate for this position possesses excellent interpersonal and communication skills with the ability to interact effectively with college students and faculty. The PC should be well organized and attentive to details to effectively manage and prioritize the complex nuances associated with the IBI program. The PC should be intellectually curious and possess a high degree of stamina. The PC should have prior exposure to international settings, business, culture and travel. The PC must be able to maintain strict confidentiality and security. The PC needs to be able to travel internationally and live out of a suitcase for 7-8 weeks.
Special Working Conditions: Job duties must be performed while traveling on the program with students & faculty.
Primary Duties:
- Work closely with the Department of Business Chair to plan the 7-8 week summer itinerary.
- Work with students during the application and acceptance process.
- Work with students to obtain visas and necessary travel documents.
- Coordinate student pre-departure meetings.
- Monitor IBI email account, social media accounts and posts.
- Process all wire and pre-payments for accommodations, flights, etc. prior to travel.
- Complete and submit flight lists.
- Complete and submit hotel rooming lists.
- Order any clothing, portfolio or gift items needed throughout the year.
- Work with Agape Center to obtain travel insurance and update their office with all necessary travel documents.
- Communicate with parents, when necessary.
- Work with various Messiah departments to determine students financial aid and payments.
- Register group with Embassy prior to travel.
- Submit grades to registrar’s office for each student participant.
Responsibilities while traveling on program:
- Travel to Europe to undertake an itinerant lifestyle for the duration of service.
- Assist in the orderly arrival / departure of airports and hotels and the loading of the coach.
- Assist with student curfew, student fidelity to the Community Life Standards, daily attire expectations and punctual adherence to the daily schedule.
- Accompany faculty and students on corporate and organizational visits.
- Assist with the administration of various academic activities.
- Help build a community of care among the students with focus on team building and conflict resolution.
- Participate in the rotation for daily devotions and facilitate discussion / reflection groups as needed.
- Foster healthy and safe recreational and group activities and spend time getting to know the students.
- Accompany students to doctors, clinics and hospitals as necessary.
- Provide encouragement and counsel to students who are in need.
- Handling various tasks, situations, and emergencies.
- Provide leadership for the program in the absence of the Managing Director and faculty.
- Prepare and distribute country introduction information sheets.
- Prepare and distribute corporate visit information sheets.
- Assist in purchasing public transport tickets and/or cultural site visits with program assistant.
- Manage Messiah issued p-card, reconcile and record receipts in a timely fashion.
Secondary Duties:
- Document the IBI program on social media.
- Take photographs for program.
- All other duties assigned.
Supervises: 10-20 students
Diversity: Messiah University’s commitment to diversity and inclusive excellence draws inspiration from its mission to educate men and women toward maturity of intellect, character and Christian faith in preparation for lives of service, leadership and reconciliation in church and society. Candidates should clearly articulate why diversity and inclusive excellence matter to them as persons of faith as well as in their profession.
Program Coordinator IBI 2025/26 employer: Messiah College
Contact Detail:
Messiah College Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Program Coordinator IBI 2025/26
✨Tip Number 1
Familiarise yourself with the International Business Institute's mission and values. Understanding their focus on academic and spiritual life will help you align your responses during interviews, showcasing how your personal values resonate with theirs.
✨Tip Number 2
Highlight any previous experience you have in coordinating travel or managing groups, especially in an educational context. Be prepared to discuss specific examples of how you've handled logistics and ensured a positive experience for participants.
✨Tip Number 3
Demonstrate your interpersonal skills by preparing to share anecdotes that illustrate your ability to connect with students and faculty. This role requires strong communication, so showing your capability to foster relationships will be key.
✨Tip Number 4
Research the cultural aspects of the countries involved in the programme. Being knowledgeable about the destinations will not only impress during interviews but also show your commitment to providing a rich experience for the students.
We think you need these skills to ace Program Coordinator IBI 2025/26
Some tips for your application 🫡
Understand the Role: Read through the job description carefully to grasp the responsibilities and requirements of the Program Coordinator position. Highlight key skills such as interpersonal communication, organisation, and travel experience that are essential for the role.
Tailor Your CV: Customise your CV to reflect relevant experiences that align with the job description. Emphasise any administrative, educational, or travel experience you have, and ensure to include specific examples of how you've successfully managed similar tasks in the past.
Craft a Compelling Cover Letter: Write a cover letter that not only outlines your qualifications but also demonstrates your passion for international education and student support. Address how you can contribute to the programme's success and mention your commitment to diversity and inclusion, as highlighted in the job posting.
Prepare for Application Questions: Be ready to answer specific questions regarding your views on diversity and inclusive excellence. Reflect on your personal experiences and how they relate to the mission of the university, ensuring you articulate your commitment to these values clearly in your application.
How to prepare for a job interview at Messiah College
✨Show Your Organisational Skills
As a Program Coordinator, you'll need to demonstrate your ability to manage complex itineraries and logistics. Prepare examples from your past experiences where you successfully organised events or travel plans, highlighting your attention to detail and problem-solving skills.
✨Communicate Effectively
Excellent interpersonal and communication skills are crucial for this role. Practice articulating your thoughts clearly and confidently. Be ready to discuss how you've effectively interacted with students, faculty, or other stakeholders in previous roles.
✨Demonstrate Cultural Awareness
Given the international nature of the position, it's important to show your understanding of different cultures. Be prepared to discuss any international experiences you've had and how they have shaped your perspective, especially in relation to working with diverse groups.
✨Emphasise Your Flexibility and Stamina
The role requires travelling and living out of a suitcase for extended periods. Highlight your adaptability and stamina by sharing experiences where you've thrived in dynamic environments or managed challenging situations while on the move.
