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For Companies At a Glance
- Tasks: Support daily operations by managing schedules, communications, and office organisation.
- Company: Join Messiah University, a diverse institution focused on education and community service.
- Benefits: Enjoy a collaborative work environment with opportunities for personal and professional growth.
- Why this job: Perfect for those who thrive in dynamic settings and want to make an impact.
- Qualifications: High school diploma required; experience as an admin assistant preferred.
- Other info: Diversity and inclusion are key values; applicants should share their commitment.
The predicted salary is between 28800 - 43200 ÂŁ per year.
Overview
We are seeking a highly organized and detail-oriented Administrative Assistant to support daily operations and ensure smooth office functioning. The ideal candidate will have excellent communication skills, strong multitasking abilities, and a proactive approach to administrative tasks.
Qualifications
Education
Education Required: High School diploma or equivalent
Education Preferred: Associate or bachelor’s degree
Experience
Experience Required: Proven experience as an administrative assistant or in a similar/related role
Experience Preferred: 1-3 years of related experience
Skills, Characteristics
- Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint)
- Excellent verbal and written communication skills
- Strong organizational and time-management skills
- Ability to work independently and collaboratively
- Professional demeanor and strong interpersonal skills
- Familiarity with office equipment (printers, copiers, etc.)
Primary Duties
- Provide administrative support to executives and team members, including scheduling meetings, managing calendars, and making travel arrangements
- Answer and direct phone calls, emails, and other correspondence in a professional manner
- Maintain and organize office files (digital and physical) and records
- Prepare reports, presentations, and other documents as needed
- Order and maintain office supplies and equipment
- Coordinate internal and external meetings, including room booking and logistics
- Greet and assist visitors and handle general inquiries
- Support the planning and execution of university events and activities
- Perform data entry and maintain databases or CRM systems
- Handle confidential information with integrity and discretion
- Assist with communications including email newsletters, website updates, and promotional materials
- Maintain consistent and reliable attendance
Secondary Duties
Other duties as assigned
Posting Details
- Posting Date: 05/20/2025
- Open Until Filled: Yes
Diversity
Messiah University’s commitment to diversity and inclusive excellence draws inspiration from its mission \\\”to educate men and women toward maturity of intellect, character and Christian faith in preparation for lives of service, leadership and reconciliation in church and society.\\\” The university has pursued this vision through a strategic planning process that encourages diversity through employee and student composition, campus climate, and an educational program that seeks to equip and enable educators and students to embrace diversity. Candidates should clearly articulate why diversity and inclusive excellence matter to them as persons of faith as well as in their profession. Candidates will speak to how as a potential employee, they will contribute to the advancement of this vision through their teaching-learning, research, institutional service, and public engagement.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
Documents
Required Documents
- Cover Letter/Letter of Interest
- Resume
Optional Documents
Human Resources: One University Avenue Suite 3015 Mechanicsburg PA 17055; 717-796-5300
Student Employment: One University Avenue Suite 3015 Mechanicsburg PA 17055; 717-796-1800 x.2900
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Administrative Assistant (Full Time) employer: Messiah College
Contact Detail:
Messiah College Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant (Full Time)
✨Tip Number 1
Familiarise yourself with the specific software and tools mentioned in the job description, particularly the MS Office Suite. Consider taking a quick online course or tutorial to brush up on your skills in Word, Excel, and PowerPoint, as this will demonstrate your commitment and readiness for the role.
✨Tip Number 2
Highlight your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects in previous roles. Be ready to discuss these experiences during any interviews, as they will showcase your ability to handle the demands of an Administrative Assistant.
✨Tip Number 3
Since communication is key in this role, practice articulating your thoughts clearly and concisely. You might even want to conduct mock interviews with friends or family to refine your verbal communication skills and ensure you come across as professional and confident.
✨Tip Number 4
Research the university's commitment to diversity and inclusion, as mentioned in the job description. Prepare to discuss how your values align with theirs and how you can contribute to fostering an inclusive environment, which will set you apart from other candidates.
We think you need these skills to ace Administrative Assistant (Full Time)
Some tips for your application 🫡
Tailor Your Cover Letter: Make sure to customise your cover letter for the Administrative Assistant position. Highlight your relevant experience, particularly in administrative roles, and explain how your skills align with the job requirements.
Showcase Relevant Skills: In your CV, emphasise your proficiency in MS Office Suite and any other relevant software. Include examples of how you've used these tools in previous roles to demonstrate your capability.
Address Diversity Commitment: Since the job description mentions a commitment to diversity and inclusive excellence, be prepared to articulate your views on this topic in your application. Explain why it matters to you and how you can contribute to this vision.
Proofread Your Application: Before submitting, carefully proofread your cover letter and CV for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Administrative Assistant role.
How to prepare for a job interview at Messiah College
✨Showcase Your Organisational Skills
As an Administrative Assistant, being organised is key. Prepare examples of how you've successfully managed multiple tasks or projects in the past. This will demonstrate your ability to handle the demands of the role.
✨Communicate Clearly and Professionally
Excellent communication skills are a must for this position. Practice articulating your thoughts clearly and professionally, both verbally and in writing. Consider preparing a brief introduction about yourself that highlights your relevant experience.
✨Familiarise Yourself with MS Office Suite
Proficiency in MS Office is essential. Brush up on your skills in Word, Excel, Outlook, and PowerPoint before the interview. You might be asked about specific functions or how you’ve used these tools in previous roles.
✨Emphasise Your Proactive Approach
The ideal candidate is proactive in their approach to tasks. Be ready to discuss instances where you took initiative to solve problems or improve processes in your previous roles. This will show that you can contribute positively to the team.
