Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support the Director by managing their diary, inbox, and travel arrangements.
- Company: Join a leading research centre in Manchester, making an impact in academia and science.
- Benefits: Enjoy a competitive salary, full-time hours, and a dynamic work environment.
- Why this job: Be at the heart of operations, gain valuable experience, and work with a passionate team.
- Qualifications: Experience as a PA or EA is essential; degree level education preferred.
- Other info: This is a permanent role with opportunities for professional growth.
The predicted salary is between 28000 - 40000 £ per year.
Manchester
£32,000 £36,000 per annum (dependent on experience)
Full-time (37 hours), Permanent
The Role
Were looking for a highly organised and proactive Executive Assistant to support the Director of a leading research centre based in Manchester. This is a busy and varied role working at the heart of the Centres operations. Youll manage the Directors complex diary and inbox, organise meetings, arrange travel, and provide day-to-day support that helps keep things running smoothly. Youll also play a key role in supporting the wider admin team with visitors, events, and general coordination. Its a great opportunity for someone confident, detail-oriented, and comfortable handling sensitive information, ideally with experience in a similar role within a fast-paced academic, clinical, or scientific setting.
Duties
- Provide high-level support to the Director, managing diary, inbox, meetings, and travel.
- Prepare agendas, meeting papers, take minutes, and track actions.
- Act as first point of contact for the Directors office and respond to or direct enquiries.
- Manage and book travel, accommodation, and prepare detailed itineraries.
- Ensure timely handling of tasks, helping the Director stay ahead of deadlines.
- Maintain confidential records and update CVs, biosketches, and publication lists.
- Support visits to the Centre, including VIPs, partners, and interview candidates.
- Help organise Centre-wide meetings and strategic team sessions.
- Liaise with internal departments to ensure effective communication and coordination.
- Support the wider administration team with general duties including filing, payments, and onboarding processes.
Required Skills
- Extensive experience as a PA, EA or administrative lead supporting senior staff.
- Excellent organisation and time management skills.
- Strong communication skills, both written and verbal.
- High attention to detail, proof-reading, and discretion with confidential matters.
- Confident using Microsoft Office, Outlook, and Teams.
- Able to work under pressure and manage multiple priorities.
- Proactive, flexible, and calm under pressure.
- Experience working in a research, academic or clinical environment is desirable.
- Educated to degree level or equivalent experience.
If this sounds like the perfect role for you then please submit your CV.
This vacancy is being handled by Aspire Recruitment. Please be aware we receive a high volume of applications and regularly receive applications from candidates who exceed the job credentials. We will only contact you within the next 14 days if you are selected for interview. Should you apply for this role, we will process your data as detailed in our Privacy Policy and by applying for this opportunity I agree that Aspire Recruitment will keep me informed about potential employment opportunities regularly and that I can choose to opt out of receiving information at any time.
LNKD1_UKTJ #J-18808-Ljbffr
Executive Assistant to the Director employer: MesaBilling
Contact Detail:
MesaBilling Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant to the Director
✨Tip Number 1
Familiarise yourself with the specific needs of the Director's role. Research their background, current projects, and any recent news related to the research centre. This knowledge will help you demonstrate your understanding of the position during any discussions.
✨Tip Number 2
Network with current or former Executive Assistants in similar roles. They can provide valuable insights into the day-to-day responsibilities and expectations, which can help you tailor your approach when discussing your fit for the position.
✨Tip Number 3
Showcase your organisational skills by preparing a mock calendar or itinerary for the Director. This practical demonstration can set you apart from other candidates and highlight your proactive nature.
✨Tip Number 4
Be ready to discuss how you handle sensitive information and maintain confidentiality. Prepare examples from your past experiences that illustrate your discretion and ability to manage confidential matters effectively.
We think you need these skills to ace Executive Assistant to the Director
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a PA or EA, particularly in fast-paced environments. Emphasise your organisational skills and any specific achievements that demonstrate your ability to manage complex tasks.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive nature and attention to detail. Mention specific examples of how you've successfully supported senior staff in the past, and express your enthusiasm for the role and the research centre.
Highlight Relevant Skills: In your application, clearly outline your proficiency with Microsoft Office, Outlook, and Teams. Provide examples of how you've used these tools to enhance productivity and communication in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter to eliminate any errors. Attention to detail is crucial for this role, so ensure your application reflects that quality.
How to prepare for a job interview at MesaBilling
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage complex schedules is crucial. Be prepared to discuss specific examples of how you've successfully organised diaries, managed multiple priorities, and ensured smooth operations in previous roles.
✨Demonstrate Discretion and Professionalism
Handling sensitive information is a key part of this role. During the interview, highlight your experience with confidential matters and provide examples of how you've maintained professionalism in challenging situations.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and ability to work under pressure. Think of scenarios where you had to manage tight deadlines or unexpected changes, and be ready to explain how you handled them.
✨Familiarise Yourself with the Organisation
Research the research centre and its operations before the interview. Understanding their mission, recent projects, and the academic environment will help you tailor your responses and show genuine interest in the role.
