Clerc yr Ysgol/ School Clerk, Ysgol Y Graig Primary School

Under the guidance of the senior staff, you will be responsible for undertaking the school's administrative, financial and organisational processes within the school.

Responsibilities:

• Management of information received in the office
• Building positive relationships with parents and supporting with welfare issues, including attendance
• Making welfare checks for families
• Managing manual and computerised record/information systems (SIMs)
• Undertaking complex financial administration procedures
• Liaising with parents and carers regarding balances for payments and any relevant welfare issues
• Preparing and distributing attendance lists for school activities and supporting with attendance matters
• Maintenance of class registers
• Calculating charges for activities and supporting the booking of these
• Welcoming and escorting visitors to their destination
• Acting as the immediate point of contact with parents and visitors to the school
• Managing the cashless system
• Responding to emails within the designated 24-hour time
• Ensuring telephone calls are dealt with in a timely and efficient manner
• Control of all incoming and outgoing mail
• Entering pupil information and data onto relevant systems
• Control of the school's communication and messaging systems
• Management of school stationery and ordering resources
• Providing administrative assistance for school events
• Responding to ad hoc requests from staff for reports and assistance
• Assisting with the role of fire warden
• Maintaining efficient filing of information in hard or electronic copy
• Updating the school calendar / diary
• Assist with organising transport, including visits
• Assist in the management of staff absences and cover
• Ensuring the school entrance and office are kept tidy and welcoming
• Assisting with first aid as required
• Carry out appropriate duties as required by the Head

Requirements and Other Information:

You will be required to provide evidence of all qualifications specified as essential. Ability to speak Welsh is desirable. Merthyr Tydfil County Borough Council is committed to protecting and safeguarding the most vulnerable people in our community. Rigorous pre‑employment checks are undertaken for all appointments as part of our recruitment and selection process. All employees are required to comply with their individual and organisational responsibilities under the Data Protection Act, the Information Security Policy and relevant supporting operational policies. Any matters of a confidential nature must not be disclosed or passed to any unauthorised persons or third party under any circumstance either during or after employment except in the proper course of your employment or as required by law, Merthyr Tydfil County Borough Council or both. Any breach of confidentiality may lead to disciplinary action. We value diversity in our workforce and consider ourselves to be an Employer of Choice, committed to promoting and integrating equality of opportunity into all aspects of our work.

For further information please contact the Headteacher via email kayah@hwbcymru.net.