MDT Coordinator

We want talented and enthusiastic people from all backgrounds to join #TeamMWL, with us you can learn, grow and develop yourself and your career, realising your true ambitions and aspirations. Whatever you’re looking for in your career, you’ll find it here at MWL.

Applications are invited for the post of MDT Co-ordinator within the Cancer Information Department at St Helens & Knowsley Hospitals Trust. This is a full time post working Monday to Friday. Part time hours will be considered. This is a pivotal role and is required to support multidisciplinary teams and coordinate the pathway for patients with cancer. You will be key to ensuring that cancer standards are met by proactively managing the patient pathway to ensure that patients receive their treatment in a timely and efficient way. This will involve liaising with clinical and administrative teams, both within the Trust and tertiary centres to coordinate appointments, investigations and treatment.

In addition, you will provide administrative support to cancer multi-disciplinary team meetings and ensure all data requirements are collected and inputted onto the relevant database. The JD & PS are currently under AfC review and are subject to change.

Main duties of the job

This is a pivotal role and is required to support multidisciplinary teams and coordinate the pathway for patients with cancer. You will be key to ensuring that cancer standards are met by proactively managing the patient pathway to ensure that patients receive their treatment in a timely and efficient way. This will involve liaising with clinical and administrative teams, both within the Trust and tertiary centres to coordinate appointments, investigations and treatment.

Also, you will provide administrative support to cancer multi-disciplinary team meetings and ensure all data requirements are collected and inputted onto the relevant database. The team will be working a hybrid model with some time working from home and some time spent at Knowsley Community College and will be an integral part of the Cancer Information team. However, they will also work in close collaboration with all clinical and support service teams which could require time spent on either Whiston, St Helens Hospital, Southport and Ormskirk sites.

We require a highly motivated team player, with excellent organisational and communication skills. You will be self-motivated and will work to a consistently high standard with the ability to manage your own time. A willingness to learn skills and the ability to work as a member of the multidisciplinary team, communicating effectively with staff at all levels will make the job an exciting and rewarding challenge.

Working for our organisation

Mersey and West Lancashire Teaching Hospitals NHS Trust serves a population of over 600,000 with a workforce of over 9000 dedicated and skilled staff across 21 sites. We strongly believe that the communities we serve should all have access to Five Star Patient Care.

Our Services:

• Acute Care: Providing emergency and maternity services at Whiston, Southport and Ormskirk hospitals, and medical and surgical specialties across all our sites.
• Primary Care: Providing primary care services at Marshalls Cross Medical Centre situated in St Helens Hospital.
• Community Services: Providing adult community services for St Helens and a wheelchair service in Chorley, South Ribble, and West Lancashire.
• Specialist Regional Services: We provide the Mersey Regional Burns & Plastic Surgery Unit at Whiston Hospital and the Spinal Injuries Unit at Southport Hospital to more than 4 million people across the whole of Merseyside, West Lancashire, Cheshire, Isle of Man and North Wales.

Achievements:

• Rated Outstanding by CQC Inspection August 2018
• Top 100 places to work in the NHS (NHS Employers & Health Service Journal)
• National Preceptorship Accreditation (2023) for Nursing & AHP Preceptorship Programme

Detailed job description and main responsibilitiesKEY DUTIES

• To act as a coordinator and provide administrative support to the Multi-Disciplinary Team (MDT), ensuring all meetings are fully prepared to include ensuring patients notes, radiology reports and histology results are made available, and any actions recommended at the MDT meeting are followed up.
• To identify patients newly diagnosed with cancer, through various sources, e.g., Outpatient clinics, wards, medical secretaries and in-house information systems. Ensuring all new cases are discussed at the relevant MDT meeting.
• Collection and interpretation of patient information from notes and MDTs in order to complete data.
• Ensure accurate cancer waiting times data is collected and recorded for each cancer site responsible for and adhere to relevant deadlines.
• Ensure site specific data is collected on relevant databases, using identified data collection processes, in agreement with clinical teams.
• Maintain filing systems for MDT’s enabling the team to access core information easily and efficiently.
• To provide basic analysis of the data for Clinicians and the Cancer Data Coordinator and assist in any audits when required.
• To develop new and maintain existing contacts with the appropriate departments within the Trust.
• To liaise with members of staff at all levels, e.g., Consultants and other health professionals. In addition, you may be required to liaise with other outside agencies.
• To ensure accurate entry of data to the Somerset Cancer Register allowing data transfer on agreed deadlines and in accordance with National data submissions. For example, COSD.
• Tracking of patients with targets set to predict when next data collection is required, and to check if all investigations are underway.
• To provide cover for other MDT co-ordinators in times of absence for example annual leave, sickness absence.
• Undertake any other ad hoc duties deemed relevant to the post and grade.

CLINICAL & PROFESSIONAL RESPONSIBILITIES

Responsible for ensuring that all cancer data/information is stored and transmitted in a format, which adheres to all aspects of the Caldicott guidelines. Due to the sensitive nature of cancer information, ensure that the system, recording processes and MDT processes fulfil both Information Governance and Data Protection requirements/rules.

ADMINISTRATIVE RESPONSIBILITIES

Regularly review procedures to ensure working processes are fit for purpose.

TEACHING & TRAINING RESPONSIBILITIES

Support the Cancer Data Coordinator in training new MDT coordinators.

RESEARCH & AUDIT

To provide basic analysis of the data for Clinicians and the Cancer Data Coordinator and assist in any audits when required. To participate in ad hoc projects such as the Cancer Services Improvement Partnership.

Person specificationQualifications

• Educated to GCSE level (including English and Maths) and/or equivalent qualification and/or experience.
• Educated to NVQ level 3 or equivalent level qualification and/or experience.
• Proof of Professional Development.

Knowledge & Experience

• Experience of data entry.
• Knowledge of Microsoft Office to include Word, Access and Excel.
• Experience of working within the NHS (either within primary or secondary care).
• Awareness of current development within the Cancer NHS plan.
• Knowledge of audit process.
• Statistical & analytical skills.
• Familiarity with medical terminology.
• Experience of Hospital information system.

Skills

• Ability to communicate effectively with staff at all levels.
• Ability to organise their workload effectively to meet deadlines.
• Able to work effectively as a team member.
• Able to work with minimum supervision.
• Able to meet changing demands and priorities with a flexible approach.

Other

• Ability to travel various hospital locations by own car/assisted driver.

Thank you for considering an application to work for Mersey West Lancashire NHS Trust. MWL is an exciting and forward-thinking NHS Trust who are one of the best places to work for in England.

Given sometimes we receive a high volume of applications to work for us, please be aware, that we may close a vacancy earlier than stated should a sufficient number of applications be received from which a shortlist can be confirmed. Therefore, you are advised to apply at your earliest convenience.

The Trust may contact you during the recruitment process for your feedback on your experience. We always aim for continuous improvement in our practice.

Equality, Diversity, and Inclusion

We actively cultivate a professional environment of fairness, equality, dignity, and respect for all individuals. We welcome individuals from all backgrounds and value the unique skills, perspective and experience you bring. We are grounded in the belief that diversity enhances our collective strength, fostering innovation and excellence within our workforce. We welcome all applications irrespective of people’s race, disability, gender, sexual orientation, religion/belief, age, gender identity, marriage and civil partnership, pregnancy/maternity and in particular those from under-represented groups.

As a Disability Confident Leader, we commit to offering an interview to all disabled applicants who meet the minimum criteria for the job (the essential criteria) listed in the personal specification. If you wish to apply under this Guaranteed Interview Scheme, please indicate this on the online application form.

If you are having difficulty completing an online application, or require any disability reasonable adjustments, to the application process, please contact Recruitment@merseywestlancs.nhs.uk.

We also commit to offering an interview to all armed forces veterans who meet the minimum criteria for the job (the essential criteria) listed in the personal specification. If you wish to apply under this Guaranteed Interview Scheme, please indicate this on the online application form.

The Trust operates anonymous shortlisting where no personal information about you, including your name or personal details are shared with the recruiting manager. No equality information is shared at any time during the recruitment process with the recruiting manager or other people involved in the decision-making process.

The equality monitoring information you provide is used in the following situations: to review our recruitment practices; where a job is limited to a specific person to verify their eligibility to apply; and to offer disability reasonable adjustments to the recruitment process.

Certificate of Sponsorship

We are committed to providing sponsorship for eligible applicants. Please note that we currently do not have any sponsorship arrangements in place and will only consider sponsorship if applicable to the role. We do not provide sponsorship for all visa categories.

eVisa Update

For successful candidates on selected work and study visa routes, who have completed and paid for their applications will no longer receive a visa vignette in passport as evidence of their permission to enter the UK. Instead, you will be issued with an eVisa only, which is accessed by creating a UKVI account.

Before travelling to the UK, we advise applicants to understand how to generate an eVisa share code.

Disclosure and Barring Service Check

If this post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Please note if applicable, applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment. If you have not already done so, you are therefore encouraged to enrol for the DBS Update Service to which a small annual fee of £13 per year applies.

Flexible Working

We actively support flexible working patterns throughout MWL. Changes made to the NHS Terms and Conditions of Service Handbook mean that all employees have the right to request flexible working from day one of employment. There is no limit on the number of requests they can make. Employees have the right to make requests, have them considered, regardless of the reason. At Mersey and West Lancashire Teaching Hospitals NHS Trust, we will consider requests for flexible working. We would also encourage you to also discuss flexible working options at interview stage.

Working for Team MWL

Staff recognition is especially important to us; as well as performance reviews and appraisals, we recognise staff through Employee of the month. Along with supporting you to achieve your career goals we offer a generous pension scheme, unsocial hours payments (where applicable), 27 days annual leave on commencement (pro rata) and access to a range of NHS discounts. Our Staff Health and Wellbeing programme offer a variety of services.

The Trust is a non-smoking across all our sites. Failure to follow this rule could lead to disciplinary action. For more information, see the Smoke Free NHS website.

You will be expected to undertake the Trusts' commitment to safeguarding and promoting the welfare of children, young people and vulnerable adults. You must ensure that your application, including personal statements and behaviour examples, are truthful and factually accurate. Please note plagiarism can include presenting the ideas and experience of others, or generated by artificial intelligence, as your own. The Trust will not accept applications which are found to be AI generated and will check all applications against AI detection software.

Additional Information: Before applying, we encourage you to review the Trusts Values and Behaviours which are We are KIND, We are OPEN, We are INCLUSIVE.

An applicant guide to help and support you with your application and what to expect during your recruitment journey can be accessed in the supporting documents. Good luck with your application. We hope to welcome you to Team MWL very soon.