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Personal Medical Secretary - Haematology
NHS AfC: Band 4
Main area Admin and Clerical Grade NHS AfC: Band 4 Contract Permanent: Wednesday, Thursday, Friday Hours Part time - 22.5 hours per week (Wednesday, Thursday, Friday) Job ref 409-8146913-A
Site Pathology Administration Office, Nightingale House, Lower Ground Level 1, Whiston Hospital Town Prescot Salary £28,392 - £31,157 per annum Pro rata Salary period Yearly Closing 13/11/2026 23:59
Job overview
Haematology Personal Medical Secretary
Permanent 22.5 hours per week
Pathology Medical Secretary to provide a comprehensive administrative service to the Consultant Haematologists, Haematology/Transfusion Team and the Pathology Management Team, Pathology Quality Manager, Nurse Specialists, Directorate, Departmental and some Trust-wide committees.
Assist in the organisation of the Consultants workloads and being the first point of contact for all forms of communication.
Manage your workload and co-ordinate activities with other team secretaries to ensure that an efficient service is provided.
Carry out duties in such a way as to make a direct and positive contribution to the organisation of the work. It is essential that you exercise initiative commensurate with the role and it is vital that confidentiality is maintained at all times.
The JD & PS are currently under AfC review and are subject to change.
Main duties of the job
Please see the attached documents, which provide a detailed overview of the Job Description and Person Specification. These documents outline the key duties, responsibilities, required qualifications, skills, experience, and competencies associated with the role for your review and consideration.
Working for our organisation
Mersey and West Lancashire Teaching Hospitals NHS Trust serves a population of over 600,000 with a workforce of over 10,500 dedicated and skilled staff across 21 sites.
Our services:
Acute Care
Providing emergency and maternity services at Whiston, Southport and Ormskirk hospitals, and medical and surgical specialties across all our sites.
Primary Care
Providing primary care services at Marshalls Cross Medical Centre situated in St Helens Hospital.
Community Services
Providing adult community services for St Helens and a wheelchair service in Chorley, South Ribble, and West Lancashire. Our inpatient unit at Newton Community Hospital is where patients needing acute hospital beds can continue rehabilitation. We also provide urgent care at our Urgent Treatment Centre located in St Helens town centre.
Specialist Regional Services
We provide the Mersey Regional Burns & Plastic Surgery Unit at Whiston Hospital and the Spinal Injuries Unit at Southport Hospital to more than 4 million people across the whole of Merseyside, West Lancashire, Cheshire, Isle of Man and North Wales.
Achievements:
- Rated Outstanding by CQC Inspection August 2018
- Top 100 places to work in the NHS (NHS Employers & Health Service Journal)
- National Preceptorship Accreditation (2023) for Nursing & AHP Preceptorship Programme.
Detailed job description and main responsibilities
Please see the attached documents, which provide a detailed overview of the Job Description and Person Specification. These documents outline the key duties, responsibilities, required qualifications, skills, experience, and competencies associated with the role for your review and consideration.
Person specification
Our Values
- We are Kind
- We are Open
- We are Inclusive
Qualifications
- RSA/OCRIII typing or equivalent
- Knowledge of medical terminology
- AMSPAR or equivalent experience
- Shorthand skills/speed writing
Experience
- Excellent IT skills with knowledge of experience of Microsoft office products
- 2 years’ experience as medical secretary
- Previous experience within the NHS
Skills
- Self-motivated and able to work with limited supervision
- Ability to manage difficult/sensitive situations
- Able to use own initiative and manage/prioritise own workload
- Ability to accurately maintain computerised and manual filing/documentation system
- Ability to work as part of a team
- Knowledge of Hospital IT systems
Other
- Able to work the hours and duties required by the post
- Able to adopt flexible approach when required
- Excellent interpersonal skills
- Ability to build and maintain good working relationships within a team
- Comply with Trust policies and procedures
- Understanding of confidential nature of role and awareness of Data Protection Act
- Ability to withstand pressures of work
Thank you for considering an application to work for Mersey West Lancashire NHS Trust. MWL is an exciting and forward-thinking NHS Trust who are one of the best places to work for in England.
The Trust may contact you during the recruitment process for your feedback on your experience. We always aim for continuous improvement in our practice.
Equality, Diversity, and Inclusion
We actively cultivate a professional environment of fairness, equality, dignity, and respect for all individuals. We welcome individuals from all backgrounds and value the unique skills, perspective and experience you bring. We are grounded in the belief that diversity enhances our collective strength, fostering innovation and excellence within our workforce. We welcome all applications irrespective of people's race, disability, gender, sexual orientation, religion/belief, age, gender identity, marriage and civil partnership, pregnancy/maternity and in particular those from under- represented groups.
As a Disability Confident Leader, we commit to offering an interview to all disabled applicants who meet the minimum criteria for the job (the essential criteria) listed in the personal specification. If you wish to apply under this Guaranteed Interview Scheme, please indicate this on the online application form.
If you are having difficulty completing an online application, or require any disability reasonable adjustments, to the application process, please contact Recruitment@merseywestlancs.nhs.uk
We also commit to offering an interview to all armed forces veterans who meet the minimum criteria for the job (the essential criteria) listed in the personal specification. If you wish to apply under this Guaranteed Interview Scheme, please indicate this on the online application form.
The Trust operates anonymous shortlisting where no personal information about you, including your name or personal details are shared with the recruiting manager. No equality information is shared at any time during the recruitment process with the recruiting manager or other people involved in the decision-making process.
The equality monitoring information you provide is used in the following situations: to review our recruitment practices; where a job is limited to a specific person to verify their eligibility to apply; and to offer disability reasonable adjustments to the recruitment process.
Certificate of Sponsorship
eVisa Update
For successful candidates on selected work and study visa routes, who have completed and paid for their applications will no longer receive a visa vignette in passport as evidence of their permission to enter the UK.
Instead, you will be issued with an eVisa only, which is accessed by creating a UKVI account.
Before travelling to the UK, we advise applicants to:
- Understand how to generate an eVisa share code
Disclosure and Barring Service Check
If this post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Please note if applicable, applicants will be required to pay for their DBS check. Costs are deducted from salary following appointment.
If you have not already done so, you are therefore encouraged to enrol for the DBS Update Service to which a small annual fee of £13 per year applies.
Flexible Working
We actively support flexible working patterns throughout MWL. Changes made to the NHS Terms and Conditions of Service Handbook mean that:
- All employees have the right to request flexible working from day one of employment.
- There is no limit on the number of requests they can make.
- Employees have the right to make requests, have them considered, regardless of the reason.
At Mersey and West Lancashire Teaching Hospitals NHS Trust, we will consider requests for flexible working. We would also encourage you to also discuss flexible working options at interview stage.
Working for Team MWL
Staff recognition is especially important to us; as well as performance reviews and appraisals, we recognise staff through Employee of the month. Along with supporting you to achieve your career goals we offer a generous pension scheme, unsocial hours payments (where applicable), 27 days annual leave on commencement (pro rata) and access to a range of NHS discounts. Our Staff Health and Wellbeing programme offer a variety of services.
The Trust is a non-smoking across all our sites. Failure to follow this rule could lead to disciplinary action. For more information, see the Smoke Free NHS website.
You will be expected to undertake the Trusts' commitment to safeguarding and promoting the welfare of children, young people and vulnerable adults.
You must ensure that your application, including personal statements and behavior examples, are truthful and factually accurate. Please note plagiarism can include presenting the ideas and experience of others, or generated by artificial intelligence, as your own.
The Trust will not accept applications which are found to be AI generated and will check all applications against AI detection software.
Additional Information
Before applying, we encourage you to review the Trusts Values and Behaviours which are We are KIND, We are OPEN, We are INCLUSIVE, which can be found here .
An applicant guide to help and support you with your application and what to expect during your recruitment journey can be accessed in the supporting documents.
Good luck with your application. We hope to welcome you to Team MWL very soon.
Employer certification / accreditation badges
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
Name Lindsey Baker Dora Job title Pathology Administration Manager Email address Lindsey.BakerDora@MerseyWestLancs.nhs.uk Telephone number 0151 290 4123
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Personal Medical Secretary - Haematology in Knowsley employer: Merseywestlancs
At Mersey and West Lancashire Teaching Hospitals NHS Trust, we pride ourselves on being an exceptional employer that fosters a supportive and inclusive work culture. With a commitment to employee growth, we offer numerous opportunities for professional development and training, ensuring that our staff can realise their ambitions while contributing to the delivery of outstanding patient care in the vibrant community of Huyton. Join us and be part of a dedicated team that values kindness, openness, and inclusivity, all while enjoying the benefits of a hybrid working policy and a competitive salary.
