Assistant Project Manager in Chorley

We want talented and enthusiastic people from all backgrounds to join #TeamMWL, with us you can learn, grow and develop yourself and your career, realising your true ambitions and aspirations. Whatever you’re looking for in your career, you’ll find it here at MWL.

Job overview

An exciting opportunity has arisen for an Assistant Capital Project Manager to join our Capital Project Team in our Estates & Facilities Department. To be responsible for the delivery and project support using a variety of tools and techniques across varying projects or a major programme in accordance with the project management process. Organising programme/project data, developing, and managing processes as required to meet the Trust's standards enabling a smooth running of all capital projects. The Assistant project manager provides practical project management support to the project managers and other key team leaders, ensuring delivery of these programmes.

Main duties of the job

• Provide support on complex projects and be directly responsible for project management of various less complex projects.
• Liaise with all relevant stakeholders and undertake analysis and data work.
• Demonstrate a high level of accuracy and an ability to prioritise and manage workloads, meet project deadlines and deal with competing priorities.
• Use CAD programmes and have a good working knowledge of the software.
• Record financial expenditure and cashflows using Excel and have a good knowledge of all Microsoft programmes such as Word and Projects.
• Carry out project administration tasks such as taking minutes and setting up meetings with the wider project team.

Working for our organisation

Mersey and West Lancashire Teaching Hospitals NHS Trust serves a population of over 600,000 with a workforce of over 10,500 dedicated and skilled staff across 21 sites.

Detailed job description and main responsibilities

• Management of minor projects under the supervision of the project managers and senior Project manager.
• Assisting with the management of major capital schemes up to £3M in value.
• Responsible for the financial tracking of all their projects on Excel.
• Setting up project cash flows for a variety of projects.
• Supplying as-fitted drawings and CAD plans to external consultants and managing the development of project feasibility studies.
• Update the drawings library following project completion.
• Carry out project administration duties including setting up meetings with stakeholders, taking meeting minutes, ordering office supplies, raising orders and tracking expenditure.
• Designing and plotting new schemes on CAD and completing specifications for Tendering purposes.
• Agreeing project final accounts along with the project managers.
• Ensure project Tender and award follows the Trust SFI’s and financial requirements.
• Carrying out snagging and create snagging reports as instructed by the project managers.

Human Resource/Workforce

• Support colleagues in the Estates & Facilities department including the design team with the delivery of schemes.
• Issuing tasks to the team CAD technicians and administration staff.
• Completing all mandatory Trust training.

Finance and Resources

• Provide support and information in the design, specification and paperwork involved in the tender process of schemes exceeding one million pounds.
• Assist in the monitor and control of all expenditure associated with the delivery of schemes.

Communication and workplace relationships

• Foster good communication and effective team working with all disciplines of staff.
• Present data and information in reports formats and presentations as required.
• Develop excellent relationships with staff of all levels including the executive team and corporate colleagues.

Risk and Compliance

• Ensure compliance with the HBN (Health Building Notes).
• Ensure plans are signed off by the appropriate stakeholders.
• Update and maintain the Capital Team risk register.

Mental and Physical Effort

Frequent sitting at desk in front of VDU for long periods of time that requires high level of concentration when checking highly complex and technical information.

Analytical and Judgemental Skills

The post holder must be capable of analysing information and judgements made by others on a range of design information.

Planning and Organisational Skills

The applicant must be able to plan their own work and prioritise tasks with conflicting demands.

Person specification

• Degree or equivalent, or professional qualification, in relevant areas.
• Project management or equivalent experience.
• Membership of a Professional Institution.
• Good mechanical and construction knowledge.
• Extensive knowledge of Microsoft programmes.
• Professional background including specialist knowledge in one or more areas: Architecture, Construction, Engineering, Quantity Surveying, Project Management.

Other

We actively support flexible working patterns throughout MWL. Changes made to the NHS Terms and Conditions of Service Handbook mean that all employees have the right to request flexible working from day one of employment.

Thank you for considering an application to work for Mersey West Lancashire NHS Trust. We hope to welcome you to Team MWL very soon.