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- Tasks: Plan and coordinate engaging events for families, ensuring accessibility and support.
- Company: Join a compassionate charity dedicated to supporting life-limited children and bereaved families.
- Benefits: Earn £14/hour with opportunities for immediate start and onsite work in Guildford and Hampton.
- Why this job: Make a real impact by creating memorable experiences for families during challenging times.
- Qualifications: Experience in event management, strong organisational skills, and a passion for supporting families.
- Other info: Immediate availability is essential; perfect for high school and college students looking to gain experience.
£14/hour. Must be able to travel to Guildford and Hampton. Immediate Start. Mostly onsite.
Job Description:
- Planning the Annual Event Programme.
- Working with the Events Manager and Psychosocial Leads to design the Annual Event Programme, considering successes, areas for improvement and new opportunities.
- Ensuring a varied programme that engages both life-limited children and their families, and those who are bereaved.
- Ensuring events for families from diverse backgrounds, celebrating various festivals and considering different ways to engage families.
- Ensuring events are accessible to families, with opportunities local to them.
- Supporting bereaved families with “safe firsts”, for example, attending a grotto for the first time at the hospice, after one of their children has died.
- Facilitating “Look and Feel” meetings with those leading events.
- Event research regarding venues, providers and engaging opportunities.
- Researching and purchasing materials for events.
- Co-ordinating with the admin/facilities team to arrange catering and equipment/spaces.
- Creating outlook appointments for events, with key event information.
- Calling venues and service providers to book and confirm details.
- Making Eventbrite pages and proof-reading text created by others.
- Updating social media with posts around events and important information.
- Sending monthly texts via Firetext, notifying families of events.
- Identifying key families to invite/remind.
- Ensuring RSVPs are processed and recorded.
- Ensuring media consent is in place for families.
- Ensuring staffing is in place.
- Seeking approval for risk assessments.
- Managing waiting lists of popular events.
- Working with the PR & Comms team to publicise low take-up events.
- Setting up text notifications to remind families of events.
- Organising and assisting with food prep/collection for events.
- Event set-up / facilitation/ take down.
- Welcoming families and helping them to feel settled.
- Supporting children, young people (and adults) to engage with activities, including those with profound and multiple learning disabilities.
- Collecting feedback, using interactive and creative methods for children and young people.
Essential Requirements:
- Able to manage the organisation of multiple events simultaneously and ensure consistency in quality of events.
- Knowledge of how to effectively safeguard children and young people.
- Ability to proof-read work to ensure accuracy and correct grammar.
- Good working knowledge of software such as Eventbrite, Microsoft Excel and Teams, or the ability to quickly learn how to use new software.
- Knowledge of or ability to learn to use Firetext and other communication apps.
- Strong relationship building skills- with families under our care and event contacts.
- Ability to form positive relationships and provide support to children and family members.
If you are immediately available and have experience in supporting Events within the Charity/NFP space, please email if you are interested in hearing more.
Event Administrator employer: Merrifield Consultants
Contact Detail:
Merrifield Consultants Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Event Administrator
✨Tip Number 1
Familiarise yourself with the specific needs of families in challenging situations. Understanding their unique experiences will help you connect better during interviews and demonstrate your commitment to creating inclusive events.
✨Tip Number 2
Network with professionals in the charity and events sector. Attend local events or join online forums to meet people who can provide insights into the role and potentially refer you to opportunities at StudySmarter.
✨Tip Number 3
Showcase your organisational skills by discussing any relevant experience managing multiple projects. Be prepared to share examples of how you've successfully coordinated events or activities, especially in a charity context.
✨Tip Number 4
Research our previous events and understand our mission. Being knowledgeable about what we do at StudySmarter will allow you to speak confidently about how you can contribute to our event programme during the interview.
We think you need these skills to ace Event Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in event planning and administration. Emphasise any previous roles where you managed multiple events or worked with families, especially in a charity or non-profit context.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for supporting families and children. Mention specific experiences that demonstrate your ability to engage diverse groups and manage events effectively.
Showcase Relevant Skills: In your application, clearly outline your skills in software like Eventbrite, Microsoft Excel, and Teams. If you have experience with communication apps like Firetext, be sure to mention it as well.
Proofread Your Application: Before submitting, carefully proofread your application materials to ensure there are no grammatical errors or typos. This is crucial for demonstrating your attention to detail, which is essential for the role.
How to prepare for a job interview at Merrifield Consultants
✨Show Your Passion for Events
Make sure to express your enthusiasm for event planning and how it can positively impact families. Share any relevant experiences that highlight your commitment to creating engaging and accessible events.
✨Demonstrate Your Organisational Skills
Be prepared to discuss how you manage multiple events simultaneously. Provide examples of past experiences where you successfully coordinated various aspects of an event, ensuring quality and consistency.
✨Highlight Your Relationship-Building Abilities
Since this role involves working closely with families and event contacts, emphasise your strong interpersonal skills. Share instances where you've built positive relationships and provided support to individuals in challenging situations.
✨Familiarise Yourself with Relevant Software
Brush up on your knowledge of software like Eventbrite, Microsoft Excel, and Teams. If you're not already familiar with Firetext or similar communication apps, mention your willingness to learn quickly and adapt to new tools.
