Events Coordinator in City of London

Merrifield Consultants are delighted to be partnering with a well-established professional body and membership organisation to recruit an Events Coordinator to join their team. This is an exciting opportunity for an organised and proactive events professional to take ownership of a varied programme of events, from initial planning and delegate communications through to on-site delivery and post-event reporting. You will work closely with colleagues, members, speakers, committees, suppliers and external partners to ensure every event is delivered smoothly and professionally.

Summary of the role

As Events Coordinator, you will be responsible for the end-to-end coordination and administration of a diverse events programme. You will manage logistics, registrations, communications, suppliers and event materials, ensuring a high-quality experience for attendees and speakers. Alongside events, you will provide wider administrative and membership support, playing an important role within a collaborative team.

Details of the role

• Salary: £30,000
• Contract: Permanent
• Location: London
• Working Pattern: Full-time, hybrid 2 days in the office, must be able to travel nationally and internationally for events

Responsibilities

• Coordinate the overall delivery of a varied events programme, managing all logistical requirements from planning through to completion.
• Liaise with speakers and relevant committees and groups to coordinate event subjects, dates, speakers and key information.
• Manage event registrations and respond to delegate queries, ensuring a professional and positive experience.
• Coordinate event communications, marketing and advertising using databases, websites and email marketing platforms.
• Prepare delegate packs, presentations, name badges and other materials required for events.
• Manage relationships with event suppliers, including venues, AV, catering and other event support providers.
• Provide on-site support at events, ensuring everything runs smoothly and professionally.
• Complete post-event administration and reporting, including attendee lists, feedback, recordings and budget information.
• Provide general administrative support to the wider Membership Team and other areas of the organisation as required.
• Assist with general membership queries, including membership categories, applications, subscription payments and online services.
• Build and maintain strong working relationships with members, colleagues, suppliers and external stakeholders.
• Work flexibly across the organisation and contribute to the delivery of wider organisational objectives.

Person specification

We are looking for someone who is highly organised, proactive and confident managing multiple priorities in a busy environment. You will ideally have experience working within a membership organisation, professional body or similar environment, although a strong events or coordination background will also be considered.

You will bring:

• Previous experience working within a membership team or similar organisation.
• Experience coordinating events or managing event-related administration.
• Excellent written and verbal communication skills.
• Strong organisational skills and the ability to manage multiple events and competing deadlines.
• Excellent attention to detail, with the ability to check information carefully and identify errors.
• A structured and methodical approach, with the ability to create order and keep projects moving.
• Strong working knowledge of Microsoft Word, Excel and PowerPoint.
• A proactive, can-do attitude and willingness to take ownership and get things done.
• The ability to use your own initiative and take a solution-focused approach to challenges.
• The ability to remain calm, organised and solutions-focused when working under pressure or when plans change.
• A curious and enthusiastic approach, with a genuine willingness to learn and develop.

If you are an organised and proactive Events Coordinator looking for an opportunity to take ownership of a varied events programme within a respected professional and membership environment, Merrifield Consultants would love to hear from you. Please apply with your CV to be considered for this exciting opportunity. We look forward to hearing from you!

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.