Accounts Assistant

Accounts Assistant

The Accounts Assistant will support the finance team with a broad range of accounting tasks, ensuring the efficient and accurate processing of financial transactions. This role involves processing invoices, reconciling statements, managing queries, and maintaining financial records, contributing to the smooth functioning of Merit\’s financial operations.

Key Responsibilities:

1. Invoice and Credit Processing:
   Process invoices and credits onto the system, either from purchase orders (PO) or manually.
   Pull invoices, statements, and credit notes from emails, filing them in relevant folders for processing and verification.
   Reconcile monthly supplier statements and proactively contact suppliers to request copies of missing documents.
2. Query Management:
   Investigate and resolve cost discrepancies between invoices and POs by liaising with the purchasing team or suppliers.
   Request proofs of delivery (PODs) from suppliers to assist with invoice queries and approvals.
   Respond to supplier phone calls regarding payment queries and provide payment dates as required.
3. Approval and Compliance:
   Send out invoice approvals monthly for invoices exceeding £5,000, ensuring compliance with company policies.
   Coordinate approvals for goods not received in Netsuite or those delivered directly to site.
4. Financial Systems and Data Management:
   Receive goods on Netsuite for deliveries to site, ensuring accurate recording of transactions.
   Update the plant sheet with the date of the last invoice, verifying invoice costs against the purchase/supply orders (P/S & PO).
   Process plant invoices and credits, amending POs to reflect invoiced weeks and days accurately.

Required Skills and Experience:

• Proven experience in accounts payable and receivable functions, ideally within the construction or engineering sector.
• Proficiency with financial systems such as Netsuite and Microsoft Excel.
• Strong numerical skills with exceptional attention to detail and accuracy.
• Excellent communication and interpersonal skills for effective supplier and stakeholder interaction.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• AAT qualification or equivalent, or working towards one.
• Familiarity with construction-specific financial processes, such as plant invoicing and PO management.
• Experience in handling invoice approvals and reconciliations for high-value transactions.

Seniority level

Entry level

Employment type

Full-time

Job function

Management and Manufacturing

Industries

Construction

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