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- Tasks: Support healthcare services by managing patient records and handling calls.
- Company: Join a reputable NHS team dedicated to providing essential healthcare.
- Benefits: Enjoy a stable weekday schedule with a competitive pay rate.
- Why this job: Make a real impact in healthcare while developing your administrative skills.
- Qualifications: Previous admin experience and strong communication skills are essential.
- Other info: Immediate start available—take the next step in your care career!
NHS Administrative Assistant – Bradford
đź“Ť Location : BradfordBD9 area
🕒 Hours : Monday to Friday,0730am – 330pm or 0800 -4pm
đź’· Pay Rate : ÂŁ12.21 per hour
Start Date : Immediate
🔹 About the Role
We’re seeking a reliable and detail-oriented Administrative Assistant to join the team in Bradford. This full-time position offers a stable weekday schedule and the opportunity to support vital healthcare services.
🔹 Key Duties
- The postholder will be responsible for the provision of an efficient and effective administrative service for the Estates and Facilities Directorate.
Job Dimensions :
The postholder will be expected to work as part of a team supporting successful delivery of the E&F Helpdesk services for the Trust.
Organisational Chart : (Attached)
Knowledge, Skills & Experience Required.
Please refer to person specification.
Primary Duties & Areas of Responsibility :
Welcome visitors to the department and signposting them to the correct area
Carry out reception duties including management of keys using the Trust’s computer system (Keytracker),
Issue of contractor car parking permits and appropriate equipment as required on a daily basis
Issue of staff temporary parking permits as and when required
Ensure appropriate authorisations are in place for the issue of access cards to contractors who need access to restricted areas using the Trust’s computer system (Continuum).
Take telephone Helpdesk requests from wards and departments throughout the Trust and on behalf of community properties
Input data related to Estates & Facilities Helpdesk requests using the Directorate’s computer system (Planet)
Prioritise and respond to Helpdesk related queries and complaints from wards and departments in a professional manner, and ensure action is taken by the Maintenance Team as appropriate
Use initiative to deal with routine and some non-routine problems that may arise and be aware when to escape issues to the Helpdesk Team Leader, or the Business Administration Manager.
Understands the limits and scope of the job role and the need to only do tasks they have been trained to do. Knows when to escape when a situation is beyond their scope of practice.
Assist with monitoring ID Badge stock levels
Process purchase orders using the Oracle system
Enter receipt of goods / services for purchase orders on the Oracle system once approved by project leads
Review Oracle notifications and ensure appropriate action is taken to enable supplier invoices to be cleared for payment in a timely manner
Update and maintain departmental purchase order master report, including progress chasing suppliers for the timely submission of invoices in line with Trust timescales supporting adherence to Trust payment terms
Provide general administrative support including typing of letters, formal minutes, memos, reports, filing, photocopying, scanning, etc.
Input information into spreadsheets.
Word processing of routine correspondence such as letters, memos, labels and reports as directed by the senior administrator.
Effective management of meeting room diary.
Maintain and monitor stationary stocks and general office supplies.
Issue clock cards on a weekly basis.
Input month end financial figures.
Inputting of bookings.
Ensure office systems are organised and tasks performed to the required deadlines.
Arrange meetings, including preparation and circulation of agendas, take minutes of meetings as required exercising judgement to resolve any issues. Create action logs and circulate minutes as per distribution list.
Check and action the following Oracle reports and report findings to the E&F Business Administration Manager :
Goods Received Not Invoiced (GRNI),
Notifications
Develop and maintain adequate filing systems appropriate to the Directorate in accordance with the Trust & department Records Management Policy.
Take and pass on messages in a timely manner.
Ensure receipt and timely distribution of internal post.
Deal with telephone / email enquiries, both internally and externally.
Process Identification (ID) Badge applications in a timely manner in accordance with Trust Policy
Be prepared to undertake any necessary training to develop Estates & Facilities services.
Such other duties at a comparable level of responsibility, as may be allocated to the post.
🔹 Ideal Candidate
- Previous administrative experience
- Strong communication and organisational skills
- Proficient in Microsoft Office and data systems
- Professional, calm, and attentive to detail
đź“ž To Apply :
email your CV to (url removed)
Take the next step in your care career—start your journey with us today!
\” Meridian Business Support is a recruitment specialist acting on behalf of our client as an Employment Business for this vacancy
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NHS Administrative Assistant BD9 area employer: Meridian Business Support
Contact Detail:
Meridian Business Support Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land NHS Administrative Assistant BD9 area
✨Tip Number 1
Familiarise yourself with the NHS structure and values. Understanding how the NHS operates and its commitment to patient care will help you demonstrate your alignment with their mission during any interviews or discussions.
✨Tip Number 2
Brush up on your Microsoft Office skills, especially Excel and Word. Being proficient in these tools is crucial for an Administrative Assistant role, so consider taking a quick online course or tutorial to refresh your knowledge.
✨Tip Number 3
Prepare examples of your previous administrative experience that highlight your attention to detail and organisational skills. Think of specific situations where you successfully managed records or supported a team, as these will be valuable in showcasing your capabilities.
✨Tip Number 4
Network with current or former NHS employees if possible. They can provide insights into the work culture and expectations, which can be incredibly beneficial when tailoring your approach to the role.
We think you need these skills to ace NHS Administrative Assistant BD9 area
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the key duties and ideal candidate requirements. Tailor your application to highlight how your skills and experience align with these expectations.
Craft a Strong CV: Ensure your CV is up-to-date and clearly outlines your previous administrative experience. Emphasise your communication and organisational skills, as well as your proficiency in Microsoft Office and data systems.
Write a Compelling Cover Letter: Include a cover letter that explains why you are interested in the NHS Administrative Assistant position. Use specific examples from your past experiences to demonstrate your attention to detail and ability to maintain confidentiality.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects professionalism and attention to detail, which are crucial for this role.
How to prepare for a job interview at Meridian Business Support
✨Showcase Your Administrative Skills
Be prepared to discuss your previous administrative experience in detail. Highlight specific tasks you've handled, such as maintaining records or managing appointments, to demonstrate your capability for the role.
✨Demonstrate Communication Skills
Since the role involves handling calls and supporting clinical staff, practice clear and concise communication. You might be asked to role-play a scenario, so think about how you would handle patient inquiries professionally.
✨Familiarise Yourself with Microsoft Office
Brush up on your Microsoft Office skills, especially Word and Excel, as these are crucial for the job. Be ready to discuss how you've used these tools in past roles to manage data and documentation effectively.
✨Emphasise Attention to Detail
The role requires accuracy and confidentiality, so prepare examples that showcase your attention to detail. Discuss situations where your meticulousness made a difference in your work, particularly in handling sensitive information.
