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- Tasks: Manage building maintenance, liaise with tenants, and coordinate with contractors.
- Company: Join a property management company in a stunning Grade 1 Listed Georgian building.
- Benefits: Competitive salary, 22 days leave, profit share bonus, and pension scheme.
- Why this job: Be part of a dynamic team and make a real impact on building management.
- Qualifications: Experience in facilities administration and strong IT skills required.
- Other info: Own transport needed; excellent career growth opportunities await!
The predicted salary is between 25000 - 31000 £ per year.
We are recruiting a Facilities Administrator to work for a property management company out of their newly acquired stunning Grade 1 Listed Georgian building in the heart of Derby on a permanent basis!
This Facilities Administrator role is a full time permanent position, working Monday to Friday 9am-5.30pm ideally, however 4 full days per week will be considered. A competitive salary up to £31k per annum is on offer plus benefits as below.
As Facilities Administrator you will report into the Directors, and mainly be based in Derby, however there are 3 other buildings in Derby and 1 in Burton on Trent which you may need to travel to and therefore your own transport is essential for this role.
Your main duties will include:
- Liaising with the tenants regarding any building maintenance of the offices
- Scheduling any maintenance work with external contractors
- Negotiating best prices with external suppliers for work to be carried out
- Checking all devices within the building as needed, e.g. alarms or security cameras
- Ensuring all IT hardware/software for the building is maintained and any improvements carried out e.g. entry control system
- Maintaining a planned maintenance log for all building systems and equipment
- Raising purchase orders via Sage, chasing invoices and raising queries with suppliers where invoices differ to quotes provided
- Chasing clients for payment of outstanding invoices
- Liaising with cleaners and other personnel of communal areas
- Maintaining and managing stock of office and kitchen supplies
- Managing workplace waste disposal and recycling
- Carrying out viewings with prospective new tenants
We are really keen to hear from applicants with the following skills and experience:
- Previous experience as a Facilities Administrator or similar
- Some experience of coordinating maintenance for buildings ideally
- Good IT skills with a keen interest in this area in order to make improvements to current systems
- You will have a natural flair for building rapport easily and negotiating
- Excellent written communication skills with a good level of numeracy
- Any knowledge of Sage would be advantageous
- Confident in problem solving techniques will be very useful
- Own transport is essential
Benefits Include:
- 22 days annual leave entitlement + Christmas shutdown + bank holidays
- Profit Share Bonus paid annually
- Parking Onsite
- Pension Scheme
Please apply today or call us to discuss this Facilities Administrator in more detail!
Facilities Administrator employer: Meridian Business Support
Contact Detail:
Meridian Business Support Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections in the property management sector and let them know you're on the hunt for a Facilities Administrator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its buildings. Familiarise yourself with their maintenance processes and be ready to discuss how your skills can improve their operations. Show them you’re not just another candidate, but someone who genuinely cares about their facilities!
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, send a quick thank-you email to express your appreciation for the opportunity. It keeps you fresh in their minds and shows your enthusiasm for the role.
✨Tip Number 4
Apply through our website for the best chance at landing that Facilities Administrator gig! We make it easy for you to showcase your skills and experience directly to the hiring team. Plus, it’s a great way to stay updated on any new opportunities that pop up!
We think you need these skills to ace Facilities Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Facilities Administrator role. Highlight any relevant experience you have in property management or coordinating maintenance, and don’t forget to showcase your IT skills!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your knack for building rapport and negotiating, as these are key skills we’re looking for.
Show Off Your Communication Skills: Since excellent written communication is a must, make sure your application is clear and concise. Double-check for any typos or errors – we want to see your attention to detail!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and get back to you quickly!
How to prepare for a job interview at Meridian Business Support
✨Know Your Stuff
Make sure you understand the role of a Facilities Administrator inside out. Familiarise yourself with the key responsibilities mentioned in the job description, like liaising with tenants and managing maintenance schedules. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Show Off Your IT Skills
Since good IT skills are essential for this role, be prepared to discuss your experience with software like Sage and any other relevant tools. You might even want to bring examples of how you've used technology to improve processes in previous roles. This will demonstrate your proactive approach to problem-solving.
✨Prepare Questions
Interviews are a two-way street, so think of some insightful questions to ask about the company and its facilities management practices. This shows that you're engaged and serious about the role. For instance, you could ask about the types of maintenance challenges they face or how they measure success in this position.
✨Be Personable
As a Facilities Administrator, building rapport is key. During the interview, let your personality shine through! Be friendly and approachable, and don’t hesitate to share anecdotes that highlight your communication skills and ability to negotiate effectively. This will help the interviewers see you as a great fit for their team.