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For Companies At a Glance
- Tasks: Coordinate global exports, ensuring timely delivery and compliance with regulations.
- Company: Dynamic company in Yeovil offering a fast-paced work environment.
- Benefits: Flexible hours, remote work options, and ongoing training opportunities.
- Why this job: Join a team where your organisational skills can shine and make a real difference.
- Qualifications: Strong admin skills, customer service experience, and attention to detail.
- Other info: Great opportunity for career growth in a supportive team.
The predicted salary is between 30000 - 42000 £ per year.
We are seeking a strong Administrator capable of working in a fast-paced environment for our client in Yeovil as an Export Coordinator. This is an ongoing Temporary position that offers flexible start and finish times and the opportunity to work 2 days a week from home following the completion of training.
Key Responsibilities
- Product Development and Delivery
- Ensure that exports of spares and repairs on a worldwide basis to both the Company’s Customers and Suppliers are despatched within agreed service level and sales order due date along with the correct documentation.
- Production of export documents that are compliant to H M Revenue & Customs & Department for Business Innovation & Skills regulations.
- Production of export documents that are Customer/Country specific. The documents must also be compliant with customer contractual requirements.
- Ensure that where necessary shipping documentation is compliant to Letter of Credit terms and conditions.
- Ensure that where necessary the completion of the export entry through the GTS System.
- Customer Service
- Progress components through the despatch process, ensuring that they are despatched in accordance with customer requirements and to the agreed service levels and sale order due dates.
- To act as point of contact for queries from various internal departments and communicate response in an efficient and timely manner.
- Maintain regular communication with stakeholders regarding the delivery solution of their transportation needs.
- Process Administration
- Ensuring that correct HM Revenue & Customs export procedures are complied with at time of export, including Export Licence and commodity coding requirements.
- Communication with the Company’s external packing sub-contractor to ensure that spares and repairs are packed in accordance with agreed service levels.
- Communication with both the Company’s preferred Freight Forwarders and Customers nominated agents. This will involve booking freight for despatch via airfreight, sea freight and road freight ensuring that shipments arrive with customers and suppliers within agreed service levels.
- Checking freight bills against agreed rates to be processed for payment.
- Identify and recommend solutions for process improvements.
- Ensure that appropriate records are maintained that are compliant with the Department for Business Innovation & Skills & HM Revenue & Customs.
- Ensure departmental & training instructions are continually maintained for given countries, customers, suppliers and procedures.
- Ensure Post Goods Issue and Release to accounts are carried out in accordance with the departmental instructions.
- Ensure documents are in accordance with the regulations are despatched via FedEx on a daily basis.
About You
- IT literate
- Able to work in a fast-paced environment to meet tight deadlines
- Use own initiative
- Customer Service skills
- Excellent communication skills to speak to customers, internal and external stakeholders
- Have a good eye for detail
- Able to work as part of a team and on your own
- Knowledge or experience in Export (desirable)
- Experience using systems or databases (desirable)
Export Coordinator employer: Meridian Business Support
Contact Detail:
Meridian Business Support Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Export Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in the export industry on LinkedIn or at local events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its export processes. Show them you’re not just another candidate; you’re genuinely interested in how they operate and how you can contribute.
✨Tip Number 3
Practice your communication skills! As an Export Coordinator, you'll need to liaise with various stakeholders. Mock interviews with friends can help you articulate your thoughts clearly and confidently.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of resources to help you land that Export Coordinator role, and applying directly can give you a better chance of standing out.
We think you need these skills to ace Export Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Export Coordinator role. Highlight any relevant experience you have in administration, customer service, or export processes. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this fast-paced environment. Share specific examples of how you've handled similar responsibilities in the past.
Show Off Your Communication Skills: Since communication is key in this role, make sure your application reflects your ability to communicate clearly and effectively. Whether it's through your writing style or how you present your experiences, let us see your skills in action!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re keen to join our team!
How to prepare for a job interview at Meridian Business Support
✨Know Your Export Regulations
Familiarise yourself with HM Revenue & Customs and Department for Business Innovation & Skills regulations. Being able to discuss these during your interview will show that you understand the compliance aspect of the role and are ready to hit the ground running.
✨Demonstrate Your Communication Skills
Since this role involves liaising with various stakeholders, prepare examples of how you've effectively communicated in past roles. Highlight any experience you have in customer service or dealing with internal departments to showcase your ability to handle queries efficiently.
✨Showcase Your Attention to Detail
As an Export Coordinator, attention to detail is crucial. Bring up specific instances where your keen eye for detail has helped prevent errors or improved processes. This will reassure the interviewer that you can manage the documentation and compliance aspects of the job.
✨Be Ready to Discuss Process Improvements
Think about any process improvements you've suggested or implemented in previous roles. Be prepared to discuss how you identified issues and what solutions you proposed, as this shows initiative and a proactive approach to your work.