At a Glance
- Tasks: Coordinate property compliance, manage inspections, and support the Director with administrative tasks.
- Company: Join a fantastic company in Exmouth with a supportive team culture.
- Benefits: Enjoy a competitive salary, onsite parking, and a full-time permanent position.
- Other info: Opportunity for career growth in a dynamic property environment.
- Why this job: Make a real impact on property management while developing your organisational skills.
- Qualifications: Strong organisational skills, attention to detail, and proficiency in Microsoft Office.
The predicted salary is between 27000 - 35000 £ per year.
Magnus Search are looking for a Director’s Assistant – Property Coordinator to join a fantastic company based in Exmouth. This amazing opportunity is a Full Time Permanent position offering a salary of £27,000 - £35,000, along with other benefits such as onsite parking.
This is a rewarding opportunity where you will play a key role in ensuring the portfolio of multi-let properties remains safe, compliant, and well-maintained, while also providing high-level administrative and organisational support.
As a Directors Assistant- Property Coordinator your responsibilities are:
- To coordinate statutory compliance across properties, including gas, fire safety, health & safety and risk assessments
- To schedule and manage inspections to ensure ongoing compliance
- Liaising with tenants and contractors to organise and oversee repairs and maintenance
- Support the smooth running and performance of a portfolio of multi-let properties
- Provide comprehensive secretarial support to the Director
- Manage the Director’s diary, meetings, and priorities effectively
- Prepare reports, correspondence, and documentation as required
- Maintain accurate filing systems (both digital and hard copy)
- Manage office records such as staff holidays, key logs, and incoming post
- Assist with general office administration and team support duties
- Use property management software (training provided)
Requirements:
- Highly organised with strong attention to detail
- Professional, discreet, and able to handle confidential information with integrity
- Excellent communication skills with a solutions-focused approach
- Strong relationship management skills, particularly with tenants and contractors
- Proficient in Microsoft Office / Microsoft 365
- Good working knowledge of Excel, including basic formulas
- Ability to multitask and manage competing priorities effectively
Desirable / Beneficial Experience:
- Experience within a commercial property or property portfolio environment
- Understanding of statutory compliance (fire safety, H&S, asbestos, gas, electrical, water hygiene)
- Experience handling landlord and tenant matters, including contractual processes
- Ability to coordinate contractors, tenders, and maintenance programmes
- Commercial awareness and a proactive, problem-solving mindset
Please note to be considered for the higher salary on offer you will need to demonstrate all requirements at interview. If you feel you have what it takes, then do not delay apply today!
Directors Assistant - Property Coordinator in Exmouth employer: Meraki 2 Ltd t/as Magnus Search
Join a dynamic and supportive team in Exmouth as a Director's Assistant - Property Coordinator, where your contributions will directly impact the management of a diverse portfolio of multi-let properties. With a focus on employee growth, we offer comprehensive training, a collaborative work culture, and benefits such as onsite parking, ensuring a fulfilling and rewarding career path in property management.
Contact Details:
Meraki 2 Ltd t/as Magnus Search Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Directors Assistant - Property Coordinator in Exmouth
✨Tip Number 1
Network like a pro! Reach out to your connections in the property sector and let them know you're on the hunt for a Director’s Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews! Research the company and its properties, and think about how your skills align with their needs. Practise answering common interview questions, especially around compliance and property management, so you can impress them with your knowledge.
✨Tip Number 3
Showcase your organisational skills! Bring examples of how you've managed multiple tasks or projects in the past. Whether it's through a portfolio or just some anecdotes, demonstrating your ability to juggle priorities will make you stand out.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Directors Assistant - Property Coordinator in Exmouth
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the role of Director’s Assistant – Property Coordinator. Highlight your organisational skills and any relevant experience in property management or compliance. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that relate to managing properties and working with tenants and contractors. Let us know what makes you tick!
Show Off Your Skills:Don’t forget to showcase your proficiency in Microsoft Office and any experience with property management software. If you’ve got a knack for multitasking and managing priorities, make sure we know about it. We love a proactive problem-solver!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and keep track of all the amazing candidates like you. Don’t miss out on this fantastic opportunity!
How to prepare for a job interview at Meraki 2 Ltd t/as Magnus Search
✨Know Your Stuff
Make sure you understand the key responsibilities of the Director’s Assistant – Property Coordinator role. Brush up on statutory compliance, property management software, and the importance of maintaining a well-organised portfolio. This will show that you're not just interested in the job, but that you’re ready to hit the ground running.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Be ready to discuss how you prioritise your workload and ensure nothing slips through the cracks.
✨Communicate Effectively
Excellent communication is key in this position. Practice articulating your thoughts clearly and confidently. Think about how you would handle tenant and contractor communications, and be prepared to demonstrate your solutions-focused approach during the interview.
✨Demonstrate Your Problem-Solving Mindset
This role requires a proactive attitude towards challenges. Prepare to discuss specific instances where you identified a problem and took the initiative to resolve it. Highlight your commercial awareness and how it can benefit the company’s property portfolio.
