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- Tasks: Coordinate and manage competitive tender submissions to drive business growth.
- Company: Join Menzies Facility Services, a leading provider in cleaning and facility services.
- Benefits: Enjoy traineeship opportunities, management development, and a supportive team environment.
- Other info: Diverse and inclusive workplace with excellent career progression opportunities.
- Why this job: Kickstart your career in bid management with exposure to major tenders and senior leaders.
- Qualifications: Strong organisational skills and experience in bid coordination or document management.
The predicted salary is between 30000 - 40000 £ per year.
Menzies Facility Services is seeking a highly organised and detail-oriented Bid Coordinator to support the delivery of high-quality, competitive tender submissions across our national operations. Working closely with senior stakeholders, this role plays a critical part in driving business growth by ensuring submissions are professionally presented, compliant, and aligned to client requirements. This is an excellent opportunity for someone looking to build a career in bid management, commercial operations, or business development within a fast-paced and growing organisation.
Menzies Facility Services is a leading national provider of integrated cleaning and facility services, delivering solutions across government, education, commercial, and industrial sectors. With operations spanning multiple states and a strong track record of growth, Menzies is recognised for its commitment to service quality, safety, and long-term client partnerships. The business is currently entering an exciting phase of expansion, with a strong pipeline of opportunities and a focus on operational excellence and innovation.
Key Responsibilities
- Coordinate end-to-end tender submissions (RFT, RFP, EOI, RFQ)
- Review tender documentation and ensure full compliance with client requirements
- Prepare, format and compile high-quality submission documents
- Collaborate with internal teams (Operations, Finance, HSEQ, Commercial) to gather required inputs
- Manage submission timelines and ensure all deadlines are met
- Maintain and improve bid templates, content libraries, and supporting documentation
- Track opportunities and maintain bid pipeline data using CRM systems such as Salesforce
- Assist with reporting on bid activity, including win/loss analysis and pipeline tracking
- Support the preparation of capability statements and marketing collateral
About You
You are highly organized, detail-focused, and thrive in a deadline-driven environment. You take pride in producing high-quality work and enjoy collaborating with a range of stakeholders. Role can be based in Victoria or NSW.
You Will Bring
- Experience in a bid coordination, administration, or document management role
- Strong written communication and document formatting skills
- Advanced Microsoft Word and PowerPoint skills (Excel desirable)
- Ability to manage multiple priorities and work under tight timeframes
- High attention to detail and commitment to quality
- Experience using CRM or bid management systems (e.g. Salesforce) is advantageous
Why Join Menzies?
- Be part of a growing national business with strong market presence
- Work closely with senior leaders and contribute to strategic growth initiatives
- Opportunity to develop into a Bid Manager or broader commercial role
- Supportive and collaborative team environment
- Exposure to major government and commercial tenders
Our Vision
Maintain, develop, and grow sustainable, long-term partnerships with our employees and clients by ensuring transparency, quality, safety and environmental awareness in our service delivery. Based on our 55+ years’ cleaning industry experience, our growth and business strategy will be driven by contemporary, advanced technology, and our continual commitment to environment protection and sustainability as reflected in ESG targets and objectives.
Our Values
- Safety in everything we do
- Team collaboration and respect
- Environment and Sustainability
- Exceptional customer service
- People, Passion & Pride
Employee Benefits
Here at Menzies, we expect loyalty, respect, and teamwork between colleagues. In return, we have an ongoing commitment to provide our staff members with:
- Traineeship opportunities
- Management development programs
- Novated leasing options
- Employee Assistance Program
We acknowledge that diversity in Menzies workforce increases the effectiveness of teams and our capacity for innovation. We welcome applications from Indigenous people, workers of all ages, people with disabilities, people who identify as LGBTIQ+ and those from culturally and linguistically diverse backgrounds.
Bid Coordinator/Menzies Facility Services in Malvern employer: Menzies Facility Services
Contact Detail:
Menzies Facility Services Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Bid Coordinator/Menzies Facility Services in Malvern
✨Tip Number 1
Get to know the company inside out! Research Menzies Facility Services, their values, and recent projects. This will help you tailor your conversations and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Network like a pro! Connect with current employees on LinkedIn or attend industry events. Building relationships can give you insider info and might even lead to a referral, which is always a bonus!
✨Tip Number 3
Prepare for interviews by practising common questions related to bid coordination. Think about how your skills align with the role and be ready to share examples of your past experiences that demonstrate your attention to detail and organisational skills.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining Menzies and ready to contribute to their growth.
We think you need these skills to ace Bid Coordinator/Menzies Facility Services in Malvern
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Bid Coordinator role. Highlight your experience in bid coordination and document management, and show how your skills align with Menzies' values and requirements.
Showcase Your Attention to Detail: Since this role requires a high level of detail orientation, include examples in your application that demonstrate your ability to produce high-quality work. Mention any specific projects where you ensured compliance and quality in submissions.
Use Clear and Professional Formatting: Your written application should be well-structured and easy to read. Use clear headings, bullet points, and consistent formatting to make your documents stand out. This reflects your ability to prepare professional submission documents.
Apply Through Our Website: We encourage you to submit your application through our website for the best chance of being noticed. It’s the easiest way for us to track your application and ensure it reaches the right people!
How to prepare for a job interview at Menzies Facility Services
✨Know Your Bid Basics
Before the interview, brush up on the fundamentals of bid coordination. Understand the different types of tender submissions like RFT, RFP, EOI, and RFQ. Being able to discuss these confidently will show that you’re serious about the role and understand what it entails.
✨Showcase Your Organisational Skills
Since this role requires a high level of organisation, prepare examples from your past experiences where you successfully managed multiple priorities or tight deadlines. Use the STAR method (Situation, Task, Action, Result) to structure your responses and highlight your attention to detail.
✨Familiarise Yourself with Menzies
Research Menzies Facility Services thoroughly. Understand their values, vision, and recent projects. This knowledge will help you tailor your answers to align with their goals and demonstrate your genuine interest in being part of their team.
✨Prepare for Collaboration Questions
As the role involves working closely with various internal teams, be ready to discuss your experience in collaboration. Think of specific instances where you worked with different stakeholders to achieve a common goal, and how you navigated any challenges that arose.