At a Glance
- Tasks: Coordinate fleet maintenance activities and ensure compliance with safety standards.
- Company: Join Menzies Distribution Solutions, a leader in fleet management.
- Benefits: Enjoy 28 days holiday, paid volunteer day, and exclusive discounts.
- Other info: Great career progression opportunities and unique industry training available.
- Why this job: Make a real impact in fleet operations while developing your skills.
- Qualifications: Strong admin skills and knowledge of fleet operations required.
The predicted salary is between 33000 - 33000 £ per year.
Menzies Distribution Solutions have a fantastic opportunity for a Central Fleet Maintenance Administrator to join our business. Reporting to the Fleet Compliance Manager, the Central Maintenance Control Administrator plays a critical role in ensuring the efficient and effective coordination of maintenance activities across the business operating centres. This position supports the fleet team by managing administrative processes, maintaining accurate records, facilitating communication between departments, liaising with maintenance providers and ensuring compliance with safety and operational standards.
The job holder will develop excellent relationships with key stakeholders within the business to deliver best in class fleet compliance and maintenance control. They will strive to continually improve the standards and timeliness of maintenance events and ensure adherence to legislation and operators licence conditions. The role will demonstrate Menzies Distribution Solutions values and behaviours at all times.
The Details
- Salary: £33,000 Per Annum, £15.87 PH
- Shift Pattern: Monday to Friday
- Working Hours: 08:00 – 17:00
- Monthly Pay
Key Accountabilities (Will include but not be limited to)
- Management of the Key 2 Fleet Management System, adding bookings, updating status of events and uploading of paperwork
- Arranging maintenance event bookings with maintenance providers in line with planned schedules, ensuring all assets are completed on time
- Coordinating assets being stood down and taken out of operation for maintenance events
- Checking maintenance documentation and uploading to the Key 2 system
- Coordinating defect work that is required to be completed at the same time as PMI / MOT
- Assist in the scheduling and coordination of planned and unplanned maintenance activities across the transport fleet
- Monitor maintenance requests and ensure they are logged, tracked, and completed within established timelines
- Collaborate with Fleet Engineers, operations, and maintenance providers to ensure parts, resources, and personnel are available for maintenance activities
- Maintain accurate and up-to-date records of maintenance activities, including purchase orders, inspections, and service reports
- Produce regular and ad-hoc reports on maintenance performance, asset condition, and compliance metrics
- Ensure documentation aligns with regulatory and company standards
- Serve as a central point of contact for maintenance-related inquiries and updates
- Facilitate clear and timely communication between maintenance teams, operations staff, and external service providers
- Support incident management by coordinating information flow and documentation during service disruptions & asset downtime
- Review unaccounted distance and investigate and administer system updating of reasons
- Review tyre reports and administer asset tyre inspections and remedial works
- Review audits of vehicle CCTV systems and arrange repair where necessary
- Review tachograph infringements and debrief and administer on Convey
Key Experience and Qualifications required for the role:
- Exceptional administration skills
- Good knowledge of van and HGV fleet operation and maintenance requirements
- Understanding of operator licence conditions and undertakings
- Excellent IT skills, including Word, Excel and PowerPoint
- Experience of working with a Fleet Management System
- A strong sense of integrity and desire to add value to the business
- Demonstrable experience of supplier/stakeholder relationship management
- Full understanding of industry legislative and compliance regulations
- Certificate of Professional Competence in Road Transport (CPC) preferable
Technical and behavioural skills and competencies:
- Interpersonal skills, engaging with internal and external stakeholders
- Planning, organising and flexibility
- Problem solving and decision making
- Continual Improvement ethos
- Developing self and others
- Report writing skills
- Ability to work to tight timescales
- Ability to manage and prioritise own workload
- Methodical and accurate worker
- The ability to work with the minimum of supervision
- Excellent communication skills, both verbal and written
- Good team player
- High level of drive and enthusiasm
Benefits
- Time For You: Relax with 28 days of holiday inclusive of bank holidays.
- Give Back: Receive a paid day to volunteer for a charity of your choice.
- Appreciating You & Others: Celebrate special moments with Value Awards!
- Driver of the Year Awards, with 3 days paid leave for our finalists, including a fun filled day out for you and your partner and attendance to the awards ceremony with guest speakers.
- Your Future: Join our contributory workplace pension scheme for financial security.
- Exclusive Discounts: Through your Healthcare Cash Plan you will have access to a discount portal, where you can make savings on travel and hotels, cinema tickets, days out and much more. We also offer 20% off your mobile line rental at EE!
- Progression & Training: Unique Industry Training such as: LST, Moffett, Manual Handling, Double Decker & Load Security. A paid day leave per year for your periodic CPC Training provided by us.
- Health & Wellness: Healthcare Cash Plan, allowing you to claim cash back on a range of healthcare products and services including dental, optical, chiropody, and specialist consultations, tests, and scans. In addition to this there is Virtual GP access, On-Demand Physio, Gym Discounts, Online Health Assessments & 24/7 Counselling.
INCLUSION
Menzies Distribution Solutions is committed to creating a fair and inclusive environment where employees feel safe, proud and valued. We encourage ways of working that treat everyone fairly and with respect, and we look to create opportunities to improve the diversity of our workforce across all areas of the business.
Central Fleet Maintenance Administrator employer: Menzies Distribution Solutions
Menzies Distribution Solutions is an exceptional employer that prioritises employee well-being and professional growth, offering a supportive work culture where teamwork and communication thrive. With benefits such as 28 days of holiday, a paid day for volunteering, and unique industry training opportunities, employees are empowered to develop their skills while enjoying a healthy work-life balance. Located in a dynamic environment, the company fosters inclusivity and values diversity, making it a rewarding place for those seeking meaningful employment.
Contact Details:
Menzies Distribution Solutions Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Central Fleet Maintenance Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, especially those who work at Menzies Distribution Solutions. A friendly chat can go a long way in getting your foot in the door.
✨Tip Number 2
Prepare for the interview by knowing the ins and outs of fleet maintenance. Brush up on your knowledge about compliance regulations and the Key 2 Fleet Management System to impress the hiring team.
✨Tip Number 3
Show off your organisational skills! Be ready to discuss how you manage multiple tasks and prioritise effectively, as this role is all about keeping things running smoothly.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed and shows you’re serious about joining the Menzies team.
We think you need these skills to ace Central Fleet Maintenance Administrator
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your relevant experience in fleet maintenance and administration. We want to see how your skills align with the role, so don’t hold back on showcasing your knowledge of fleet management systems!
Show Off Your Communication Skills:Since this role involves liaising with various stakeholders, it’s crucial to demonstrate your excellent communication abilities. Use clear and concise language in your application to reflect how you can facilitate effective communication within the team.
Highlight Your Problem-Solving Skills:We love candidates who can think on their feet! Share examples of how you've tackled challenges in previous roles, especially those related to fleet operations or maintenance. This will show us that you’re ready to handle the demands of the job.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it makes the whole process smoother for everyone involved.
How to prepare for a job interview at Menzies Distribution Solutions
✨Know Your Fleet Management Systems
Familiarise yourself with the Key 2 Fleet Management System and any other relevant software. Be ready to discuss how you've used similar systems in the past, as this will show your technical competence and readiness for the role.
✨Demonstrate Your Compliance Knowledge
Brush up on operator licence conditions and industry regulations. Prepare examples of how you've ensured compliance in previous roles, as this will highlight your understanding of the importance of safety and operational standards.
✨Showcase Your Communication Skills
Since the role involves liaising with various stakeholders, think of instances where you've successfully facilitated communication between teams. Be prepared to discuss how you handle inquiries and updates effectively.
✨Prepare for Problem-Solving Scenarios
Think about challenges you've faced in fleet maintenance or administration and how you resolved them. Being able to articulate your problem-solving process will demonstrate your ability to manage tight timelines and prioritise tasks.
