At a Glance
- Tasks: Coordinate maintenance activities and manage administrative processes for fleet operations.
- Company: Join Menzies Distribution Solutions, a leader in logistics and fleet management.
- Benefits: Enjoy 28 days of holiday, competitive pay, and a supportive work environment.
- Other info: Dynamic role with opportunities for personal and professional growth.
- Why this job: Make a real impact by ensuring fleet compliance and enhancing operational efficiency.
- Qualifications: Strong admin skills and knowledge of fleet operations required.
The predicted salary is between 30000 - 40000 € per year.
Menzies Distribution Solutions have a fantastic opportunity for a Central Maintenance Control Administrator to join our business. Reporting to the Fleet Compliance Manager, the Central Maintenance Control Administrator plays a critical role in ensuring the efficient and effective coordination of maintenance activities across the business operating centres. This position supports the fleet team by managing administrative processes, maintaining accurate records, facilitating communication between departments, liaising with maintenance providers and ensuring compliance with safety and operational standards.
The job holder will develop excellent relationships with key stakeholders within the business to deliver best in class fleet compliance and maintenance control. They will strive to continually improve the standards and timeliness of maintenance events and ensure adherence to legislation and operators licence conditions. The role will demonstrate Menzies Distribution Solutions values and behaviours at all times.
The Details
- Shift Pattern: Monday to Friday
- Working Hours: 08:00 - 17:00
- Monthly Pay
Key Accountabilities (Will include but not be limited to)
- Management of the Key 2 Fleet Management System, adding bookings, updating status of events and uploading of paperwork
- Arranging maintenance event bookings with maintenance providers in line with planned schedules, ensuring all assets are completed on time
- Coordinating assets being stood down and taken out of operation for maintenance events
- Checking maintenance documentation and uploading to the Key 2 system
- Coordinating defect work that is required to be completed at the same time as PMI / MOT
- Assist in the scheduling and coordination of planned and unplanned maintenance activities across the transport fleet
- Monitor maintenance requests and ensure they are logged, tracked, and completed within established timelines
- Collaborate with Fleet Engineers, operations, and maintenance providers to ensure parts, resources, and personnel are available for maintenance activities
- Maintain accurate and up-to-date records of maintenance activities, including purchase orders, inspections, and service reports
- Produce regular and ad-hoc reports on maintenance performance, asset condition, and compliance metrics
- Ensure documentation aligns with regulatory and company standards
- Serve as a central point of contact for maintenance-related inquiries and updates
- Facilitate clear and timely communication between maintenance teams, operations staff, and external service providers
- Support incident management by coordinating information flow and documentation during service disruptions & asset downtime
- Review unaccounted distance and investigate and administer system updating of reasons
- Review tyre reports and administer asset tyre inspections and remedial works
- Review audits of vehicle CCTV systems and arrange repair where necessary
- Review tachograph infringements and debrief and administer on Convey
Key Experience and Qualifications required for the role:
- Exceptional administration skills
- Good knowledge of van and HGV fleet operation and maintenance requirements
- Understanding of operator licence conditions and undertakings
- Excellent IT skills, including Word, Excel and PowerPoint
- Experience of working with a Fleet Management System
- A strong sense of integrity and desire to add value to the business
- Demonstrable experience of supplier/stakeholder relationship management
- Full understanding of industry legislative and compliance regulations
- Certificate of Professional Competence in Road Transport (CPC) preferable
Technical and behavioural skills and competencies:
- Interpersonal skills, engaging with internal and external stakeholders
- Planning, organising and flexibility
- Problem solving and decision making
- Developing self and others
- Report writing skills
- Ability to work to tight timescales
- Ability to manage and prioritise own workload
- Methodical and accurate worker
- The ability to work with the minimum of supervision
- Excellent communication skills, both verbal and written
- Good team player
- High level of drive and enthusiasm
Time For You: Relax with 28 days of holiday inclusive of
Central Maintenance Control Administrator in Droitwich employer: Menzies Distribution Solutions Ltd
Menzies Distribution Solutions is an exceptional employer that prioritises employee growth and development, offering a supportive work culture where teamwork and communication thrive. With a commitment to maintaining high standards in fleet compliance and maintenance control, employees benefit from a structured environment that encourages professional advancement while enjoying generous holiday allowances and a balanced work-life schedule.
Contact Detail:
Menzies Distribution Solutions Ltd Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Central Maintenance Control Administrator in Droitwich
✨Tip Number 1
Network like a pro! Reach out to people in the industry, especially those who work at Menzies Distribution Solutions. A friendly chat can open doors and give you insights that might just land you an interview.
✨Tip Number 2
Prepare for the interview by knowing your stuff! Research the company’s values and recent projects. Show them you’re not just another candidate but someone who genuinely cares about their mission and can contribute to their success.
✨Tip Number 3
Practice makes perfect! Get a friend to do a mock interview with you. This will help you articulate your experience and skills clearly, especially how they relate to the Central Maintenance Control Administrator role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the team at Menzies Distribution Solutions.
We think you need these skills to ace Central Maintenance Control Administrator in Droitwich
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Central Maintenance Control Administrator role. Highlight your exceptional administration skills and any relevant experience with fleet management systems to catch our eye!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role. Mention your understanding of operator licence conditions and how you can add value to our team at Menzies Distribution Solutions.
Showcase Your Communication Skills:Since this role involves liaising with various stakeholders, make sure to demonstrate your excellent communication skills in your application. Whether it's through your writing style or examples of past experiences, let us see how you engage with others!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Menzies Distribution Solutions Ltd
✨Know Your Fleet Management Systems
Make sure you brush up on your knowledge of fleet management systems, especially the Key 2 system mentioned in the job description. Familiarise yourself with how to manage bookings, update statuses, and upload paperwork. This will show that you're not just a good fit for the role but also proactive about understanding the tools you'll be using.
✨Demonstrate Your Administrative Skills
Since this role heavily relies on exceptional administration skills, prepare examples from your past experiences where you've successfully managed records, coordinated schedules, or improved processes. Be ready to discuss how you ensure accuracy and timeliness in your work, as these are key to maintaining compliance and operational standards.
✨Showcase Your Communication Skills
Effective communication is crucial for this position, so think of instances where you've facilitated clear communication between different teams or stakeholders. Practice articulating how you would handle maintenance-related inquiries and updates, as well as how you would coordinate information flow during service disruptions.
✨Understand Compliance and Legislation
Familiarise yourself with industry legislative and compliance regulations relevant to fleet operations. Be prepared to discuss how you would ensure adherence to operator licence conditions and how you’ve handled compliance issues in the past. This will demonstrate your commitment to maintaining high standards and your ability to navigate regulatory requirements.
