Administrative Manager in Edinburgh

Overview

People. Passion. Pride. This is what has driven our teams since 1833. Since that time, we have developed to become a critical partner in the global aviation industry, delivering time-critical logistics services at over 300 locations in 65 countries, across 6 continents. But at the heart of our business is our people.

Role Purpose

Assists with oversight of the critical business processes such as inventory, permits, etc. Report generation and data analysis utilizing specialized software and other related systems. Coordinate responses to payroll, human resources, and external inquiries. Emphasis will be placed on assistance with oversight in multiple areas of the business and not primary accountability within all these areas for this role.

Location: JFK, NY, New York

Reporting to: General Manager

Job type: Full Time, On Site

Salary: $80,000 - $100,000.00

What you will be doing

• Customer Satisfaction; To maintain an uncompromising dedication to providing high quality service to all of our customers. This is achieved by accomplishing all duties in accordance with established airline regulations.
• Performs analysis of accounting and supply data and creates reports to identify trends, perform projections as needed.
• Responsible for assisting daily payroll, human resources, and operational records that are required to be produced by the business unit.
• Facilitate the acquisition of company supplies.
• Responsible for assisting to maintain personnel records and files which include creating, maintaining, and filing active employee records and archiving terminated employee files as prescribed.
• Coordinate with Operational Manager to ensure that schedules are being up to date. Monitor/control budgeted overtimes.
• Carries out supervisory responsibilities in accordance with the organization’s policies and applicable laws. Consults with the General Manager for all issues related to personnel interactions.
• Perform other duties as assigned.

This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed when circumstances change, i.e. emergencies, changes in personnel, workload, rush jobs or technological developments.

Safety, Security, Wellbeing and Compliance:

You will have a responsibility and duty whilst at work to take reasonable care of the health, safety and wellbeing of yourself and others in accordance with provided information, training, and workplace health and safety rules or procedures. The company is committed to providing a safe working environment for all staff members. In all areas of our business there is a potential risk to the health, safety and welfare to everyone on our sites through the misuse of alcohol and drugs. As such the Company prohibits such misuse and carries out regular testing to enforce our Substance Misuse Policy.

What we are looking for:

• AA or bachelor’s degree preferred with computer and MS Excel knowledge.
• Prior experience in Customer service /Inventory/ Accounting reconciliation a plus.
• Planning, organization, and the ability to make discretionary judgements are major skills required in the position.
• Must understand operation of computer systems and online resources. Inputs into the computer must be accurate and must be done in a timely manner.
• Must work well with all other employees within the company.
• The position requires a self-starter who can work independently, and one who displays inventiveness when problem solving, with only general supervision.
• Excellent communication and organizational skills.
• Have the ability to multi-task and work independently.
• Personable and professional demeanor.
• Must be able to speak, read, and write in English proficiently.
• Valid driver’s license in good standing.
• Must pass FBI background check and obtain US Customs seal.
• Must be able to lift at least 35 pounds on a continuous basis.
• Must pass pre-employment medical.
• Must pass Drug testing.

Diversity

Menzies Aviation are a committed equal opportunity employer and encourage applications for suitably qualified and eligible applicants regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy, and maternity. We strive to create an inclusive working environment, where the different knowledge, perspectives, experiences, and approaches of our global workforce are represented. Where everyone feels valued and can reach their full potential.

Please be aware that as part of our recruitment process, we may look to use a variety of resourcing tools to help us understand your skills and experience in relation to the role. Please feel free to contact the recruiter below, if there are any reasonable adjustments to our process that you would like us to consider.

As part of our recruitment process, we will always consider how candidates fit with our values which you can learn more about here.

Application Instructions

Is this role ticking all the boxes for you? If so, please click apply now!

Qualifications

Skills

Behaviors:

Motivations:

Education Preferred: Bachelors or better.

Experience Preferred: experience in Customer service /Inventory/ Accounting reconciliation.

Licenses & Certifications Preferred: DRIVERS LICENSE