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For Companies At a Glance
- Tasks: Support multiple leaders by managing calendars, travel, and communications with a proactive approach.
- Company: Join Legora, a dynamic tech company focused on operational excellence and team collaboration.
- Benefits: Enjoy a competitive salary, inclusive culture, and opportunities for personal growth.
- Other info: Diverse and inclusive workplace where your contributions truly matter.
- Why this job: Be at the heart of decision-making and help shape the future of our organisation.
- Qualifications: Proactive mindset, strong communication skills, and experience in tech or start-up environments.
The predicted salary is between 45000 - 55000 £ per year.
Location: London
Employment Type: Full time
Location Type: On-site
Department: Corporate Operations
The Role:
Our Executive Assistant function is part of our CEO Office to drive ultimate operational alignment across Legora. In this newly structured role, you will report directly to the incoming Chief of Staff to our CEO. Your day-to-day focus will be providing dedicated, high-velocity support to multiple VPs within the organization or one CXO.
What You’ll Do:
- Manage complex support across multiple leaders: Own calendar, travel logistics, and email for Executive and several VPs. You won't just manage their time; you will design it to reflect shifting priorities and strategic focus, using AI to optimize their productivity and your own workflow.
- Coordinate internal and external meetings across multiple time zones - making sure every touchpoint is prepared, purposeful and followed up.
- Lead planning and execution of key team moments - including recurring meetings, offsites, workshops and informal gatherings.
- Triage inbound requests, protect focus time and help communication flow smoothly across the team.
- Partnering closely with one or more stakeholders leads to flag blockers, support decision-making and help the team stay one step ahead.
- Provide operational support to keep projects, initiatives and team collaboration on track.
- Take initiative to improve the way the team operates - spotting friction points and building better systems.
- Review expense reports of those you support and their direct reports.
- Book travel for those you support as needed using our travel management system.
What You Bring:
- A proactive, problem-solving mindset - you act before issues arise and take full ownership.
- Experience from a technology and/or scale-up start-up environment.
- Deep attention to detail and a love of structure - you make things faster, smoother, clearer.
- Strong communication skills, confident in handling sensitive or high-stakes communication.
- High discretion and maturity - you know how to navigate different stakeholders and build trust.
- Comfort with tools like Google Workspace, Slack and Notion - and a quick learner when new systems come in.
- A genuine desire to support others and make the team better - you take pride in the work behind the scenes.
Legora is an Equal Opportunity Employer. At Legora, we believe great teams are built on diversity of thought and experience. We’re proud to be an equal opportunity employer and committed to creating an inclusive, high-performance culture where everyone can do their best work. We welcome people of all backgrounds and don’t discriminate based on race, color, religion, national origin, gender, gender identity or expression, sexual orientation, age, disability, veteran status, or any other characteristic protected by law.
Executive Assistant employer: Menlo Ventures
Contact Detail:
Menlo Ventures Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Legora on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by practising common questions. Think about how your skills align with the role of Executive Assistant. We recommend using the STAR method to structure your answers – it helps you showcase your problem-solving mindset effectively!
✨Tip Number 3
Show off your tech-savviness! Familiarise yourself with tools like Google Workspace, Slack, and Notion before the interview. Mentioning your comfort with these tools can set you apart as a candidate who’s ready to hit the ground running.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email reiterating your enthusiasm for the role can leave a lasting impression. Plus, it shows you’re proactive and detail-oriented – just what they’re looking for!
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Executive Assistant role. Highlight your experience in managing calendars, travel logistics, and communication flow, as these are key aspects of the job.
Showcase Your Problem-Solving Skills: We love a proactive mindset! In your application, share examples of how you've tackled challenges in previous roles. This will show us that you can take ownership and act before issues arise.
Highlight Your Attention to Detail: As an Executive Assistant, attention to detail is crucial. Use your application to demonstrate how you've created structure and clarity in past positions, making processes smoother and more efficient.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows your enthusiasm for joining our team!
How to prepare for a job interview at Menlo Ventures
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role and its responsibilities. Familiarise yourself with how to manage calendars, travel logistics, and communication for multiple leaders. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Showcase Your Problem-Solving Skills
During the interview, be prepared to discuss specific examples of how you've proactively solved problems in previous roles. Highlight your ability to anticipate issues before they arise and how you've improved processes or systems in the past. This aligns perfectly with what the company is looking for in a candidate.
✨Demonstrate Your Communication Prowess
Strong communication skills are crucial for this role. Practice articulating your thoughts clearly and confidently. Be ready to discuss how you've handled sensitive communications in the past and how you can maintain discretion while supporting high-level executives.
✨Familiarise Yourself with Relevant Tools
Since the role requires comfort with tools like Google Workspace, Slack, and Notion, make sure you're up to speed on these platforms. If you have experience with similar tools, mention it during the interview. Showing that you're a quick learner will also impress the interviewers.