HR Onboarding & Operations Coordinator

Menarini Stemline is seeking an experienced and detail-oriented Remote HR Onboarding & Operations Coordinator to join our growing Human Resources team supporting the EMEA & APAC regions. This remote role will be responsible for ensuring a seamless and positive onboarding experience for all new hires across the regions, as well as contributing to the efficient and effective day-to-day operations of the regional HR function. The ideal candidate will be a self-motivated and proactive problem-solver with excellent organisational and communication skills, a strong understanding of HR processes in a multi-country context, and the ability to thrive in a remote and fast-paced environment. Fluency in English is essential for this role, as this role will be interacting with a diverse international workforce.

Responsibilities

• Onboarding Management: Manage the end-to-end onboarding process for new hires across the regions, including pre-onboarding communications, virtual new hire paperwork, coordinating system access provisioning, and virtual orientation scheduling. Serve as the primary point of contact for new hires, ensuring a welcoming and informative virtual experience. Coordinate remotely with various international departments (IT, relevant local teams, training department etc.) to ensure a smooth integration for new employees. Develop, maintain, and update onboarding materials and processes to ensure effectiveness and compliance across the regions.
• HR Operations Support: Assist with the administration of the HRIS and various databases, ensuring data accuracy and integrity for the regions. Support the HR team with various administrative tasks, maintaining electronic employee records, and processing HR-related documentation. Manage the offboarding process in close collaboration with local HR partners. Respond to employee inquiries from across the regions. Maintain awareness of and ensure compliance with relevant labour laws and regulations across the regions, working closely with local HR partners where applicable.
• Collaboration and Communication: Effectively collaborate and communicate with HR colleagues, managers, and employees across different time zones. Utilise various remote communication tools (video conferencing, instant messaging, email) effectively. Proactively provide updates and escalate issues as needed to the relevant stakeholders.

Qualifications

• Proven experience (ideally 3+ years) in an HR role with a strong focus on remote onboarding and HR operations, with EMEA region experience.
• Understanding of HR principles and best practices.
• Demonstrated experience managing the full employee lifecycle remotely and ideally across multiple countries.
• Experience in using HRIS systems and remote collaboration tools.
• Strong organisational skills and attention to detail in a remote working environment.
• Excellent written and verbal communication skills in English (fluency is essential). Additional European languages are an advantage.
• Ability to handle sensitive and confidential information with discretion.
• Strong problem-solving and analytical skills.
• Ability to work independently, manage time effectively, and collaborate efficiently within a remote team.
• A proactive and results-oriented approach with a strong sense of ownership.

Menarini Stemline is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.