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- Tasks: Support procurement activities and coordinate resources for our Plant and Operations teams.
- Company: Join a leading company in ground improvement solutions with over 30 years of experience.
- Benefits: Gain valuable experience in a fast-paced environment with opportunities for growth.
- Why this job: Make an impact by ensuring effective resourcing and service to our clients.
- Qualifications: Proven admin experience, strong communication skills, and proficiency in MS Office required.
- Other info: Dynamic team environment where every project is a unique challenge.
The predicted salary is between 24000 - 36000 £ per year.
To support our Plant and Operations teams, we’re recruiting a strong administrator to undertake procurement activities, with coordination of resources and materials to sites and the plant yard, ensuring effective resourcing and service to our clients.
Duties will also include maintaining supply databases, including supplier validations, KPI’s, communicating internally and externally, and negotiating prices and agreements with suppliers. The successful candidate will need proven admin experience in a busy environment, as well as great organisation, communication, team-working skills and proficiency in MS Office software. This is a fast-paced, deadline-driven environment, so the ability to work well under pressure and to tight timescales is essential.
Key tasks include but are not limited to:
- Support purchasing within operations and the plant department as required
- Ensure that subcontract and material orders are placed using the company invoicing/payment system and all orders are accompanied by the business requirements
- Negotiate rates and payment terms with our subcontractors and suppliers to ensure that the business is getting value for money
- Monitor and maintain/liaise with external suppliers to validate supplier compliance
- Provide support to the buyer in obtaining quotes and placing of orders with internal and external suppliers
- Work closely with the whole process team to ensure effective and efficient project delivery
- Manage the collation of daily site figures onto the business system
- Ensure all site communications are directed effectively and in a timely manner
- Be fully conversant in MS Office to produce a range of spreadsheets, documents and presentations
- Assisting with the admin department when required
- Develop an in-depth knowledge and comply with the business management system
- Ensure compliance with business policies, strategies and procedures
- Provide support to the Procurement and Operations teams
The successful candidate will need admin experience in a busy office environment, as well as great organisation, communication and team-working skills. In addition, good IT skills including Microsoft Excel and Word. They will need to maintain confidentiality at all times and ensure everything work done is compliant with our business strategy and procedures.
The following qualities/experience are required:
- Secretarial and/or administrative experience
- Highly organised and able to work on own initiative
- Strong communicator
- Excellent team working skills, and able to build relationships at all levels
- Ability to work well under pressure and to tight timescales
- Very strong customer focus
- Excellent typing speed and IT skills including Microsoft Office (Excel, Word and PowerPoint)
Administration Assistant employer: Menard UK
Contact Detail:
Menard UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Assistant
✨Tip Number 1
Get to know the company inside out! Research Menard's projects and values so you can chat about how your skills align with their goals. This shows you're genuinely interested and not just another applicant.
✨Tip Number 2
Practice your communication skills! Since this role requires strong communication, try role-playing interviews with a friend. It’ll help you articulate your experience and demonstrate your team-working abilities.
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've managed tight deadlines or complex tasks in previous roles. This will highlight your ability to thrive in a fast-paced environment.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re proactive and keen to join the team at Menard.
We think you need these skills to ace Administration Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Administration Assistant role. Highlight your admin experience, especially in busy environments, and showcase your organisation and communication skills. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that relate to procurement activities and your ability to work under pressure. Let us know why you want to join StudySmarter!
Show Off Your IT Skills: Since proficiency in MS Office is key, make sure to mention your skills with Excel, Word, and PowerPoint. If you've created spreadsheets or presentations in previous roles, give us the details! We love seeing candidates who are tech-savvy.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s quick and easy, and it helps us keep track of your application. Plus, you’ll get to see more about what we do at StudySmarter!
How to prepare for a job interview at Menard UK
✨Know Your Stuff
Before the interview, make sure you understand the key responsibilities of the Administration Assistant role. Familiarise yourself with procurement processes, supplier negotiations, and how to maintain databases. This will show that you're not just interested in the job, but that you’re ready to hit the ground running.
✨Show Off Your Organisation Skills
Since this role requires excellent organisation, prepare examples from your past experience where you successfully managed multiple tasks under pressure. Think about specific situations where your organisational skills made a difference, and be ready to share these during the interview.
✨Communicate Clearly
Effective communication is key in this role. Practice articulating your thoughts clearly and concisely. You might want to prepare a few questions to ask the interviewer about their team dynamics or communication styles, which can demonstrate your interest in collaboration.
✨Be Proficient with MS Office
Since the job requires proficiency in MS Office, brush up on your Excel, Word, and PowerPoint skills. Consider preparing a small presentation or a sample spreadsheet to showcase your abilities if the opportunity arises during the interview. This practical demonstration can really set you apart!
